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Item 3 - Minutes REGULAR PLANNING AND ZONING COMMISSION MEETING OCTOBER 4, 2012 1 2 LOCATION: 3 1400 Main Street, Southlake, Texas 4 Work Session - Executive Conference Room, Suite 268 of Town Hall 5 or City Council Chambers of Town Hall 6 Regular Session - City Council Chambers of Town Hall 7 COMMISSIONERS PRESENT: Chairman Hudson, Vice-Chair Parrish, Michael Forman, 8 Laird Fairchild, Michael Springer, Kate Smith and Randy Williamson 9 10 STAFF PRESENT: Deputy Director, Dennis Killough; Planner I, Matt Jones; Deputy 11 Civil Engineer, Cheryl Taylor; Civil Engineer, Steve Anderson; Civil Engineer, Alex 12 Ayala; and Commission Secretary, Holly Blake. 13 14 WORK SESSION: 15 16 Item No. 1 – Call to Order: Chairman Hudson called the work session to order at 6:03 17 p.m. 18 19 Item No. 2 – Boards and Commission Manual Presentation : 20 21 Item No. 3 – Recap of City Council’s action and discussion on Planning & Zoning 22 recommended cases : 23 24 Item No. 4 –Discussion of all Items of Tonight’s Meeting Agenda: 25 26 Item No. 5 – Work Session Adjourned: Chairman Hudson adjourned the work session at 27 6:45 p.m. 28 29 Regular Session: 30 31 Agenda Item No. 1 – Call to Order: Chairman Hudson called the regular meeting to order 32 at 6:47 p.m. 33 34 Agenda Item No. 3– Approval of Minutes for the Planning and Zoning Commission 35 meeting held on September 20, 2012. 36 37 Made a motion to approve the minutes dated September 20, 2012 as presented. 38 39 Motion: Parrish 40 Second: Springer 41 Ayes: Forman, Parrish, Springer, Smith and Hudson 42 Nays: None 43 Abstain: Fairchild and Williamson 44 Approved: 5-0-2 45 46 Agenda Item No. 4 – Administrative Comments : Staff had no comments. 47 Planning and Zoning Commission Meeting Minutes – October 4, 2012 Page 1 of 9 48 CONSENT AGENDA: 49 50 Agenda Item No. 5 – ZA12-030, Zoning Change and Site Plan for Marshall Creek 51 Ranch on property described as Tract 7A, R. D. Price Survey, Abstract No. 992A, City 52 of Southlake, Denton County, Texas, and located at 4401 T. W. King Rd., Southlake, 53 Texas. Current Zoning: AG – Agricultural District. Requested Zoning: S-P-2 Generalized 54 Site Plan Zoning District. SPIN Neighborhood # 1. 55 The applicant is requesting to Table ZA12-030 to the November 8, 2012 Regular 56 Planning and Zoning Commission Meeting. 57 58 Made a motion to Table ZA12-030 per the applicant’s request to the November 8, 59 2012 Regular Planning and Zoning Commission Meeting. 60 61 Motion: Parrish 62 Second: Springer 63 Ayes: Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson 64 Nays: None 65 Abstain: None 66 Approved: 7-0 67 68 69 Agenda Item No. 7 - ZA12-070, Revised Site Plan for The Hills Church on property 70 described as Lot 1R1, Brock Addition, City of Southlake, Tarrant County, Texas; and 71 located at 2417 and 2501 W. Southlake Boulevard, Southlake, Texas. Current Zoning is 72 “CS” Community Service District. SPIN #11. 73 ZA12-070, was Tabled on September 20, 2012. The applicant is now requesting to 74 withdraw this item. A formal letter has been received regarding this request. 75 76 Made a motion to withdraw ZA12-070 per the request of the applicant. 77 78 Motion: Parrish 79 Second: Springer 80 Ayes: Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson 81 Nays: None 82 Abstain: None 83 Approved: 7-0 84 85 REGULAR AGENDA: 86 87 Agenda Item No. 6– ZA12-060, Plat Showing for Lots 35 and 36, F. Throop No. 88 1511 Addition , being described as Tracts 3A01J4, 3A01J3 and 3A01J, Francis Throop 89 Survey, Abstract No. 1511, Tarrant County, Southlake, Texas, located at 1287 90 Sunshine Lane, 1700 and 1750 E. Highland Street, Southlake, Texas. SPIN 91 Neighborhood # 4. 92 93 Matt Jones presented ZA12-060. 94 95 Planning and Zoning Commission Meeting Minutes –October 4, 2012 Page 2 of 9 John Atwood, 1101 Bear Creek Parkway, Keller came forward. 96 97 Chairman Hudson asked what the owner plans to do with the property. 98 99 Mr. Atwood stated that the owner would like to build an estate home on 3 acres and sell 100 off the remaining amount. 101 102 Chairman Hudson referenced the letter by Mr. Atwood stating that the sidewalk will be 103 escrowed until the sidewalk can be built at a future date. 104 105 Mr. Atwood stated that the sidewalk would be built during the construction of the house. 