1991-04-22N
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
April 22, 1991 7:00 p.m.
MINUTES
Board Members Present: Chairperson, Janet Murphy; Ann Barnes,
Steve Bender, Rick Roberts, Mike Jurecka, and Lynn Haggerty
Members Absent: Terry Mitchell
Staff Present: City Planner, Greg Last
AGENDA ITEM #2, Approval of Minutes
Motion was made to approve the Parks and Recreation Board Meeting
minutes of April 10, 1991 including the comments by City Planner,
Greg Last.
Motion: Bender
Second: Barnes
Ayes: Bender, Barnes, Haggerty, Murphy, Roberts
Noes: None
Abstained: Robertson, Jurecka
Approved: 5-0-2
AGENDA ITEM #3, Administrative Comments
A. City Budget Process - Janet Murphy informed the Board that
the City staff has started the FY92 Budget process. Any items
that the Board would like to be considered should be presented
at the next P&R meeting May 6. Greg Last stated that he would
find out what the expected costs are for a lift station at
Bicentennial Park.
B. Shade Tree Toys - Steve Bender stated that Shade Tree Toys
should be installing the rest of the park equipment the 2nd of
May. City staff will need to get the swing moved.
C. Park Grants - Randy Robertson informed the Board that he met
with John Hamilton with the State Land Office. Mr. Hamilton
informed Mr. Robertson that he is very instrumental in helping
small towns apply for grants. Mr. Robertson offered to get in
contact with Mr. Hamilton and invite him to one of the
meetings.
D. Traps Membership - Greg Last stated that he will pursue
making application for membership through the City. He will
make sure the Board gets a copy of the magazine.
Parks and Recreation Board Meeting Minutes
April 22, 1991
Page 2
E. Park Seminar - Greg Last informed the Board about the
NTCOG's efforts to develop training seminars for Parks and
recreation Board members. He will get more information and
bring back at the next meeting.
F. Thunderbird - Greg Last informed the Board about a request
from the Thunderbird Club to hold its pre -judging event at
Bicentennial Park on Sunday, May 26. It was the consensus of
the Park Board Members that this would not be a problem.
G. Grapevine Lake - Mike Jurecka mentioned to the Board that he
had heard plans were being made to make Lake Grapevine a
constant level lake. Mr. Jurecka stated that the Board and
City may want to find out if or how this will affect
Southlake. Greg Last stated that he would check with the Park
Master Plan Consultants.
AGENDA ITEM #4, Bicentennial Park Maintenance Report
Randy Robertson stated that most of the items presented at the last
meeting had been taken care of with the exception of security and
graffiti. Mr. Robertson further commented that it appeared that
some form of lime was still being used for preparation of the ball
fields. It was the consensus of the Board members that no form of
lime should be used. It was noted that most parks used "marble
dust" for preparation of fields.
AGENDA ITEM #5, Park Master Plan Update
Greg Last informed the Board that the park surveys had been sent
out, and to date, approximately 150 completed surveys have been
received.
AGENDA ITEM #6, P&R Directory
Mike Jurecka passed out a preliminary list of recreation and
leisure activities available in the area. Members were asked to
review and bring back their suggestions to the next meeting.
Greg Last offered that City staff could maintain the list and
incorporate changes as they occur on the City's word processing.
AGENDA ITEM #7, Budget Control Report
A. Timarron - Steve Bender reported that the preliminary plat
for Timarron was approved by Council. Mr. Bender stated that
the Council wants to keep the linear park issue open as an
option. Greg Last stated that this will be an issue at the
final plat/developer's agreement stage.
Parks and Recreation Board Meeting Minutes
April 22, 1991
Page 3
B. Park Land Dedication - Mr. Bender stated that he is not
tracking things at this time pending the outcome of the
subdivision issue.
Greg Last reported that every effort will be made to make sure
Steve Bender receives an expense and revenue report each month for
the Parks and Recreation Division.
Janet Murphy requested that she receive a copy of Council agendas.
AGENDA ITEM #8, Advertising Signs at Bicentennial Park
Rick Roberts reported that as a result of the letter solicitation
13 renewals were received and as a result of the newspaper
advertisement, 3 signs were sold. Board members were given names
of those persons who have not yet committed and were asked to
personally contact them.
AGENDA ITEM #9, Ballfield Schedul
Ann Barnes recommended that the Park Board consider making a
recommendation to Council to allow the Southlake Baseball
Association and the Girls Softball Association to schedule
ballfields 1,2, and 3 at Bicentennial Park.
The issue of scheduling of the ballfields and the problems that
existed were brought before the Board at their April loth meeting
by City staff. The SBA and GSA were present at the meeting and
expressed their frustration with the scheduling of the fields. Due
to the number of teams and the number of games being played from
April through July, the SBA and GSA feel that scheduling of the
fields would be maintained more efficiently by the associations.
Motion was made to recommend to the Council that they consider
allowing the SBA and GSA the responsibility of maintaining the
scheduling of all fields at Bicentennial Park from April 1 through
July 31, 1991 with the understanding that Southlake citizens and/or
groups may schedule fields on Sundays whenever possible. On
Sundays, when the SBA and GSA need the fields for make-up/rain-out
games, rather than tieing up the fields for the whole day, they
limit their reservations by allowing a maximum of two (2) hours
preparation time.
Motion: Barnes
Second: Robertson
Ayes: Barnes, Robertson, Murphy, Bender, Roberts, Jurecka,
Haggerty
Noes: None
Approved: 7-0
x
Parks and Recreation Board Meeting Minutes
April 22, 1991
Page 4
AGENDA ITEM #10, Tina Harvey, Adventure Club
Motion was made to recommend that Council contract with Tina
Harvey, Adventure Club, for two one -week summer day camps at
Bicentennial Park with the stipulation that Ms. Harvey will be
responsible for registration, the City will provide a location for
registration, and as a City sponsored event, the insurance
liability will fall under the City's insurance coverage.
Motion: Robertson
Second: Barnes
Ayes: Robertson, Barnes, Murphy, Bender, Jurecka, Roberts,
Haggerty
Noes: None
Approved: 7-0
AGENDA ITEM #11, Revisions to Park Dedication Ordinance Re: Single
Lot Developments
Steve Bender stated that he believes when the Park Dedication
Ordinance was first created it was the consensus of the P&R Board
that everybody would pay park fees including single lot
developments. Based on the information provided by Greg Last on
the definition of "developer" and "subdivider," Mr. Bender
recommended that no action be taken.
Motion was made to take no action on this item.
Motion: Bender
Second: Barnes
Ayes: Bender, Barnes, Murphy, Haggerty, Roberts, Jurecka, Robertson
Noes: none
Approved: 7-0
AGENDA ITEM #12, Adjournment
The meeting was adjourned at 10:40 p.m.
ATTEST:
K-19Y 15ush,_ Secretary to
he City Manager
Garniet Murphy, Chai per on