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Official Minutes
Approved by Public Arts Advisory Committee 4/25/06
CITY OF SOUTHLAKE
PUBLIC ART ADVISORY COMMITTEE MEETING
February 28, 2006
MINUTES
Board Members Present: Jane Flury, Terri Messing, Carolyn Morris, Debbie Reid and
Jenny Tilbury
Board Members Absent: Jeane Alexander, Susan Bruning, Phillip Kravetz, Keith
Shankland and Michael Wilson
Staff Members Present: Steve Polasek, Director of Community Services and Chris
Tribble, Deputy Director of Community Services
Guest: Mary Georgia, Parks and Recreation Board chairman, Milan Georgia, Van Jones
and Dana Bailey, advocates for a performing arts center
Regular Session:
Agenda Item No. 1. Call to Order
The meeting was called to order by Steve Polasek, director of community services, at
7:00 p.m.
Agenda Item No. Administrative Comments:
Introduction of Staff Liaison to the Public Arts Advisory Committee — Deputy Director
of Community Services Chris Tribble was introduced and welcomed to the committee to
serve as the new staff liaison for the committee.
Agenda Item No. 2A. Election of Officers — Due to existing time commitments by
members of the committee, election of a chair and co-chair will be postponed until May.
Members Terri Messing and Jane Flury expressed their willingness to serve as chair and
co-chair, respectively, when election of officers are held at the May meeting.
Agenda Item No. 2B. Meeting Time — PAAC considered the possibility of temporarily
moving the meeting day and time due to PAAC member Susan Bruning's inability to
attend the meetings through April because of a teaching obligation; however, it was
decided to continue to hold the regular monthly meeting on the 4th Tuesday of the month,
at 7:00 p.m. Ms. Bruning will be excused from the meetings until she is available in May.
Staff will follow-up with absent members on the meeting schedule.
Agenda Item No 3 Consider: Approval of the Public Arts Advisory Committee meeting
minutes of January 24, 2006.
February 28, 2006 Public Art Advisory Committee Meeting Page I of 4
Official Minutes
Approved by Public Arts Advisory Committee 4/25/06
1 A motion was made to approve the minutes.
2 Motion: Morris
3 Second: Reid
4 Ayes: Flury, Messing, Morris, Reid, Tilbury
5 Nays: None
6 Abstention: None
7 Vote: 5-0
8 Motion carried.
9
10 Agenda Item No 4 Consider: Southlake 50th Anniversary Public Art Project — Park and
11 Recreation Board chairman and representative from the Southlake 501h Anniversary
12 Committee Mary Georgia presented a re -cap of the "Southlake Stampede" longhorn
13 public art fundraising project seeking a recommendation to the City Council from the
14 PAAC. Based on that recommendation, contracts and project details will be completed
15 for final presentation to city council.
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17 The re -cap included modifications to the proposal based on discussions and comments
18 from the January 24, 2006 PAAC meeting. Specific attention was given to the role of the
19 PAAC committee serving as the Southlake Stampede Review Committee for the
20 longhorn project and the need to appoint a chair for that committee right away.
21
22 Some ideas that have been added to the project details were:
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24 • Top submission will be made into works of art and auctioned.
25 • Longhorn cattle and calves will be branded with the Southlake 50cn
26 Commemorative logo.
27 • Project will be limited to 50 longhorns and 50 calves; no more than 100 cows
28 in the Stampede
29 • School principals will accept multiple calves.
30
31 Other suggestions presented for consideration that may be included at some time in the
32 project details were:
33
34 • A longhorn to commemorate the event should be chosen by the city with a
35 special plaque crediting all participants, committees, artists, sponsors, council
36 and staff should be added. This idea is subject to PAAC feedback.
37 • A longhorn (or artist's rendering) could be gifted to Southlake's sister city.
38
39 PAAC discussion included the following recommendations to:
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41 • Lengthen the amount of time for the call for artist and sponsors to 60 days.
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43 • Set the amount of time the artists have to decorate the statutes to 45 days.