106 107 Commissioner Springer asked about the construction of the home and the fencing. 108 109 Mr. Atwood stated that there are plans for an wrought iron fence around the property 110 with stone columns. 111 112 Chairman Hudson opened and closed the public hearing. 113 114 Made a motion to approve ZA12-060 but deny the request for the variance. The 115 sidewalk will be built during the construction of the house. Approval is subject to 116 Plat Review Summary No. 3, dated September 27, 2012 and Staff Report dated 117 September 27, 2012. 118 119 Motion: Parrish 120 Second: Smith 121 Ayes: Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson 122 Nays: None 123 Abstain: None 124 Approved: 7-0 125 126 Agenda Item No. 8 - ZA12-069, Site Plan for Carillon Amenity Center on property 127 described as a portion of Tracts 2 and 3A01, Larkin H Chivers Survey; Abstract No. 128 300, City of Southlake, Tarrant County, Texas located at 1700 and 1800 N. Carroll Ave., 129 Southlake, Texas. Current Zoning: ECZ – Employment Center Zoning District. SPIN 130 Neighborhood # 3. 131 132 Matt Jones presented ZA12-069. 133 134 The applicant was not present. Chairman Hudson suggested that this item be moved 135 down to give the applicant time to become present. 136 137 The applicant requested to table this item until the October 18, 2012, Regular Planning 138 and Zoning Commission meeting. 139 140 Made a motion to Table ZA12-069,per the applicant’s request to October 18, 2012, 141 Regular Planning and Zoning Commission meeting. 142 143 Planning and Zoning Commission Meeting Minutes –October 4, 2012 Page 3 of 9 Motion: Parrish 144 Second: Williamson 145 Ayes: Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson 146 Nays: None 147 Abstain: None 148 Approved: 7-0 149 150 Agenda Item No. 9 - ZA12-075, Zoning Change and Site Plan for Clearview 151 Eyecare and Laser Center on property described as Lot B, Block B, Briarwood 152 Estates, City of Southlake, Tarrant County, Texas, located at 1980 E. SH 114, 153 Southlake, Tarrant County, Texas. Current Zoning: S-P-1- Detailed Site Plan District. 154 Proposed Zoning: S-P-1- Detailed Site Plan District. SPIN Neighborhood #4. 155 156 Matt Jones presented ZA12-075. 157 158 Skip Blake with Blake Architects at 1202 S White Chapel Blvd. came forward. Mr. Blake 159 explained that this is an addition and enclosure to an existing building. 160 161 Commissioner Parrish asked Mr. Blake if he still meets the parking requirements even 162 after losing 2 covered parking. 163 164 Mr. Blake stated yes. 165 166 Commissioner Forman asked if the building was sprinkled. 167 168 Mr. Blake stated yes. 169 170 Chairman Hudson opened and closed the public hearing. 171 172 Made a motion to approve ZA12-075, subject to Site Plan Review Summary No. 2, 173 dated September 26, 2012 and Staff Report dated, September 28, 2012. 174 175 Motion: Parrish 176 Second: Williamson 177 Ayes: Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson 178 Nays: None 179 Abstain: None 180 Approved: 7-0 181 182 Agenda Item No. 10 - ZA12-076, Site Plan for N3 Real Estate on property described 183 as Lot 2A, Block 3, Diamond Circle Estate Addition, an addition to the City of Southlake, 184 Tarrant County, Texas located at 620 E. Southlake Blvd., Southlake, Texas. Current 185 Zoning: C2 – Local Retail Commercial District. SPIN Neighborhood # 7. 186 187 Matt Jones presented ZA12-076. 188 189 Skip Blake with Blake Architects at 1202 S White Chapel Blvd. came forward. Mr. Blake 190 described the addition and revision to the existing building and site plan. 191 Planning and Zoning Commission Meeting Minutes –October 4, 2012 Page 4 of 9 192 Chairman Hudson opened and closed the public hearing. 193 194 Made a motion to approve ZA12-076, noting the applicant has withdrawn the 195 covered parking and subject to Site Plan Review Summary No. 2, dated 196 September 26, 2012 and Staff Report, dated September 28, 2012. 197 198 Motion: Parrish 199 Second: Springer 200 Ayes: Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson 201 Nays: None 202 Abstain: None 203 Approved: 7-0 204 205 Agenda Item No. 11 - CP12-005, Land Use Plan Amendment from Low Density 206 Residential to Medium Density Residential on property described as James L. 207 Chivers, Survey, Tracts 2D01 and 2D01A, Abstract No. 348, City of Southlake, Tarrant 208 County, Texas, located at 930 E. Dove Rd., Southlake, Tarrant County, Texas Current 209 Zoning: SF-1A- Single Family Residential Zoning District. Proposed Zoning: R-PUD – 210 Residential Planned Unit Development. SPIN Neighborhood #2. 