2006-01-24Official Minutes
Approved by Public Arts Advisory Committee 2/28/06
1 CITY OF SOUTHLAKE
2 PUBLIC ART ADVISORY COMMITTEE MEETING
3
4 January 24, 2006
5 MINUTES
6
7 Board Members Present: Jeane Alexander, Jane Flury, Terri Messing, Carolyn Morris,
8 Debbie Reid, Jenny Tilbury, Michael Wilson
9
10 Board Members Absent: Susan Bruning, Phillip Kravetz and Keith Shankland
11
12 Staff Members Present: Steve Polasek, Director of Community Services and Linda
13 Carpenter, Administrative Secretary
14
15 Guest: Mary Georgia, Parks and Recreation Board chairman and Dr. Ray Chancellor,
16 local naturalist and birdwatcher
17
18 Regular Session:
19
20 Agenda Item No. 1. Call to Order
21
22 The meeting was called to order by Steve Polasek, director of community services, at
23 7:08 p.m.
24
25 Agenda Item No 2A Administrative Comments: Introduction and Oath of Office of New
26 Public Art Advisory Committee Members — Public Art Advisory Committee (PAAC)
27 members introduced themselves and related their experience in the arts and interest in
28 serving on the committee. The Oath of Office was administered to all PAAC members
29 present by Linda Carpenter following the discussion on election of officers.
30
31 Agenda Item No. 2B. Election of Officers — Ordinance No. 803, establishing the Public
32 Art Advisory Committee does not include a provision for the election of officers. Two
33 options were presented to the committee to consider— 1) to nominate a chair and co-chair
34 internally and 2) to seek an ordinance change to amend Ordinance 803 to include election
35 of officers.
36
37 The committee will consider the election of officers and/or to seek an amendment to the
38 ordinance to include a clause for electing officers at the next meeting. Staff will provide
39 each member a copy of Ordinance No. 803 for their review and consideration of possible
40 changes affecting the size of the committee, election of officers and other changes as
41 necessary.
42
43 Monthly PAAC meetings will be held on the fourth Tuesday at 7:00 p.m. Staff will email
44 notices to committee members advising of regular meeting date/time/location.
45
January 24, 2006 Public Art Advisory Committee Meeting Page I of 4
Official Minutes
Approved by Public Arts Advisory Committee 2/28/06
1 Agenda Item No. 3. Consider: Donation of artwork from Dr. Ray Chancellor — Ordinance
2 No. 803 requires that the PAAC make a recommendation to City Council on donations of
3 artwork. Dr. Chancellor, a Southlake resident and noted naturalist and birdwatcher,
4 offered a set of four framed watercolor prints of native Texas birds found in the Cross
5 Timbers habitat to display in the Bicentennial Park Community Center and other public
6 buildings.
7
8 Dr. Chancellor briefly commented on the background of the bird prints and his desire to
9 increase awareness of the unique ecosystem found in Southlake and in the arts through
10 efforts of the Bob Jones Nature Center and the City of Southlake. He hopes his donation
11 will spur other artist to display their wildlife artwork in Southlake facilities.
12
13 A motion was made to accept the donation of artwork from Dr. Ray Chancellor to
14 the City of Southlake.
15 Motion: Morris
16 Second: Alexander
17 Ayes: Alexander, Flury, Messing, Morris, Reid, Tilbury, Wilson
18 Nays: None
19 Abstention: None
20 Vote: 7-0
21 Motion carried.
22
23 Agenda No. 4. Consider: Southlake 50th Anniversary Public Art Project — Park and
24 Recreation Board chairman and representative from the Southlake 50th Anniversary
25 Committee Mary Georgia presented information about the "Roundup at Town Square," a
26 proposed Longhorn public art fundraising project to gauge support from PAAC and for a
27 recommendation to City Council. She explained how the project would work, the kind of
28 community involvement (sponsorships) required for its success, the duration of project,
29 and the venues and merchandising opportunities. The proposal includes placement of
30 Longhorn art that cannot be housed on -site by the sponsors in city parks and sharing of
31 proceeds from the auction of the artwork between the partnership organization and the
32 City to benefit the public art fund. (See attached draft concept for details of proposal.)
33
34 The committee reviewed the definitions for "Artists" eligibility criteria and "Sponsors"
35 sections outlined in the draft concept.