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45 • Include language in the Sponsor Guide Sheet to minimize the theme, to
46 include language that a sponsor may suggest a theme, however there is not a
February 28, 2006 Public Art Advisory Committee Meeting Page 2 of
Official Minutes
Approved by Public Arts Advisory Committee 4/25/06
1 guarantee that a sponsor's suggestion will be adhered to by the artist and that
2 the sponsor must agree to sponsor the artwork regardless of whether the theme
3 is adhered to or not. The project is to be artist -driven and the match of the
4 sponsor with the artist will be at the direction of the Southlake Stampede
5 Review Committee.
6
7 • Focus on general wording and emphasize that no advertising will be allowed
8 on the artwork.
9
10 • Include a clause in the artist agreement that in the event of non-performance,
11 the artist is responsible for returning the longhorn and the honorarium to the
12 Southlake 50`h Anniversary committee. (A separate fund will need to be set up
13 with the City dispensing the honorarium checks.)
14
15 The Southlake Stampede Review Committee will not be required to judge school
16 submissions.
17
18 PAAC was asked to commit to meet as needed to support the selection of artists and the
19 acceptance of art and to recommend a member to serve on the weekly project meetings
20 held on Friday mornings at the City parks office. Debbie Reid and Jenny Tilbury
21 volunteered to participate in the artist liaison group and to share responsibility for
22 attending the weekly project meetings.
23
24 A motion was made to move forward with the project as discussed with the addition
25 of a clause that if the artist decides not to participate, they are responsible for
26 returning the longhorn and honorarium.
27 Motion: Morns
28 Second: Flury (?)
29 Ayes: Flury, Messing, Morris, Reid, Tilbury
30 Nays: None
31 Abstention: None
32 Vote: 5-0
33 Motion carried.
34
35 Agenda Item No 5 Discussion: Promoting Public Art (standing item) — This item was
36 not considered at this meeting, however, it will be placed on the March PAAC meeting
37 agenda.
38
39 Agenda No 5 Discussion: Promoting Public Art (standing item)
40
41 L. Van Jones, 919 Independence Parkway, Southlake and Dana Bailey, 465 W. Southlake
42 Blvd., Southlake, made a presentation on their proposed ideas about a Southlake center.
43 Mr. Jones shared his concept of a performing arts center and thoughts on how it could be
44 accomplished. A rough draft of a site plan, artist's rendering, and a conceptual idea of
45 Mr. Jones' vision was distributed to the committee. A copy is attached to the minutes.
46
February 28, 2006 Public Art Advisory Committee Meeting Page 3 of 4
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Official Minutes
Approved by Public Arts Advisory Committee 4/25/06
Mr. Jones' presentation included information about a donation of possible property for
the center at the northeast section of North White Chapel and SH 114 (Aventerra
development).
Many issues were discussed including formation of a support foundation, funding
concerns and naming the facility to accommodate all cultural arts venues.
Mr. Jones was seeking support and a commitment from PAAC to lay the groundwork for
the center and suggested forming a subcommittee to start flushing out issues by making
site visits to other performing arts centers, investigating the types of uses a center would
need to accommodate, explore funding opportunities, probe into operations and
maintenance issues, and consider options for joint use as starters. He suggested forming
an operations business plan.
This item will be a standing item on the PAAC agenda as an opportunity for Mr. Jones to
provide updates and seek input as the plan is developed.
Committee members may contact Mr. Jones at VJonesgvani ones. corn or Dana Bailey at
DanaB ,DanaStudio.com.
Agenda Item No. 7. Public Forum — There was no one present to speak in Public Forum.
Agenda Item No. 8. Adjournment
A motion was made to adjourn the meeting at 9:00 p.m.
Motion:
Reid (?)
Second:
Messing (?)
Ayes:
Flury, Messing, Morris, Reid, and Tilbury
Nays:
None
Abstention:
None
Vote:
5-0
Motion carried.
Chris Tribble
Deputy Director of Community Services
Attachment: Agenda Item 6 — Performing Art Center from L. Van Jones
February 28, 2006 Public Art Advisory Committee Meeting
Page 4 of 4
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