211 212 Matt Jones presented CP12-005 and ZA12-083 together. 213 214 Kauss Maykus, President of Hat Creek Development at 101 Clariden Ranch Road, 215 Southlake came forward. Mr. Maykus presented Oak Bend Development showing future 216 concept plans and landscape for the residential development. 217 218 Commissioner Fairchild asked if Mr. Maykus has communicated with any of the 219 neighbors to the north. 220 221 Mr. Maykus stated no. Invitations were sent to them to attend SPIN, but they did not 222 show up. 223 224 Commissioner Fairchild asked what the distance was from the western property line and 225 the street on northern half. 226 227 Mr. Maykus stated that there will be 9.5 feet of right-of-way behind the curb and 25 feet 228 of landscape area. 229 230 Commissioner Parrish asked about the large empty lot to the east of the development. 231 232 Mr. Maykus stated it is owned by 2 separate owners. The open space will remain. 233 234 Commissioner Fairchild asked about an entry feature. 235 236 Mr. Maykus stated that there will be a subdivision sign, but it will not be enclosed and 237 there will not be a large monument sign. Mr. Maykus would like to keep it simple. 238 239 Planning and Zoning Commission Meeting Minutes –October 4, 2012 Page 5 of 9 Commissioner Fairchild also asked if the common areas will be sprinkled. 240 241 Mr. Maykus stated yes. 242 243 Commissioner Springer asked about the west side and the fencing. 244 245 Mr. Maykus stated that he would continue the existing cedar fence that is there. Mr. 246 Maykus added that he is currently communicating with the neighbors to the west 247 regarding fencing. The fences will be maintained by the HOA. 248 249 Commissioner Williamson asked about the sidewalk and/or trail and adding a possible 250 crosswalk for pedestrians. 251 252 Mr. Maykus stated that signage will be posted to illustrate “children at play”. 253 254 Commissioner Smith asked about the grade of the lot. 255 256 Mr. Maykus stated that there is some grade but nothing steep. 257 258 Commissioner Fairchild asked about 2.5 acres of open space to spread over 12 259 homeowners. 260 261 Mr. Maykus stated that the homeowners will take on that cost with HOA dues. 262 263 Commissioner Fairchild asked about street lighting and will that cause a problem with 264 the neighbors. 265 266 Mr. Maykus stated that they will be strategically placed. 267 268 Steve Anderson added that the lights are placed 300 to 500 feet apart. 269 270 Commissioner Springer added that the lighting ordinance will be in place as well. 271 272 Chairman Hudson is concerned about the density and asked about reducing the lots to 273 10 buildable lots instead of 12 increasing the lot size. Will there be a significant 274 difference in HOA dues. 275 276 Mr. Maykus stated that it would be a significant difference and the 12 lots are the most 277 economical. 278 279 Commissioner Springer asked about the average square footage will be. 280 281 Mr. Maykus stated 4,000 square feet with 3 car garage and outdoor kitchen and patio. 282 283 Commissioner Parrish asked about the price point for these houses. 284 285 Mr. Maykus stated they would start out at $700,000. 286 287 Planning and Zoning Commission Meeting Minutes –October 4, 2012 Page 6 of 9 Chairman Hudson opened and closed the public hearing. 288 289 Commissioner Parrish likes all the open space. 290 291 Commissioner Smith would prefer a better density, but agrees with Commissioner 292 Parrish that this is the best use and layout for this piece of property. 293 294 Chairman Hudson agrees. 295 296 Made a motion to approve CP12-005, subject to the Staff Report dated, September 297 28, 2012. 298 299 Motion: Parrish 300 Second: Smith 301 Ayes: Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson 302 Nays: None 303 Abstain: None 304 Approved: 7-0 305 306 Agenda Item No. 12 - ZA12-083, Zoning Change and Development Plan for Oak 307 Bend on property described as James L. Chivers, Survey, Tracts 2D01 and 2D01A, 308 Abstract No. 348, City of Southlake, Tarrant County, Texas, located at 930 E. Dove Rd., 309 Southlake, Tarrant County, Texas. Current Zoning: SF-1A- Single Family Residential 310 Zoning District. Proposed Zoning: R-PUD – Residential Planned Unit 311 Development. SPIN Neighborhood #2. 