Item 3 - Minutes
REGULAR PLANNING AND ZONING COMMISSION MEETING OCTOBER 4, 2012
1
2
LOCATION:
3
1400 Main Street, Southlake, Texas
4
Work Session - Executive Conference Room, Suite 268 of Town Hall
5
or City Council Chambers of Town Hall
6
Regular Session - City Council Chambers of Town Hall
7
COMMISSIONERS PRESENT:
Chairman Hudson, Vice-Chair Parrish, Michael Forman,
8
Laird Fairchild, Michael Springer, Kate Smith and Randy Williamson
9
10
STAFF PRESENT:
Deputy Director, Dennis Killough; Planner I, Matt Jones; Deputy
11
Civil Engineer, Cheryl Taylor; Civil Engineer, Steve Anderson; Civil Engineer, Alex
12
Ayala; and Commission Secretary, Holly Blake.
13
14
WORK SESSION:
15
16
Item No. 1 – Call to Order:
Chairman Hudson called the work session to order at 6:03
17
p.m.
18
19
Item No. 2 – Boards and Commission Manual Presentation
:
20
21
Item No. 3 – Recap of City Council’s action and discussion on Planning & Zoning
22
recommended cases
:
23
24
Item No. 4 –Discussion of all Items of Tonight’s Meeting Agenda:
25
26
Item No. 5 – Work Session Adjourned:
Chairman Hudson adjourned the work session at
27
6:45 p.m.
28
29
Regular Session:
30
31
Agenda Item No. 1 – Call to Order:
Chairman Hudson called the regular meeting to order
32
at 6:47 p.m.
33
34
Agenda Item No. 3– Approval of Minutes
for the Planning and Zoning Commission
35
meeting held on September 20, 2012.
36
37
Made a motion to approve
the minutes dated September 20, 2012 as presented.
38
39
Motion:
Parrish
40
Second:
Springer
41
Ayes:
Forman, Parrish, Springer, Smith and Hudson
42
Nays:
None
43
Abstain:
Fairchild and Williamson
44
Approved: 5-0-2
45
46
Agenda Item No. 4 – Administrative Comments
: Staff had no comments.
47
Planning and Zoning Commission Meeting Minutes – October 4, 2012
Page 1 of 9
48
CONSENT AGENDA:
49
50
Agenda Item No. 5 – ZA12-030, Zoning Change and Site Plan for Marshall Creek
51
Ranch
on property described as Tract 7A, R. D. Price Survey, Abstract No. 992A, City
52
of Southlake, Denton County, Texas, and located at 4401 T. W. King Rd., Southlake,
53
Texas. Current Zoning: AG – Agricultural District. Requested Zoning: S-P-2 Generalized
54
Site Plan Zoning District. SPIN Neighborhood # 1.
55
The applicant is requesting to Table ZA12-030 to the November 8, 2012 Regular
56
Planning and Zoning Commission Meeting.
57
58
Made a motion to Table ZA12-030
per the applicant’s request to the November 8,
59
2012 Regular Planning and Zoning Commission Meeting.
60
61
Motion:
Parrish
62
Second:
Springer
63
Ayes:
Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson
64
Nays:
None
65
Abstain:
None
66
Approved: 7-0
67
68
69
Agenda Item No. 7 - ZA12-070, Revised Site Plan for The Hills Church
on property
70
described as Lot 1R1, Brock Addition, City of Southlake, Tarrant County, Texas; and
71
located at 2417 and 2501 W. Southlake Boulevard, Southlake, Texas. Current Zoning is
72
“CS” Community Service District. SPIN #11.
73
ZA12-070, was Tabled on September 20, 2012. The applicant is now requesting to
74
withdraw this item. A formal letter has been received regarding this request.
75
76
Made a motion to withdraw ZA12-070
per the request of the applicant.
77
78
Motion:
Parrish
79
Second:
Springer
80
Ayes:
Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson
81
Nays:
None
82
Abstain:
None
83
Approved: 7-0
84
85
REGULAR AGENDA:
86
87
Agenda Item No. 6– ZA12-060, Plat Showing for Lots 35 and 36, F. Throop No.
88
1511 Addition
, being described as Tracts 3A01J4, 3A01J3 and 3A01J, Francis Throop
89
Survey, Abstract No. 1511, Tarrant County, Southlake, Texas, located at 1287
90
Sunshine Lane, 1700 and 1750 E. Highland Street, Southlake, Texas. SPIN
91
Neighborhood # 4.
92
93
Matt Jones presented ZA12-060.