36
37 Committee members offered suggestions about:
38 0 introducing the project into the schools,
39 • involving the art departments,
40 * broadening the definition in the concept document for "Sponsors" to include
41 major corporations such as American Airlines and Hilton Corporation,
42 • having monies from the project designated strictly for art education in the
43 schools instead of going to the Carroll Education Foundation since the goal of
44 the fundraising project is to focus on art,
45 • concern over the short turnaround time for artists and sponsors (45 days); and
January 24, 2006 Public Art Advisory Committee Meeting Page 2 of 4
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
Official Minutes
Approved by Public Arts Advisory Committee 2/28/06
• the need to address liability and appeal process issues. The appeal process
could be defined that if an appeal occurs, it may be based on procedural
review only, or an appeal process may not be offered.
Censorship issues will be handled by artist contracts. Submission of art is subject to
review and approval by a review committee and commission payments will not be paid
unless the artwork adheres to the final concept. The PAAC will act as the review
committee for the Longhorn project.
Information provided by the planning and building departments was shared about
placement of the Longhorn art work to comply with City codes.
The committee was in favor of the proposed project and supported moving forward with
it. They will take action on a finalized proposal at their next meeting.
A motion was made to move forward in support of the project and await more
details at the next meeting.
Motion: Messing
Second: Tilbury
Ayes: Alexander, Flury, Messing, Morris, Reid, Tilbury, Wilson
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
Agenda No. 5. Discussion: Promoting Public Art (standingitem)
tem)
Performing Arts Center
A letter from L. Van Jones and Dana Bailey dated January 23, 2006 regarding
their desire for the City to undertake the building of a performing arts center in
Southlake was distributed to the committee. Mr. Jones' proposal outlines the
vision for the center and SH 114 as a preferred location. A copy of the letter is
attached to the minutes. The committee discussed the concept of a performing arts
center and indicated their support for such a facility because of the many benefits
it would provide for activities for Southlake citizens and visitors.
Other BrainstormingIdeas
deas
• Commission a piece of art to raise PAAC visibility — A suggestion was made
to use existing monies in the art fund to commission a piece of art or some
other art initiative that would raise the visibility of the PAAC in the Southlake
community. Keep Southlake Beautiful has an interest in partnering with the
City to purchase a sculpture for the Liberty Garden in honor of Southlake's
Sister City, Tome -City, Japan that could be explored.
January 24, 2006 Public Art Advisory Committee Meeting
Page 3 of 4
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
Official Minutes
Approved by Public Arts Advisory Committee 2/28/06
There was a suggestion given to have a piece of contemporary art, in contrast
with the traditional theme in Town Square or other locations, that would make
a statement.
• Arts discussion groups with featured artists
• AIPP (Art in Public Places) is an organization which provides information
about how to obtain funding from national organizations for art.
At the next meeting, committee members will list 3-4 items they would like to
accomplish during the next year.
Agenda Item No. 6. Public Forum — There was no one present to address Public Forum.
Agenda Item No. 8. Adjournment
A motion was made to adjourn the meeting at 9:00 p.m.
Motion:
Flury
Second:
Alexander
Ayes:
Alexander, Flury, Messing, Morris, Reid, Tilbury, Wilson
Nays:
None
Abstention:
None
Vote:
7-0
Motion carried.
Stevf Polasek
Director of Community Services
Attachment: Agenda Item 4 — Public Art Project — Draft Concept
Agenda Item 5 — Promoting Public Art — Letter from L. Van Jones
January 24, 2006 Public Art Advisory Committee Meeting
Page 4 of 4
Overview
Roundup at Town Square
The Roundup at Town Square is a public art exhibit scheduled
to hit the streets of Southlake in August of 2006. Following the
same concept as the Painted Ponies in New Mexico, life size
fiberglass statues of longhorn cattle will be sponsored and given
to local artists and schools to use as a 3-dimensional canvas.
Each school will receive a calf. Unlimited creativity will be on
display as the colorful works of art are strategically placed
throughout the downtown area.