312 313 Curtis Young with Sage Group, Inc. at 1130 N Carroll Ave., Southlake came forward. 314 Mr. Young wants to make sure the variance regarding the curb is included. 315 316 Dennis Killough stated it will be included with the motion and on a RPUD a lesser radius 317 can be approved. 318 319 Steve Anderson added that the center line radius has not been labeled. 320 321 Chairman Hudson asked Mr. Young to elaborate for the record. 322 323 Mr. Young stated that at the entry they would like to line up with the large tree that they 324 are trying to save and the radius is less than 200 feet. 325 326 Commissioner Parrish wanted Staff to clarify that the radius is good for emergency 327 vehicles. 328 329 Dennis Killough stated that is does meet the fire access standards for emergency 330 vehicles. 331 332 Made a motion to approve ZA12-083, subject to the Site Plan Review Summary 333 No. 2, dated August 26, 2012 and Staff Report dated, September 28, 2012 and 334 subject to proper signage for the roads per city engineer standards and the 335 Planning and Zoning Commission Meeting Minutes –October 4, 2012 Page 7 of 9 radius of the street has been discussed and the applicant’s willingness to work 336 with the City to make any mitigation that may be required. 337 338 Motion: Parrish 339 Second: Smith 340 Ayes: Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson 341 Nays: None 342 Abstain: None 343 Approved: 7-0 344 345 Agenda Item No. 13 - ZA12-084, Specific Use Permit for telecommunication tower , 346 antennas and ancillary buildings on property described as Lot 1, Block A, Oien 347 Addition, Southlake, Tarrant County, Texas, located at 3700 N. White Chapel 348 Boulevard, Southlake, TX. SPIN Neighborhood # 1. 349 350 Matt Jones presented ZA12-084. 351 352 Bill Bauman representing Metro PCS at 2300 Springmere Dr., Arlington. Mr. Bauman 353 stated that the network is currently going through and installing back-up generators due 354 to natural disasters. They have found a need for this on a federal level. The currently 355 battery does not carry the load that is needed when disaster strikes. 356 357 Commissioner Springer asked about the fuel type. 358 359 Mr. Bauman stated it was diesel and is contained inside the unit. 360 361 Commissioner Springer asked if there were any other generators on site. 362 363 Mr. Bauman stated that yes there are but each carrier is responsible for its own. No 364 sharing. 365 366 Commissioner Williamson asked if they start up automatically when needed. 367 368 Mr. Bauman stated that they are generally run by a switch in a remote site. 369 370 Chairman Hudson asked if it was set up that monitors the batteries. 371 372 Mr. Bauman stated yes. 373 374 Commissioner Springer asked if there was only one utility with separate meters. If that 375 is the case, when one goes down they all go down, which could cause a noise problem 376 with all generators running at once? 377 378 Mr. Bauman stated yes and that he will have noise levels available when they go to 379 council. 380 381 Chairman Hudson opened and closed the public hearing. 382 383 Planning and Zoning Commission Meeting Minutes –October 4, 2012 Page 8 of 9 Commissioner Springer asked about landscaping and irrigation and asked if someone 384 patrols the area to keep an eye on the landscape and irrigation system. 385 386 Mr. Herman of American Tower, 6303 Meadowedge Rd., Arlington came forward. Mr. 387 Herman stated yes. 388 389 Made a motion to approve ZA12-084, subject to Review Summary No. 2, dated 390 September 27, 2012 and Staff Report dated, September 27, 2012. 391 392 Motion: Parrish 393 Second: Smith 394 Ayes: Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson 395 Nays: None 396 Abstain: None 397 Approved: 7-0 398 399 Agenda Item No. 14-Adjourn Meeting. Meeting adjourned at 8:11 p.m. 400 401 402 403 ______________________________ 404 Robert Hudson 405 ATTEST: Chairman 406 407 408 409 410 ________________________________ 411 Holly Blake 412 Commission Secretary 413 Planning and Zoning Commission Meeting Minutes –October 4, 2012 Page 9 of 9