Item 4I
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
July 31, 2018
TO: Shana K. Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Amend the contract for citywide landscape services with
O’Donnell’s Landscape Services, Inc. by $400,000 for an
amount not to exceed $1,378,500 to include the installation of
landscape and irrigation for the Kirkwood Blvd improvements
project
______________________________________________________________________
Action
Requested: City Council approval to amend the contract for citywide landscape
services with O’Donnell’s Landscape Services, Inc. by $400,000 for
an amount not to exceed $1,378,500
Background
Information: As you know, construction of the roadway improvements along
Kirkwood Blvd from Dove Rd to Tyler St is almost complete and
staff is ready to begin installation of landscape and irrigation. Staff
plans to utilize the city’s existing contract with O’Donnell’s
Landscape Services, Inc. as the contract provides per unit costs for
labor and materials.
Based on O’Donnell’s contract, it will cost an estimated $400,000 to
complete the landscape and irrigation improvements between Dove
Rd and Tyler St per the approved Kirkwood Blvd improvement
plans.
On December 19, 2017, City Council approved a contract renewal
with O’Donnell’s Landscape Services for citywide landscape
services in an amount not to exceed $978,500. With the addition of
the landscape and irrigation improvements along Kirkwood Blvd in
the amount of $400,000, the not to exceed value for O ’Donnell’s
contract needs to be increased to $1,378,500.
Financial
Considerations: Funding is available in the General Fund Capital Improvements
Project budget to complete the installation of landscape and
irrigation along Kirkwood Blvd
4I - 1
Shana Yelverton, City Manager
City Council Meeting Date – August 7, 2018
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Strategic Link: Approval of the amended contract is linked to the City’s Strategy
Map related to the focus area of Performance Management and
Service Delivery and meets the corporate objectives to provide
attractive and unique spaces for enjoyment of personal interests,
collaborate with select partners to implement service solutions and
invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: City Council approved (7-0) the contract with O’Donnell’s
Landscape Services, Inc. for an amount not to exceed of $978,500
for citywide landscape services on December 19, 2017
City Council consideration of amended contract August 7, 2018
Legal Review: N/A
Alternatives: Alternatives may include:
City Council approval of amended contract as presented
City Council approval of amended contract with modifications
City Council decision not to approve amended contract
Attachments: O’Donnell’s Landscape Services approved contract
Recommendation: City Council approval to amend the contract for citywide landscape
services with O’Donnell’s Landscape Services, Inc. by $400,000 for
an amount not to exceed $1,378,500 to include the installation of
landscape and irrigation for the Kirkwood Blvd improvements
project
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