The Mission
• Provide a fun, family oriented, public art event to
celebrate the 50'' anniversary of Southlake
• Provide an opportunity for businesses, artists, schools, families and visitors to
interact
• Provide another cultural attraction for visitors to Southlake
• Showcase the creative talent of our city and our local artists - young, old,
professional and amateur
• Raise money to provide public art in Soutblake and forArts Education in Carroll Schools
Longhorn Basics
Through individual sponsorships, we will place a life sized fiberglass statue into the hands of
an artist to use as a 3-dimensional canvas. The artist will transform the longhorn into a work
of art, then the finished artwork will be placed on public exhibit on the streets of Southlake,
in Town Square and in select Park locations. After being displayed and promoted for several
months - up to a year, the artwork will be auctioned off to the highest bidders. Our young
artists in Southlake Carroll schools are included in the event with the opportunity to
transform life size longhorn calves. These smaller, but equally creative calves, will be
showcased at various events and sites throughout the area at the same time as the large
longhorns. The calves will also go to auction with all proceeds going to art education in
Soutblake schools. Other public art campaigns of this type have raised from $18,000 to over 1
million dollars and the legacy of the public art event has lived on in annual events,
merchandise and marketing opportunities.
Timeframe
Sponsorships will be available after approval by City Council with creative production slated
to begin in June. The cattle are scheduled to be released for public display in August of this
year. They will stay on exhibit until auction.
Cattle Handlers
The City of Southlake
0Ak",,.- \
Draft Concept - Public Art Advisory Committee 1/24/2006
• Artists — Any Southlake resident, student of a school in Southlake, member of
the Southlake Chamber of Commerce, employee that works in Southlake or
person that is a member of a Professional Association in Southlake.
• Sponsors — Any business or organization located in Southlake, member of the
Southlake Chamber of Commerce, resident of Southlake or business with
employees that live in Southlake.
• Merchandising opportunities abound with posters, postcards, tee shirts and
coffee table books for a start.
o The merchandising item that will cause this event to remain fresh in the mind of people for
years to come is the coffee table book. The book will be sold out and undergo multiple
printings over the years as the story of this event is told and retold
o Tee shirts, postcards and posters are a quick win.
o Calendars have been done, but are NOT recommended, they are high cost and only good
for one year.
• Contracts are a key element of the project and must be written to include the
artist, sponsor and the merchant. They set forward performance expectations
and deal with the unexpected upfront.
o Artists are paid a flat fee, most common is $1000 or $600. Materials are supplied by the
artist. Artists give up rights and ownership of all art submitted to the project, in addition,
they agree to evaluate any damage to the statue that occurs during the public exhibition and
repair it or jointly decide with the city to scrap the statue.
o Rights and copyright to the art is transferred and shared during the lifecycle of the project,
first to the city and the sponsor when the art is submitted and then to the final purchaser of
the art.
• Full size steer statues will be around 7- 8 feet long, 4 - 5 feet high and 3 feet
wide at the shoulder. The horns will be from 4-6 feet wide. The Fiberglass
statues are reinforced with steel rebar and weigh around 1201bs.
Draft Concept - Public Art Advisory Committee 1/24/2006
w
O
o
O
o
0
m
O
o
0
0
0
J)
p
o
Ln
o
o
L6
O
N
LO
O
rl-
N
Cl)
M
7
(0
N
N
-p
a
0
Cl
0
O
0
O
0
0
C)
0
0
0
0
0
0
0
0
0
C)
CD
00
0
0
O
O
O
O
ca.
o
0
0
O
CD
O
U-)
C)C)
0
O
O
o
d
LC)
LC)
O
O
O
O
O
N
O
O
O
O
O
p
C
0
—
O
CO
I-
CO
N"T
CO
Lo
C
N
Y
K
w
C''M
N
O
N
O
N
.-
a7
w
O
Q
_�
U
U
c-
C)
<-
CO
M
LO
CO
CO
CO
CO
co
O
U
y r
d
E
m
i+ 7
`D
C
W CY
U
(z
Q
U
N
-0
r
00
O
O
O
Ln
0
CD
0
O
O
O
-0
()
"a `
M
U)
co
O
O
O
1-
O
LO
U)
In
O
Lf)
>
C
"d
Q) y
£
d3
Ef3
r-
CD
0)
CO
�-
=
H?
M
lf)
c-
(6
>
m a
M
_
K>
6
ER
f!)
Ef>
tf)
M
0
L
Y
N
Efi
EA
K-)
69
a)
Cl-
*zow
N
o
o)
o
W V
a-
Q)
!E
U
U
x
0
0
m
U
C
o
U
N
U
a)
o
V)
w-
ou.0
-0
A
a)
0
v=
0
Q
C
p
(0
p
30
=
d
Y
U
3
0
0
CO
v)
Z
Q
c
6
a
d
N
M
p
0p
!
