2018-06-12 SAC MinutesCITY OF
SOUTHLAKE
Senior Advisory Commission Meeting:
June 12, 2018
LOCATION: Senior Activity Center
The Marq Southlake
Traditions III
285 Shady Oaks Drive
Southlake, Texas
Members Present: Chair Beverly Blake, Vice Chair MaryLee Alford, Secretary Marge Kyle
and SAC members Barbara Pappy, Natasha Siebach, Esther Spickler, Kathryn Orler (Alt
#1) and David Barnes (Alt #2)
Commission Members Absent: Ed Grondahl
Staff Members Present: Deputy Director of Community Services Candice Edmondson,
Hospitality & Sales Manager Tiffany Irwin, and Senior Services Coordinator Soheila Mashat-
Phelps
Guests: Metroport Meals on Wheels Executive Director Mary King, and former Senior
Advisory Commission member Lou Braun
1. CALL TO ORDER
Chairman Beverly Blake called the meeting of the Senior Advisory Commission to
order at 1:00 p.m.
2. PUBLIC FORUM — Chair Beverly Blake opened Public Forum at 1:00 p.m. There
being no one to address the Commission, Public Forum was closed.
3. REPORTS
3A. METROPORT MEALS ON WHEELS
MMOW Executive Director Mary King presented the quarterly report and addressed
questions regarding meal costs, money collected for congregate and home delivery
meal services, and contributions MMOW receives for congregate meal programs
from surrounding cities. A copy of the April 2018 MMOW report and the 2018
cumulative report were included in the meeting packet.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the June 12, 2018
Page 2 of 4
313. CALL A RIDE SOUTHLAKE
CARS volunteer and Senior Advisory Commission member Natasha Siebach and
Deputy Director Candice Edmondson reported on CARS volunteer recruitment
efforts. A copy of the April 2018 CARS report was included in the meeting packet.
3C. CITY MANAGER'S OFFICE
A report was not provided at this meeting. A quarterly report will be provided at the
August 14, 2018 meeting.
3D. COMMUNITY SERVICES
Deputy Director Candice Edmondson presented an overview of the April Senior
Center Dashboard Report and answered questions from the Commission. A copy of
the report was included in the packet. Participation for bridge classes will be included
in the monthly dashboard reports beginning in August.
3E. SENIOR SERVICES
Senior Services Coordinator Soheila Mashat-Phelps reported about Senior Center
activities, events and responded to questions. Events and programs were well
attended during the month and staff received positive feedback from participants. The
quarterly senior newsletter will be available next week. A new registration feature has
been implemented to aid members in keeping track of their program registrations.
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
4A. APPROVAL OF THE MINUTES FROM THE MAY 8, 2018 REGULAR SENIOR
ADVISORY COMMISSION MEETING.
Senior Advisory Commission did not have changes or corrections to the May 8, 2018
meeting minutes.
APPROVED
A motion was made to approve the minutes of the May 8, 2018 meeting.
Motion:
Siebach
Second:
Alford
Ayes:
Alford, Blake, Pappy, Siebach, Orler (Alt #1), Barnes (Alt#2)
Nays:
None
Abstention
Kyle, Spickler (absent May meeting)
Vote:
6-0
Motion passed.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the June 12, 2018
Page 3 of 4
5. CONSIDER
5A. RECOMMENDATION TO APPROVE PROPOSED FISCAL YEAR 2019 SENIOR
SERVICES GENERAL FUND BUDGET
Deputy Director Candice Edmondson presented the proposed fiscal year 2019 Senior
Services general fund budget and answered questions concerning contract service
agreements. Senior Advisory Commission did not recommend changes to the
proposed budget.
APPROVED
A motion was made to accept the Fiscal Year 2019 Senior Services General Fund
Budget as presented.
Motion:
Alford
Second:
Kyle
Ayes:
Alford, Blake, Kyle, Pappy, Siebach, Spickler, Orler (Alt #1)
Nays:
None
Abstention
None
Vote:
7-0
Motion passed.
6. DISCUSSION
A. SENIOR CENTER MEMBERSHIP AND PROGRAM FEES
Deputy Director Candice Edmondson presented information about resident and non-
resident Senior Center membership and program fees and responded to questions.
The Commission reviewed a list of membership and program fees charged at other
senior centers and requested Southlake fees for senior programs be added to the
list. Currently, membership to Southlake senior center is free to residents and non-
residents. Southlake senior program fees are:
Lunch $4
Art Classes $4
Dances $6
Technology $5
Trip Registration $3 + cost of trip
Bingo $1
Southlake Senior Center fitness classes are offered at no charge. Many cities charge
fees for senior fitness classes.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the June 12, 2018
Page 4 of 4
The Commission asked for the revised fees list to include the age determination for
senior center membership set by each benchmark city.
Commission members expressed a desire to explore the possibility of instituting a
non-resident senior center membership fee that could help off -set Champions Club
membership fees for senior residents.
Commission members requested discussion item will be placed on the August
meeting agenda.
7. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 2:20 p.m.
Motion:
Pappy
Second:
Spickler
Ayes:
Alford, Blake, Kyle, Pappy, Siebach, Spickler, Orler (Alt #1)
Nays:
None
Abstention
None
Vote:
7-0
Motion passed.
Following adjournment, Commission members were invited to take a tour of The Marq
Southlake Champ' s Club facili
B=of
hair �i Community Services Department
A this meeting is available by request in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
13 CITY OF
SOUTHLAKE Senior Advisory Commission Sign -in Sheet
June 12, 2018 @ ipm
Senior Activity Center — The Marq Southlake
285 Shady Oaks Dr. - Southlake, TX
Ed Grondahl (Place 1)
MaryLee Alford (Place 2), Vice Chair
Natasha Siebach (Place 3)
Barbara Pappy (Place 4)
Esther Spickler (Place 5)
Beverly Blake (Place 6), Chairman
Margie Kyle (Place 7), Secretary
Kathryn Orler (Alt 1)
David Barnes (Alt 2)
STAFF
Chris Tribble
Candice Edmondson
Tiffany Irwin
Soheila Phelps
Kate Meacham
GUESTS (PLEASE PRINT)
Brighton Greene (CARS)
Erik Phelps (CARS)
Mary King (MMOW)
Lauren LaNeave
Daniel Cortez
Bernie McCauley (SSFI)
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