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1992-07-13lolly OI JQUUIIdKC, ICXdb CITY OF SOUTHLAKE N PARK AND RECREATION BOARD MEETING Monday, July 13, 1992 Minutes Board members present: Chairperson, Janet Murphy; Members: Ann Barnes, Lynn Haggerty, Carol Lee Hamilton, Rod Johnson, Vicki Johnson, Mike Jurecka, Donn Renwick, and Mike Thompson. City staff present: Chris Terry, Asst. to the City Manager. Agenda Items Discussed: 3. Administrative Comments. a) Murphy noted that no official business was undertaken at the last Board meeting due to lack of a quorum. b) Terry passed out new 1990 Southlake census data to all members which was recently received from the North Central Texas Council of Governments (NCTCOG). c) Betty Springer appeared before the Board to present an idea for a free "Gazebo Concert" at Bicentennial Park. The 1 hour concert will be performed by the Lake Cities Band on Monday, August 31 at 7:30 p.m. The Board agreed to serve as sponsor of the event which will involve no cost to the City. The concert will have a donations table set up at the site in an effort to raise money to cover operating expenses of the performing group. The Board endorsed this idea and expressed a desire to see future concerts of this sort on a regular basis at Bicentennial. 4. Consider - Bob Poindexter Tennis Lesson Program. Janet Murphy presented a written proposal received from Bob Poindexter of Grapevine, Texas which proposed establishing a youth tennis program for Southlake. Poindexter would like to set up his program during the first several weeks of August for children divided into age groups of 8-11, 12-15, an 13-16. The class sizes would be limited to 10-12 participants attending three, 4-hour lessons each week at $20.00 per person. The standard 5% of proceeds from the program would be retained by the City. Thompson indicated that past personal experiences with Poindexter as a tennis coach were favorable. The Board moved to approve a recommendation to City Council that Poindexter's tennis program be implemented with acquisition of the necessary City paperwork requirements. Motion: Thompson. Second: R. Johnson. Ayes: Barnes, Haggerty, Hamilton, R. Johnson, V. Johnson, Jurecka, Murphy, Renwick, and Thompson. Nays: none. Approved: 9-0. Parks Board Meeting 7/13/92 Pg. 2 5. Discussion - Sales Tax Proposal. Murphy discussed a Texas City Management Association tape that she received from Terry which addresses strategies for conducting an effective .05 sales tax campaign. Murphy suggested that each Board member review the tape at their convenience. The Board decided to go before City Council at the August 4 meeting to request that the .05 sales tax proposal be placed on the Novemeber 4 election ballot for voter approval. This will be a joint sales tax initiative with revenue collected also going towards development of a Southlake Library system. The Board discussed requesting that the Mayor appointed a special task force to proceed with the .05 sales tax campaign. V. Johnson will approach the Southlake baseball associations to gain their support and Carol Lee Hamilton will serve as liaison with the Friends of the Southlake Library. A special Parks Board workshop is scheduled for Monday, July 20 at the Bicentennial Lodge to discuss the sales tax proposal. 6. Discussion - FY 1992-93 Budget Requests. Murphy led discussion about the Parks budget request for the hiring of a professional Leisure Services Coordinator. R. Johnson is prepared a draft memo for Council presentation detailing the need for a parks and recreation staff person. Murphy requested that Terry prepare a final draft of the R. Johnson memo before the next special Parks Board meeting on August 20. The Board also discussed replacing lights on Field #1. The Board opposed making the payment of approximately $30,000.00 to complete this project out of the Park Dedication Fee Fund. The Board felt that this was a general maintenance item that should be budgeted and paid out of the General Fund budget. 7. Discussion - Lions Club Halloween Proiect. Renwick presented a proposal from the Southlake Lions Club and Women's Division of the Southlake Chamber to co-sponsor this year's "Halloween Haunted House" with the Parks Board. Proceeds would be split among the three sponsors. The Parks Board agreed that this would be a good project to pursue. 8. Bicentennial Park. Thompson reported that the fence around Field #1 was down and needed repair. Thompson indicated that grass should be planted around the new jogging path to prevent dirt from washing. Thompson and Haggerty will contact area nurseries to solicit grass pad donations for this purpose. Parks Board Minutes 7/13/92 Pg. 3 Haggerty reported that Public Works Director, Mike Barnes anticipates that the new community building will be ready for use sometime in September. Terry will follow up on a request that TU Electric provide additional lighting poles around the Bicentennial parking area. Murphy requested that Teen Court offenders be given the job of repairing, sealing, and painting existing park picnic tables. V. Johnson emphasized the need to have drainage improvements installed before any proposed work is conducted on the baseball infields. V. Johnson also suggested that a field consultant be located to assess what measures need to be taken to improve the infields. 9. Discussion - Park Master Plan. The Board reiterated promoting the implementation of Phase I of the Master Plan as a rationale for passing the .05 sales tax. 10. Discussion_- Recreation Programs. Terry reported that $165.00 was taken in by the City from Sam Booker's "Camp of Champions." Terry also reported that $118.43 was retained from Tina Harvey's "Adventure Camp" as part of the City's standard 5% in proceeds retention practice. Meeting Adjourned at 10:10 p.m. The next regularly scheduled meeting is set for Monday, August 10 at 7:00 p.m. in the City Council Chambers at City Hall, 667 North Carroll Ave. A special workshop is scheduled for Monday, July 20 at 7:30 p.m. at the Bicentennial Lodge. IIA C Jknet Murphy, Chairperson ATTEST: Chris Terry, Asst. to the Ci y Manager