(6
E
U
C
a
p
`n
O
c
—
.cn
>
a)
p
�'
YL
o
0E
W
�
a)
^
LNL
Q)
E
''�—'i
L
a)
•�
C
/��
V/
fn
.Q)
O
C
L
(/i
o
a)
a)
N
C
LL
m
Ur
Q
2�
!
C)-c
C
Z
fn
o
N
1
U)
"O
cn
c
CO
��
c
CO
o
m
O
_a)
U)
(
p
�
U
p
C
N
p
�+
N
Cn
to
C
7
U
O
(�
L
L�
W
y
a)
p
o
Q
V
6
W
n
J
p
p
0
LL
o
N
c
c
4—cn
U)
`
o
o
6
_La-
0
o
O
a)
EL
o
o-
o
m
m
d
o
C
(n
c
cLa
o
U)
U
o
U
w
-0
-6
c
o
a)
c
o
p
t
o
vi
o
y
o
CC
o
o
)cn
>
N
C6
o>0
Q
��
v
a
U
m
Q
j
c
Q
co
-Q1
o
m
L
Q
sa.p
Utoco(n
Z2�QUnUW
D
U)
r
E
C
C
7
L<
N
a.—Ti
I
I
I
I
_
O
r
O
0
co
co
0
CO
0
(D
o
O
O
CD
o
O
O
0
O
0
(0
0
CO
0
(0
0
orl-
0
0
_y a)
+'
o
N
0
T
0
N
0
<-
0
O
0
Cn
0
--
(0
0
CO
0
c1)
0
-
0
c0
0
—
0
—
0
—
0
—
N
CO
—
—
O
—
0
Q f9
E Q
O)
c-
N-
�
� M
M
M
M
�f
c--
Cn
-
-0Cn
�CO
M
�
o
-CD
r--
-CO
N
-CO
N
-CO
O-
-f�
�
M
-W�
M
M
o
p
0-
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
U
4;
c0
0
co
0
c0
0
cD
0
c0
0
c0
0
(0
0
CD
0
CO
0
co
0
O
0
co
0
(0
0
c0
0
CO
0
co
0
cD
0
c0
0
r-
0
QO
N
O
N
O
N
-
=
—
=
CO
f--
—
I-
—
=
-
c0
—
O
—
(0
CO
M
—
ti
—
.-
O
M
O
O
-
•-
=
0
0\-
N
O\
O
�-
=
N
Ch
It
LO
LO
0
CO
CO
(D
0
CO
ti
c0
0
m
0
c
N
O
O
O
o
O
O
O
O
O
O
0
0
0
0
O
O
a)
d
O
Z
0
0
0
0
0
0
o
0
0
0
0
t�
0
C0
0
co
0
A
cC
Q
O
C
O
U
C
O
O
U
E
O
-0
O
a'
J
O
E
c
a)
L J
c6
C
c0
O
E
O
-O
O
(V
a)
cn
a)
U
N
Q
U)
O
C
:3
-0
C_
:3c
Q
L
Q>
O
•(n
m
N_
Q
O
O
.-
C
-
a)
cu
L
cn
O
O
M
N
@
cC
Ur
L
-
E
c
O
cC
a)
Q
s
O
o
U
O
C
O
Oca
E
o
Q
m
a
�O
L2
a
,Q
O
U
W
cn
C
_A
on10-
E
Q>
_•
Q�O
O
w
O
E
u,
a
QQN'
o
�)=0
0
0ocn
a
UcU
a
c0
C,
Qnp
(-
E
C
4
d
p
O
Q
O
Z
/
COQ
cm
O
.NU
�
coQ
N
uO
-
O
-
'
a)
a)U
O
DUc
Z
a)
_O�
—
D2LaD
Z)
ca
�S
.=
ca
z
C
�
O
Co
0-
a-
cU
U
U
0
0QQ
0
0
0
Q
n
aU
na(n'
cn
Y
S I
January 23, 2006
Honorable Councilman Gregory Jones
Southlake, TX
Dear Councilman Jones:
Jerry Seinfeld, Tim Conway & Harvey Korman, Bill Cosby, Michael Flatley's Lord of the
Dance, The Oak Ridge Boys, Larry Gatlin, Symphony Orchestra, Art Gallery
Presentations, touring Broadway Companies, Phantom of the Opera, Opera, Paul
McCartney, Rolling Stone, Rod Stewart, Sarah Brightman, and many, many more... we
need you to support the development of a center which offers Regional opportunities for
these and other groups to come to our own community of Southlake.