94
95
Planning and Zoning Commission Meeting Minutes –October 4, 2012
Page 2 of 9
John Atwood, 1101 Bear Creek Parkway, Keller came forward.
96
97
Chairman Hudson asked what the owner plans to do with the property.
98
99
Mr. Atwood stated that the owner would like to build an estate home on 3 acres and sell
100
off the remaining amount.
101
102
Chairman Hudson referenced the letter by Mr. Atwood stating that the sidewalk will be
103
escrowed until the sidewalk can be built at a future date.
104
105
Mr. Atwood stated that the sidewalk would be built during the construction of the house.
106
107
Commissioner Springer asked about the construction of the home and the fencing.
108
109
Mr. Atwood stated that there are plans for an wrought iron fence around the property
110
with stone columns.
111
112
Chairman Hudson opened and closed the public hearing.
113
114
Made a motion to approve ZA12-060 but deny the request for the variance. The
115
sidewalk will be built during the construction of the house. Approval is subject to
116
Plat Review Summary No. 3, dated September 27, 2012 and Staff Report dated
117
September 27, 2012.
118
119
Motion:
Parrish
120
Second:
Smith
121
Ayes:
Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson
122
Nays:
None
123
Abstain:
None
124
Approved: 7-0
125
126
Agenda Item No. 8 - ZA12-069, Site Plan for Carillon Amenity Center
on property
127
described as a portion of Tracts 2 and 3A01, Larkin H Chivers Survey; Abstract No.
128
300, City of Southlake, Tarrant County, Texas located at 1700 and 1800 N. Carroll Ave.,
129
Southlake, Texas. Current Zoning: ECZ – Employment Center Zoning District. SPIN
130
Neighborhood # 3.
131
132
Matt Jones presented ZA12-069.
133
134
The applicant was not present. Chairman Hudson suggested that this item be moved
135
down to give the applicant time to become present.
136
137
The applicant requested to table this item until the October 18, 2012, Regular Planning
138
and Zoning Commission meeting.
139
140
Made a motion to Table ZA12-069,per the applicant’s request to October 18, 2012,
141
Regular Planning and Zoning Commission meeting.
142
143
Planning and Zoning Commission Meeting Minutes –October 4, 2012
Page 3 of 9
Motion:
Parrish
144
Second:
Williamson
145
Ayes:
Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson
146
Nays:
None
147
Abstain:
None
148
Approved: 7-0
149
150
Agenda Item No. 9 - ZA12-075, Zoning Change and Site Plan for Clearview
151
Eyecare and Laser Center on property described as Lot B, Block B, Briarwood
152
Estates,
City of Southlake, Tarrant County, Texas, located at 1980 E. SH 114,
153
Southlake, Tarrant County, Texas. Current Zoning: S-P-1- Detailed Site Plan District.
154
Proposed Zoning: S-P-1- Detailed Site Plan District. SPIN Neighborhood #4.
155
156
Matt Jones presented ZA12-075.
157
158
Skip Blake with Blake Architects at 1202 S White Chapel Blvd. came forward. Mr. Blake
159
explained that this is an addition and enclosure to an existing building.
160
161
Commissioner Parrish asked Mr. Blake if he still meets the parking requirements even
162
after losing 2 covered parking.
163
164
Mr. Blake stated yes.
165
166
Commissioner Forman asked if the building was sprinkled.
167
168
Mr. Blake stated yes.
169
170
Chairman Hudson opened and closed the public hearing.
171
172
Made a motion to approve ZA12-075, subject to Site Plan Review Summary No. 2,
173
dated September 26, 2012 and Staff Report dated, September 28, 2012.
174
175
Motion:
Parrish
176
Second:
Williamson
177
Ayes:
Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson
178
Nays:
None
179
Abstain:
None
180
Approved: 7-0
181
182
Agenda Item No. 10 - ZA12-076, Site Plan for N3 Real Estate
on property described
183
as Lot 2A, Block 3, Diamond Circle Estate Addition, an addition to the City of Southlake,
184
Tarrant County, Texas located at 620 E. Southlake Blvd., Southlake, Texas. Current
185
Zoning: C2 – Local Retail Commercial District. SPIN Neighborhood # 7.
186
187
Matt Jones presented ZA12-076.
188
189
Skip Blake with Blake Architects at 1202 S White Chapel Blvd. came forward. Mr. Blake
190
described the addition and revision to the existing building and site plan.
191
Planning and Zoning Commission Meeting Minutes –October 4, 2012
Page 4 of 9
192
Chairman Hudson opened and closed the public hearing.
