2018-08-07 CC AgendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA AUGUST 7. 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Recognition of Outgoing Board & Commission Members
4. Southlake Business Spotlight: Office Evolution
5. Draft Southlake 2035 Public Arts Master Plan Review
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the Citv Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding variances and special
exceptions within the City of Southlake Zoning Ordinance
B. Reconvene: Action necessary on items discussed in Executive Session.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 7, 2018
Page 2 of 7
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Back to School Safety
2. National Parks & Recreation Month
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the June 19, 2018 regular City Council meeting and
the June 28, 2018 City Council retreat.
B. Approve a contract renewal with Aetna to provide employee health
insurance benefits for Plan Year October 1, 2018 through September 30,
2019.
C. Approve a contract renewal with MetLife to provide employee dental
benefits for the Plan Year October 1, 2018 to September 30, 2019.
D. Approve a contract renewal with Unum Life Insurance Company to provide
employee long-term disability, life insurance, and accidental death and
dismemberment insurance for the Plan Year October 1, 2018 to
September 30, 2019.
E. Approve the Tarrant County Mutual Aid Agreement.
F. Ratify Change Order Nos. 1-4, 6, 9, 12-15, 17-21-R1 and 23 to the
construction services contract with HCI General Contractors in a total
cumulative Change Order amount of $52,038 for a revised contract price
of $2,013,404 and add one hundred (100) calendar days for a revised total
time of 310 calendar days for the Southlake DPS West Renovation
project.
G. Approve purchase of Furniture, Fixtures and Equipment for the DPS West
Renovation Project from the Spencer Group in an amount not to exceed
$150,000.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 7, 2018
Page 3 of 7
H. Approve the purchase of network
performance, capacity, security, and
an amount not to exceed $185,396.
infrastructure to enhance internet
wireless operations from Presidio in
Amend the contract for citywide landscape services with O'Donnell's
Landscape Services, Inc. by $400,000 for an amount not to exceed
$1,378,500 to include the installation of landscape and irrigation for the
Kirkwood Blvd improvements project.
J. Approve a contract with Fugro Consultants, Inc. for construction materials
engineering, testing, and inspection services for The Southlake
Champions Club and Tennis Center indoor courts in an amount not to
exceed $100,000.
K. Consider proposal to adopt a tax increase and set public hearing on the
tax rate for August 21, 2018 and September 4, 2018 Regular City Council
meetings.
L. Ordinance No. 1197, 1st Reading, approving an amended Project and
Financing Plan for Tax Increment Reinvestment Zone Number One, City
of Southlake, Texas; extending the term of the reinvestment zone;
providing a severability clause and providing an effective date.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-746 (ZA17-082), 2nd Reading, Zoning Change and
Site Plan for 807 E. Southlake Blvd. Offices on property described as
Tract 3A01, O.W. Knight Survey, Abstract No. 899, City of Southlake,
Tarrant County, Texas and located at 807 E. Southlake Boulevard,
Southlake, Texas. Current Zoning: "AG" Agricultural District. Proposed
Zoning: "S -P-1" Detailed Site Plan District. SPIN Neighborhood #9.
PUBLIC HEARING
B. Ordinance No. 480-747 (ZA18-0003), 2nd Reading, Zoning Change and
Site Plan for White Chapel Office Complex on property described as Tract
6C, Thomas M. Hood Survey, Abstract No. 706, City of Southlake, Tarrant
County, Texas and a portion of Lot 3, Block 1, Parkway Office Center
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 7, 2018
Page 4 of 7
Addition (also described as Lot 3A, Block 1, Parkway Office Center
Addition), an addition to the City of Southlake, Tarrant County, Texas and
located at 1700 N. White Chapel Boulevard and 190 W. State Hwy. 114,
Southlake, Texas. Current Zoning: "C-2" Local Retail Commercial District.
Proposed Zoning: "S -P-1" Detailed Site Plan District. SPIN Neighborhood
#3. PUBLIC HEARING
C. Ordinance No. 480-748 (ZA18-0011), 2nd Reading, Zoning Change and
Concept Plan for Lots 3R1 and 3R2, M. Mahaffey No. 916 Addition on
property described as Tracts 6, 6A, 7A and 713, M. Mahaffey Survey,
Abstract No. 916A, City of Southlake, Denton County, Texas and Lot 3, M.
Mahaffey No. 916 Addition, an addition to the City of Southlake, Denton
County, Texas and located at 229-275 E. Bob Jones Rd, Southlake,
Texas. Current Zoning: "AG" Agricultural District and "RE -5" Single Family
Residential Estate District. Proposed Zoning: "SF -2" Single Family
Residential District and "RE -5" Single Family Residential Estate District.
SPIN Neighborhood #1. PUBLIC HEARING
D. Ordinance No. 480-671b (ZA18-0018), 2nd Reading, Zoning Change and
Site Plan for Pieter Andries Jeweler on property described as Lot 3-R-1,
Block 1, of the Georgetown Park Addition, City of Southlake, Tarrant
County, Texas, located at 2525 E. Southlake Boulevard, Southlake,
Texas. Current Zoning: "S -P-1" Detailed Site Plan District with "C-2" Local
Retail Commercial District uses. Proposed Zoning: "S -P-1" Detailed Site
Plan District with "C-2" Local Retail Commercial District uses. SPIN
Neighborhood #8. PUBLIC HEARING
E. ZA18-0015, Site Plan for L'Occitane En Provence on property described
as Lot 1, Block 3R1, Southlake Town Square, an addition to the City of
Southlake, Tarrant County, Texas and located at 1428 Civic Place (also
addressed by Tarrant Appraisal District as 1400 Civic Place and the lease
space is addressed as 1428 Civic Place), Southlake, Texas. Current
Zoning: "DT" Downtown District. SPIN Neighborhood # 8. PUBLIC
HEARING
7. Ordinances, first readings, and related items: (There are no items on this
agenda.)
8. Resolutions:
A. Approve Resolution No. 18-035, Amending the Fee Schedule.
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 7, 2018
Page 5 of 7
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, August 3, 2018, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
Carol Ann Borges, TRMC
City Secretary
If you plan to attend this public meetinc
needs, please advise the City Secretary's
and reasonable accommodations will be n
that requires special
ance at 817-748-8016
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 7, 2018
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation reg-arding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 7, 2018
Page 7 of 7
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d)(e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork