2018-07-17 SAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
July 12, 2018
AGENDA NOTES WITH TIMES
TO: Senior Advisory Commission
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, July 17, 2018 at 1:00 p.m.
Estimated Time 1:00 pm – 1:15 pm
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Public Forum: – This is the public's opportunity to address
the Commission about non-agenda items. During Public Forum, the Commission
will not discuss, consider, or take action on any item presented. The
Commissions' options during this topic are 1) to listen, 2) ask questions and
respond to the presenter only, 3) request staff to look into the issue and report
back to the Commission and/or 4) request that the Chair put the item on a future
agenda for the Commission to discuss or consider.
Estimated Time 1:15 pm – 1:20 pm
3. Agenda Item No. 4. Consent:
A. Approve the June 12, 2018 Senior Advisory Commission Meeting Minutes
– Please include any corrections to the minutes in your motion.
Estimated Time 1:20 pm – 2:00 pm
4. Agenda Item No. 5. Consider:
A. Recommendation on Proposed Senior Activity Center Membership Fees –
This item will allow Commission members an opportunity to discuss and
make a formal recommendation on a proposed membership fee for the
Senior Activity Center.
OTHER ITEMS OF INTEREST
A. Community Engagement Town Hall Forums – Upcoming Town Hall Forum(s) for
proposed developments in the City are listed online at www.SouthlakeSPIN.org.
Please check the website for the latest information.
Senior Advisory Commission
Meeting Date – July 17, 2018
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
B. Events of Interest – Staff would like to share the following upcoming event(s) that
may be of interest to you.
• Tuesday, July 17 – Special Senior Advisory Committee meeting, 1:00 p.m., The Marq
• Tuesday, July 17 – City Council meeting, 5:30 p.m., Council Chambers, Canceled
• Saturday, July 21 – Masterworks Concert, 7:00 p.m., Aria Amphitheater
• Tuesday, July 24 – S.P.I.N. meeting, 6:00 p.m., Council Chambers
• Tuesday, July 24 – CEDC meeting, 6:00 p.m., Town Hall
• Thursday, August 2 – 2035 Corridor Committee meeting, 6:00 p.m., Town Hall
• Tuesday, August 7 – City Council meeting, 5:30 p.m., Council Chambers
• Wednesday, August 8 – 2035 Health & Wellness Master Plan Committee meeting, 6:00
p.m., Town Hall
• Tuesday, August 14 – Senior Advisory Committee meeting, 1:00 p.m., The Marq
• Tuesday, August 14 – S.P.I.N. meeting, 6:00 p.m., Council Chambers
If you would like to receive notifications for City Council meetings, construction
alerts, calendar and community events updates and more, please sign up at the
City’s website by clicking on the “Notify Me” tab at
http://www.cityofsouthlake.com/list.aspx.
C. As usual, your packet contains a copy of the SAC Attendance Report for your
information.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
Candice Edmondson
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8311
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Candice Edmondson, Deputy Director of Community Services, 817-748-8311, (cedmondson@ci.southlake.tx.us)
Ashley Newhart, Hospitality & Sales Manager, 817-748-8918, (anewhart@.ci.southlake.tx.us)
Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398, (smashatphelps@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission Meeting:
June 12, 2018
LOCATION: Senior Activity Center
The Marq Southlake
Traditions III
285 Shady Oaks Drive
Southlake, Texas
Members Present: Chair Beverly Blake, Vice Chair MaryLee Alford, Secretary Marge Kyle
and SAC members Barbara Pappy, Natasha Siebach, Esther Spickler, Kathryn Orler (Alt
#1) and David Barnes (Alt #2)
Commission Members Absent: Ed Grondahl
Staff Members Present: Deputy Director of Community Services Candice Edmondson,
Hospitality & Sales Manager Tiffany Irwin, and Senior Services Coordinator Soheila Mashat -
Phelps
Guests: Metroport Meals on Wheels Executive Director Mary King, and former Senior
Advisory Commission member Lou Braun
1. CALL TO ORDER
Chairman Beverly Blake called the meeting of the Senior Advisory Commission to
order at 1:00 p.m.
2. PUBLIC FORUM – Chair Beverly Blake opened Public Forum at 1:00 p.m. There
being no one to address the Commission, Public Forum was closed.
3. REPORTS
3A. METROPORT MEALS ON WHEELS
MMOW Executive Director Mary King presented the quarterly report and addressed
questions regarding meal costs, money collected for congregate and home delivery
meal services, and contributions MMOW receives for congregate meal programs
from surrounding cities. A copy of the April 2018 MMOW report and the 2018
cumulative report were included in the meeting packet.
Senior Advisory Commission
Minutes of the June 12, 2018
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3B. CALL A RIDE SOUTHLAKE
CARS volunteer and Senior Advisory Commission member Natasha Siebach and
Deputy Director Candice Edmondson reported on CARS volunteer recruitment
efforts. A copy of the April 2018 CARS report was included in the meeting packet.
3C. CITY MANAGER’S OFFICE
A report was not provided at this meeting. A quarterly report will be provided at the
August 14, 2018 meeting.
3D. COMMUNITY SERVICES
Deputy Director Candice Edmondson presented an overview of the April Senior
Center Dashboard Report and answered questions from the Commission. A copy of
the report was included in the packet. Participation for bridge classes will be included
in the monthly dashboard reports beginning in August.
3E. SENIOR SERVICES
Senior Services Coordinator Soheila Mashat-Phelps reported about Senior Center
activities, events and responded to questions. Events and programs were well
attended during the month and staff received positive feedback from participants. The
quarterly senior newsletter will be available next week. A new registration feature has
been implemented to aid members in keeping track of their program registrations.
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
4A. APPROVAL OF THE MINUTES FROM THE MAY 8, 2018 REGULAR SENIOR
ADVISORY COMMISSION MEETING.
Senior Advisory Commission did not have changes or corrections to the May 8, 2018
meeting minutes.
APPROVED
A motion was made to approve the minutes of the May 8, 2018 meeting.
Motion: Siebach
Second: Alford
Ayes: Alford, Blake, Pappy, Siebach, Orler (Alt #1), Barnes (Alt#2)
Nays: None
Abstention Kyle, Spickler (absent May meeting)
Vote: 6-0
Motion passed.
Senior Advisory Commission
Minutes of the June 12, 2018
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5. CONSIDER
5A. RECOMMENDATION TO APPROVE PROPOSED FISCAL YEAR 2019 SENIOR
SERVICES GENERAL FUND BUDGET
Deputy Director Candice Edmondson presented the proposed fiscal year 2019 Senior
Services general fund budget and answered questions concerning contract service
agreements. Senior Advisory Commission did not recommend changes to the
proposed budget.
APPROVED
A motion was made to accept the Fiscal Year 2019 Senior Services General Fund
Budget as presented.
Motion: Alford
Second: Kyle
Ayes: Alford, Blake, Kyle, Pappy, Siebach, Spickler, Orler (Alt #1)
Nays: None
Abstention None
Vote: 7-0
Motion passed.
6. DISCUSSION
A. SENIOR CENTER MEMBERSHIP AND PROGRAM FEES
Deputy Director Candice Edmondson presented information about resident and non-
resident Senior Center membership and program fees and responded to questions.
The Commission reviewed a list of membership and program fees charged at other
senior centers and requested Southlake fees for senior programs be added to the
list. Currently, membership to Southlake senior center is free to residents and non -
residents. Southlake senior program fees are:
Lunch $4
Art Classes $4
Dances $6
Technology $5
Trip Registration $3 + cost of trip
Bingo $1
Southlake Senior Center fitness classes are offered at no charge. Many cities charge
fees for senior fitness classes.
Senior Advisory Commission
Minutes of the June 12, 2018
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
The Commission asked for the revised fees list to include the age determination for
senior center membership set by each benchmark city.
Commission members expressed a desire to explore the possibility of instituting a
non-resident senior center membership fee that could help off-set Champions Club
membership fees for senior residents.
Commission members requested discussion item will be placed on the August
meeting agenda.
7. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 2:20 p.m.
Motion: Pappy
Second: Spickler
Ayes: Alford, Blake, Kyle, Pappy, Siebach, Spickler, Orler (Alt #1)
Nays: None
Abstention None
Vote: 7-0
Motion passed.
Following adjournment, Commission members were invited to take a tour of The Marq
Southlake Champions Club facility.
Beverly Blake, Chair Community Services Department
A digital recording of this meeting is available by request in the Office of the City Secretary.
4-A
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
July 12, 2018
TO: Senior Advisory Commission
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Recommendation on Proposed Senior Activity Center
Membership Fees
________________________________________________________________
Action
Requested: Senior Advisory Commission recommendation on proposed
membership fees for the Southlake Senior Activity Center
Background
Information: During the June 12, 2018 Senior Advisory Commission
meeting, membership and program fees for resident and
non-resident Senior Center members were discussed. The
Commission reviewed membership and program fees at
other senior centers within Southlake’s 18 benchmark cities.
During the discussion, the Commission requested staff
provide the following additional information on the fees
spreadsheet:
Southlake Senior Center membership & program fees
Age designation for other senior centers
Senior membership rates for recreation centers within
the benchmark cities
An updated list of membership and program fees reflecting
the above requested changes will be provided to you at the
meeting.
Financial
Considerations: Any membership fees implemented at the Senior Activity
Center would help off-set the costs of programs and events,
support facility and program enhancements and aid in
achieving established cost recovery goals.
Strategic Link: This item is linked to the City’s Strategy Map related to the
focus area of Performance Management & Service Delivery
and meets the corporate objective to adhere to financial
Senior Advisory Commission
Meeting Date – June 13, 2017
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
management principles and budget. It also addresses
Critical Business Outcome CB01 – maintain a strong
financial position and implement plans and policies to ensure
future financial strength.
Supporting
Documents: Membership and program fees for other benchmark Senior
Centers
Staff
Recommendation: Senior Advisory Commission recommendation to approve a
membership fee for the Southlake Senior Activity Center
1 Ed Grondahl 83%5.75 2018 78%
2 MaryLee Alford 83%5
3 Natasha Siebach 83%5
4 Barbara Pappy 50%5.45
5 Esther Spickler 83%5.25
6 Beverly Blake 100%7.25
7 Marge Kyle 83%5.25
Alt 1 Kathryn Orier 83%6.75
Alt 2 David Barnes 67%5.5
78%67%78%89%78%89%In attendan
Total Hours 0.5 2.25 0.5 0.5 2 1.5 7.25 Not presen
Substitute
Vacant pos
Meeting Ca
No quorum
Change in
Average
Monthly
Attendance
Meeting Attendance
Rate (includes
substitutions)
11/13/18 12/11/18
3/9/17 Jim Miller, Alternate #1 resigned
8/14/18 9/11/18 10/9/18 10/9/18
Senior Advisory Commission Attendance Report
Place Name 1/9/18 2/13/18 3/13/18 4/10/18 5/8/18 6/12/18 7/10/18
Individual
Attendance
Rate
Hrs To
Date