Dana Bailey of Dana's Studio of Dance and I have been talking about this opportunity
for about a year. We believe it is time for the Southlake community to come together to
build and support "The Southlake Performing Arts Center". Although much is needed to
formalize a mission statement, content and architectural profile of SPAC, we want to
take a couple of minutes to share part of the vision.
We briefly met with the Mayor last week and spoke with one Council member about how
to best proceed. As a result of those conversations, we are outlining some of the ideas
we believe will constitute a starting point and presenting them to you for your
consideration.
We believe that the center should be located on the 114 corridor. SPAC should include
two (maybe three) different auditoriums, multiple meeting rooms with state of the art
technology (Giovanna Phillips of the Southlake Chamber suggested this need), at least
one gallery area, appropriate green room facilities and rehearsal facilities, state of the
art audio systems, video and lighting systems, television booths & transmission
capabilities, a banquet hall for such times as New Year's Gala or Holiday parties,
perhaps a wedding chapel, perhaps a creative arts school for children, a prop work area
and storage, and ample parking. One of the auditoriums should seat 3,000 to 3,500 for
the larger offerings and one should have 1,000 to 1,200 seats for smaller presentations
such as dance recitals and some of the resident group performances. If we develop a
third auditorium, it should have seating around 500. There is nothing that precludes a
performance in the larger auditorium at the same time as a performance in the smaller
auditorium.
This facility should also establish some office space for housing resident groups such as
a Children's Theater, Arts Council, Chorale Associations, Ballet Companies, Symphony
Orchestra and other appropriate resident groups.
To accomplish this undertaking, we believe the entire community needs to be involved.
To this end we would like to solicit your support. A lot has to happen such as
establishing a committee of like minded and forward looking individuals, finding and
getting the land donated, establishing a 501 (C) 3 non-profit corporation, beginning the
fund raising, establish the policy on naming rights for rooms or auditoriums but not for
SPAC itself, visiting other locations such as The Grand 1894 Opera House in Galveston
(900 seats), Irving Arts Center (700 seats), Will Rogers Auditorium (2,800 seats),
Morton H. Meyerson Symphony Center (2,100 seats), Music Hall in Fair Park (3,400
seats), Bass Performance Hall (2,000 seats) and other performing arts centers, and
finding an architect with whom we can work pro-bono initially.
While the facilities list nor the "to do" list is meant to be exhaustive, we believe it is a
good starting point for beginning the thinking process. Once the initial structure of the
committees is established there needs to be a multi -pronged approach to fact finding,
collection of information and planning. Dana Bailey and I want to be heavily involved in
the process. Dana brings to the table extensive knowledge of the industry. Since I am
Dana's father, I also bring that knowledge to the table, but additionally I bring a full
knowledge of the construction industry having developed land and built commercial and
residential buildings for 20 years as a general contractor. Perhaps this project could be
an extension of the Public Arts Council or perhaps it needs to be a separate committee,
but how you become involved is up to you. Keeping the public separated from the
private is an important function of the committee and those involved. As we currently
see it, SPAC will not be a governmental project (unlike the Meyerson in Dallas), but no
matter how structured, it will not happen unless we have private and public involvement.
We have learned long ago that progress begins at the top and City Council involvement,
input and guidance is a necessity. Once we have your involvement, we believe a
natural occurrence will be excitement thus growth in community involvement.
It also seems natural for SPAC to partner with such companies as American Airlines,
the Hyatt, Marriott and others for the developing this Regional facility. Southlake should
benefit from increase in sales taxes and perhaps more rapid development of the 114
corridor. Southlake is growing rapidly as a retail center and we believe it is time to grow
as a cultural center.
We are available to meet with you either by telephone or in person. Please contact
Dana Bailey at 817-488-9753 or me at 817-919-1010. Thanks for taking the time to
consider the project.
We are ready to get started and look forward to working with you to accomplish this
most important and ambitious project for Southlake.
Sincerely;
L. Van Jones
919 Independence Parkway
Southlake, TX 76092
Dana Bailey
465 W. Southlake Blvd
Southlake, TX 76092
2