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1991-04-10CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING April 10, 1991 7:00 p.m. MINUTES Board Members Present: Janet Murphy, Steve Bender, Lynn Haggerty, Terry Mitchell, Ann Barnes, Rick Roberts Board Members Absent: Randy Robertson (excused), Mike Jurecka (excused) City Staff Present: City Planner, Greg Last AGENDA ITEM #2, Approval of Minutes Motion was made to approve the minutes of March 4, 1991, as presented. Motion: Bender Second: Mitchell Ayes: Murphy, Bender, Mitchell Noes: None Abstained: Haggerty, Barnes, Roberts Approved: 3-0-3 AGENDA ITEM #3, Administrative Comments Janet Murphy stated that this agenda item is set aside for discussions; no action will be taken. Ballfield Scheduling, Discussion - City Planner, Greg Last, stated that there have been some problems with the coordination of scheduling of the ballfields. Efforts by City staff have been made to work with the baseball and softball associations in scheduling of games and at the same time afford some slack time for other Southlake citizens. It was the consensus of both the Southlake Baseball Association and the Girls Softball Association that the scheduling of the fields would be maintained more efficiently by the associations. Councilmember Sally Hall was present and expressed her concerns with the need for more fields to accomodate the growth in youth sports participation. She expressed the need for City Council to keep more closely in touch with the Parks and Recreation Board and the community's growing need for more park lands. Ms. Hall requested that Park Chairman, Janet Murphy, see that both the associations receive a copy of the Parks and Recreation meeting agenda. Parks and Recreation Board Minutes April 10, 1991 Page 2 City Manager, Curtis Hawk, commented that he would have no problem with the Park Board recommending to the City Council that the scheduling of the ballfields be turned over to the association for every day except Sunday and have staff schedule everything else through the association. City Planner, Greg Last, stated that he would make sure the baseball and softball associations received a Park Master Plan survey. Janet Murphy stated that this issue will be placed on the next agenda for the Board's consideration. Adventure Club, Presentation - Tina Harvey presented a proposal to the Board to operate a youth Summer Day Camp at Bicentennial Park. Chairman Janet Murphy stated that this issue will be placed on the next agenda for the Boards consideration. Southlake Leadership, Invitation - Board members were invited to attend the Southlake Leadership's class advocacy presentations, April 17, 7:30pm, City Hall. Newspaper Articles - Janet Murphy encouraged Board members to cut out articles from the newspaper on park related issues for Southlake and the surrounding area to save in a scrapbook for future reference. Appointment to the Board - Janet Murphy informed the Board that City Secretary, Sandra L. LeGrand, stated that the Council will wait until after the election to make further appointments to the Board. Park Dedication Fees, Councilmember Hall, Discussion - Ms. Hall feels that there may have been some misunderstanding about the Park Dedication Fees. Ms. Hall stated that developers in the area were well aware that the City was working on a park dedication fee, and a lot of the developers were rushing to get plat approval for Phases of their development. There was nothing Council could do to stop this. Ms. Hall further explained that during the budget process Council and staff was continually addressing the issue of paying for the Park Master Plan. It was anticipated that some park fees would be received. It was not evident, however, if the developers would be paying cash or dedicating land. It was hoped that enough park dedication fees would be collected to pay for the Park Master Plan. -Parks and Recreation Board Minutes April 10, 1991 Page 3 Budget Control, City Manager, Curtis Hawk, Discussion - Mr. Hawk addressed the Board about their recent concerns regarding the tracking and legality of the Park funds. Mr. Hawk assured the Board that the City has very tight budget controls and are well aware of where every dime goes. Mr. Hawk stated that the Board is welcome to have a monthly report that contains a revenue report and expenditure report. Mr. Hawk gave a brief overview of the budget process explaining to the Board that there are two types of funds -- general and utility and that everything goes into one of these funds. Special revenue funds can be created if there is enough money to warrant setting one up. AGENDA ITEM #4, Bicentennial Park Report Mike Barnes, Public Works Director, addressed the maintenance and repair needs presented by Randy Robertson at the last Board meeting. Mr. Barnes stated that most of the items have already been addressed. Other items will be addressed as time will allow. Mr. Barnes informed the Board that there had been a major electrical problem on field #1. The repairs ended up costing $6,800 which was not a budgeted item. Mr. Barnes also informed the Board that septic problems were continuing to worsen; the City is having the septic tanks pumped out almost every two days. Council is aware of the problem and has requested that staff work on getting cost estimates for a lift station. Mr. Barnes commented that he appreciated receiving the Board list of needed repairs. He suggested that anytime the Board wanted to see a problem addressed to feel free to contact him at the office. AGENDA ITEM #5, Park Master Plan Update City Planner, Greg Last, informed the Board that the Park Master Plan survey went to the printer on Tuesday, and that the public meeting was scheduled for the 1st Wednesday in May after the election. Mr. Last suggested that each of the board members complete a survey. AGENDA ITEM #6, P&R Directory, Mike Jurecka Because Mr. Jurecka was absent, this discussion item was tabled. AGENDA ITEM V , Budget Control Report - Steve Bender Mr. Bender feels that there is an interpretation problem with the park dedication ordinance as it relates to single lot home Qe developments. Mr. Bender stated that City Manager, Curtis Hawk, Parks and Recreation Board Minutes April 10, 1991 Page 4 feels the intent of the ordinance was to collect from multi -acre subdivision, where property was being subdivided, and that it was not the intent of Council or staff to charge single lot developments. Mr. Bender feels that this is in conflict with what the Board had intended, and discriminates against larger developers. Greg Last stated that he would like to get with Mr. Hawk to discuss this particular issue. He also noted that staff feels we need to rework the ordinance to eliminate inconsistencies and track with current administrative procedures. AGENDA ITEM #8, Advertising Signs - Rick Roberts Mr. Roberts briefed the Board on the status of advertising signs at Bicentennial Park. Mr. Roberts stated that he would be getting in touch with Gary Fickes, GFA, regarding a name change needed for Glenda Long, State Farm Insurance agent. AGENDA ITEM #9, Bear Creek Linear Park - Consider Steve Bender stated that, although no commitments were made, his neighbors in Continental Park were very receptive to the ideal of a linear park. The Board requested that Greg Last contact the Park Master Plan consultants to see how receptive they would be to addressing the linear park issue and bringing policy guidelines or recommendations to the Park Board on this matter. Motion was made to direct City Planner, Greg Last, to take the necessary measures to proceed with supporting a Bear Creek Linear Park within the City limits of Southlake. Motion: Barnes Second: Roberts Ayes: Barnes, Roberts, Mitchell, Murphy, Bender Noes: None Approved: 5-0 AGENDA ITEM #10, Adjournment The meeting adjourned at 10:50 p.m. ATTEST: l im Bush, Secretary to e City Manager r—. ll� net Murphy, ChaitanY_