1991-03-04CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
March 4, 1991 7:00 p.m.
MINUTES
Board Members Present: Janet Murphy, Ann Barnes, Steve Bender,
Mike Jurecka, Terry Mitchell, and Lynne Haggerty.
Board Members Absent: Randy Robertson and Rick Roberts
Staff Members Present: City Planner, Greg Last.
Announcement
As recommended by City Manager, Curtis E. Hawk, Park and Recreation
Board meetings will be recorded and minutes will be prepared by
City staff.
Agenda Item #2, Approval of Minutes
The minutes of the January 8, 1991, meeting were approved as
presented.
Aaenda Item #3. Administrative Comments
Greg Last stated that recommendations by the Board to appoint
Schrickel, Rollins, and Associates as consultants for the Park
Master Plan will be on the City Council agenda for March 5.
Park and Recreation Board Recommendation:
- Members of the Board informed Greg Last that they would
prefer that City Council proceed with the appointment of
another member.
- Members also discussed the possibilities of changing the
Board meetings to every 2nd and 4th Monday.
Agenda Item #4. Mobil Presentation of Timarron
Larry Midtbo with Mobil Land Development presented the Preliminary
Plat and Development Site Plan for Phase I & II of Timarron. Mr.
Midtbo outlined for the Board their proposal for park space.
No recommendations were made by the Board at this time.
Park and Recreation Board Minutes
March 4, 1991
Page 2
Agenda Item #5, Budget, Steve Bender
a. Steve Bender informed the Board members of the following Park
related items being presented to City Council for their
consideration on March 5:
- Park Master Plan Consultants
- Shade Tree playground equipment
- Park Use Policy
- Appointment to Park/Recreation Board
b. Steve Bender explained to the Board members the confusion
regarding the accounting of park fund revenues i.e., park land
and/or fee dedication. Mr. Bender stated that at this time
there is not a clear picture as to how much money has been
collected, where the money has gone or where it should go.
Mr. Bender stated that he has met with the new Finance
Officer, Lou Ann Heath who has not yet had the opportunity to
investigate the accounting of the Park funds.
Board members expressed their concern with the problems in the
park fund accounting as well as the procedures used in
administering the park budget. The Board members asked that
City staff work out and address the following concerns:
establish separate special escrow account for park
dedication funds to be deposited into an appropriate
account as they are received by the City for the purpose
of purchasing park equipment, park land, etc.
- establish ability to access those funds
establish a means of informing the Board members on the
status of the park budget including information on what
revenues were collected or disbursed.
Board members discussed the possibility of a joint work
session with City staff and City Council.
Greg Last informed the board that he would work with Finance
Officer, Lou Ann Heath, and come up with (1) an understanding, (2)
alternatives, and (3) a proposal.
Agenda Item #6, Rick Roberts, Advertising Signs
Janet Murphy reported for Rick Roberts that a draft letter for all
advertisers was delivered to City staff for their processing.
Greg Last confirmed that the letter had been received and would be
going out in the mail Tuesday, March 5.
.Park and Recreation Board Minutes
March 4, 1991
Page 3
Agenda Item V , Janet Murphy, Park Use Policy
Janet Murphy presented the Park Use Policy and pointed out changes
specifically in (1) allowing for all school districts in Southlake
to have the same park privileges as CISD, and (2) new section
governing overnight use of the Park.
Motion was made to accept the Park Use Policy and recommend that
City Council approve.
Motion: Barnes
Second: Jurecka
Ayes: Murphy, Barnes, Jurecka, Bender, Mitchell, Haggerty
Approved: 6-0
Agenda Item #8, Randy Robertson, Bicentennial Park Report
Greg Last reported that several locks have broken off the light
boxes at each of the ballfields. Mike Jurecka volunteered to find
out what other cities do to secure their park lights.
Greg Last also reported that the jogging trail should be going in
within the next two (2) weeks.
Agenda Item #9, Director Committee Report, Mike Jurecka
Mr. Jurecka presented to the Board a preliminary list of different
sports activities that are available in the area.
Mr. Jurecka stated that he has met with Dorothy Woods who maintains
reservations for the park, and Mrs. Woods informed him that SBA and
GSA have been very cooperative.
Special Note:
Janet Murphy briefed the Board on a question addressed to her from
Mr. Steve Pirkey on an interpretation of the Park Land Dedication
requirement. Mr. Pirkey is planning to set up a veterinary service
in an existing home. Ms. Murphy's comments are attached to the
minutes.
The Board agreed that the
in this particular case
building permits required.
ATTEST:
Park Land Dedication fees will not apply
because there will be no platting or
Kim ush Sec. to City Manager
er
r�cv�a-A Nw-.,\tl�L
anet Murphy, Chair erso