1991-03-01City of boutniaKe, ►exas
M E M O R A N D U M
March 1, 1991
TO: Curtis E. Hawk, City Manager
FROM: Greg Last, City Planner
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SUBJECT: PARK USE POLICY - BICENTENNIAL PARK
Attached you will find the Park Use Policy for Bicentennial
Park to be reviewed for recommendation by the Parks Board at
their meeting on March 4, 1991. The following items
highlight the changes from the previous Park Use Policy
(Resolution 87-74). The underlined portions of the policy
(except for the headings) are the portions that have been
added since the Council meeting on February 19, 1991.
1. Reservation of Southlake Civic Center
1991 Annual Registration Fee is $25 whereas the
previous fee was $15.
2. Southlake Civic Center
New item in 1991 Edition of Park Use Policy:
I.A.2 Special Activities are scheduled on a first come
basis at $10.00 per hour, 3 hours minimum.
3. Civic Center Reserved for Other Citizens/Groups
1991 edition: $10.00 / hour, 3 hours minimum
1987 edition: $50.00 minimum / 6 hours + $10.00 each
additional hour
4. Keys
New items concerning the usage of keys appear in the
1991 edition. They are:
a) The Civic Center shall be locked when not in
use.
b) Key pick up location and return policy.
c) Forfeiture of security deposit if failure to
return the key.
5. Ballfields
A new statement appears in the 1991 edition, Section II,
BALLFIELDS: "Any activity sanctioned/sponsored by
Southlake Parks & Recreation shall be exempt from
ballfield fees."
City of Southlake, Texas
Park Use Policy - Bicentennial Park
March 1, 1991
Page 2
6. Ballfields Lighting Fees
1991 edition: $5.00 per hour, 2 hours minimum
for each of fields 1, 2, and 3
1987 edition: a) $10.00 / first 2 hours + $5.00 for
each additional hour for nonprofit
organizations (fields #1 & #3);
b) $20.00 / first 2 hours + $10.00 for
each additional hour for other
Southlake citizens (fields #1 & #3)
c) No charge for field #2.
7. Field Preparation Fee
1991 edition: Weekday games - $25.00
Weekend games - $37.50
1987 edition: At a negotiated rate.
8. Overnight Use
This entire section has been added to the new policy.
Please place this on the Council's agenda for consideration.
GL/lc
enclosure: Park Use Policy from Park Board
B I C E N T E N N I A L P A R K
Park Use Policy
Bicentennial Park offers recreational facilities for all citizens
of Southlake and other non-profit organizations within the City.
It is located on North White Chapel Road just North of FM1709. For
information and reservations, please call 481-5581 ext. 703: the
City Manager's Office, City Hall, 667 North Carroll Avenue.
DEFINITIONS:
For the purpose of this park use policy, a non-profit organization
is defined as:
a. An organization holding a valid non-profit charter
approved by the State of Texas. A copy of this charter
is required; or
b. An organization sponsored by a public school district
within the City of Southlake.
FACILITIES AND FEES:
I. Southlake Civic Center
A. Non-profit organizations operating within the City of
Southlake
1. The Civic Center may be reserved for regular
meetings. An annual registration fee of $25.00 is
to be paid in September each year. A list of
regular meeting dates must be submitted with the
registration. A security deposit of $50.00 is
required at the time of registration. This deposit
is refundable if the facility has been left clean
and in order and the key returned on time.
If the facility is not left clean and in order or
if thA lcAv iG not ratirnAd within nnA-half hour
meeting.
Users are responsible for all damaqes occurrinq to
the facilities through user's negligence or
negligence of quests, invitees, etc. Payment of the
security deposit does not release the user from this
responsibility.
2. Special activities, such as fund raising events or
holiday parties, will be scheduled on a first come
basis at a rate of $10.00 per hour, three hours
minimum.
Park Use Policy
Page 2
3. No group may reserve the Civic Center for regular
meetings from 1:30 p.m. on Friday to midnight
Sunday. These hours are reserved on a first come
basis only.
4. Access to the facility is limited to the scheduled
group when meetings are in session.
B. Other citizens or groups
1. The Civic Center may be reserved for functions such
as family reunions or birthday parties at the rate
of $10.00 per hour, three hours minimum.
2. A security deposit of $50.00 is required with the
reservation. This deposit is refundable if the
facility is left clean and in order and the key
returned on time.
3. Access to the facility is limited to the scheduled
group when functions are in progress.
C. Keys
1. The Civic Center shall be locked when not in use.
2. The key will be available at police dispatch at
Southlake City Hall and must be returned there
within one-half hour after the reserved time.
3. Failure to return the key will result in forfeit of
the security deposit.
II. Ballfields
There are three ballfields available to the citizens of
Southlake and non-profit organizations operating within the
City. Groups outside the City will be given consideration on
an as available basis at a negotiated rate. The Southlake
Baseball Association, the Southlake Girls Softball
Association, and any activity sanctioned/sponsored by the City
of Southlake Parks and Recreation Board shall be exempt from
the following fees.
A. Lighting Fees
1. Field #1 is a tournament -size, lighted field and
Field #2 and #3 are smaller, lighted fields. Each
field can be reserved for a base rate of $5.00 per
hour for a minimum of two hours, paid in advance.
Park Use Policy
Page 3
B. Field Preparation Fees
1. If the City Park personnel are requested to prepare
the ballfields for play (i.e., drag it, chalk it and
place bases), the following fees will be paid in
advance:
Weekday games: $25.00
Weekend Games: $37.50
III. Concession Stand
Citizens of Southlake an non-profit organizations within the
City must request the concession stand in advance and must
provide volunteers to staff and stand.
The City of Southlake may have a contract granting a
particular vendor exclusivity. Organizations should check
with City staff before procuring supplies for the concession
stand.
There must be at least one adult present in the concession
stand while it is open.
IV. Tennis Courts
Use of the tennis courts will be on a first -come basis for one
hour periods when others are waiting.
V. Overnight Park Use
The park may be reserved on an overnight basis subject to
approval by the City Council. In deliberating the merits of
the use the Council shall consider the factors outlined in
Zoning Ordinance #480, Section 45.5. Council shall
specifically consider the length of time for the use, any fees
or deposits to be charged and security to be provided.
NO ALCOHOLIC BEVERAGES WILL BE SOLD OR CONSUMED IN THE PARK.
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