193
194
Made a motion to approve ZA12-076, noting the applicant has withdrawn the
195
covered parking and subject to Site Plan Review Summary No. 2, dated
196
September 26, 2012 and Staff Report, dated September 28, 2012.
197
198
Motion:
Parrish
199
Second:
Springer
200
Ayes:
Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson
201
Nays:
None
202
Abstain:
None
203
Approved: 7-0
204
205
Agenda Item No. 11 - CP12-005, Land Use Plan Amendment from Low Density
206
Residential to Medium Density Residential
on property described as James L.
207
Chivers, Survey, Tracts 2D01 and 2D01A, Abstract No. 348, City of Southlake, Tarrant
208
County, Texas, located at 930 E. Dove Rd., Southlake, Tarrant County, Texas Current
209
Zoning: SF-1A- Single Family Residential Zoning District. Proposed Zoning: R-PUD –
210
Residential Planned Unit Development. SPIN Neighborhood #2.
211
212
Matt Jones presented CP12-005 and ZA12-083 together.
213
214
Kauss Maykus, President of Hat Creek Development at 101 Clariden Ranch Road,
215
Southlake came forward. Mr. Maykus presented Oak Bend Development showing future
216
concept plans and landscape for the residential development.
217
218
Commissioner Fairchild asked if Mr. Maykus has communicated with any of the
219
neighbors to the north.
220
221
Mr. Maykus stated no. Invitations were sent to them to attend SPIN, but they did not
222
show up.
223
224
Commissioner Fairchild asked what the distance was from the western property line and
225
the street on northern half.
226
227
Mr. Maykus stated that there will be 9.5 feet of right-of-way behind the curb and 25 feet
228
of landscape area.
229
230
Commissioner Parrish asked about the large empty lot to the east of the development.
231
232
Mr. Maykus stated it is owned by 2 separate owners. The open space will remain.
233
234
Commissioner Fairchild asked about an entry feature.
235
236
Mr. Maykus stated that there will be a subdivision sign, but it will not be enclosed and
237
there will not be a large monument sign. Mr. Maykus would like to keep it simple.
238
239
Planning and Zoning Commission Meeting Minutes –October 4, 2012
Page 5 of 9
Commissioner Fairchild also asked if the common areas will be sprinkled.
240
241
Mr. Maykus stated yes.
242
243
Commissioner Springer asked about the west side and the fencing.
244
245
Mr. Maykus stated that he would continue the existing cedar fence that is there. Mr.
246
Maykus added that he is currently communicating with the neighbors to the west
247
regarding fencing. The fences will be maintained by the HOA.
248
249
Commissioner Williamson asked about the sidewalk and/or trail and adding a possible
250
crosswalk for pedestrians.
251
252
Mr. Maykus stated that signage will be posted to illustrate “children at play”.
253
254
Commissioner Smith asked about the grade of the lot.
255
256
Mr. Maykus stated that there is some grade but nothing steep.
257
258
Commissioner Fairchild asked about 2.5 acres of open space to spread over 12
259
homeowners.
260
261
Mr. Maykus stated that the homeowners will take on that cost with HOA dues.
262
263
Commissioner Fairchild asked about street lighting and will that cause a problem with
264
the neighbors.
265
266
Mr. Maykus stated that they will be strategically placed.
267
268
Steve Anderson added that the lights are placed 300 to 500 feet apart.
269
270
Commissioner Springer added that the lighting ordinance will be in place as well.
271
272
Chairman Hudson is concerned about the density and asked about reducing the lots to
273
10 buildable lots instead of 12 increasing the lot size. Will there be a significant
274
difference in HOA dues.
275
276
Mr. Maykus stated that it would be a significant difference and the 12 lots are the most
277
economical.
278
279
Commissioner Springer asked about the average square footage will be.
280
281
Mr. Maykus stated 4,000 square feet with 3 car garage and outdoor kitchen and patio.
282
283
Commissioner Parrish asked about the price point for these houses.
284
285
Mr. Maykus stated they would start out at $700,000.
286
287
Planning and Zoning Commission Meeting Minutes –October 4, 2012
Page 6 of 9
Chairman Hudson opened and closed the public hearing.
288
289
Commissioner Parrish likes all the open space.
290
291
Commissioner Smith would prefer a better density, but agrees with Commissioner
292
Parrish that this is the best use and layout for this piece of property.
293
294
Chairman Hudson agrees.
295
296
Made a motion to approve CP12-005, subject to the Staff Report dated, September
297
28, 2012.
298
299
Motion:
Parrish
300
Second:
Smith
301
Ayes:
Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson
302
Nays:
None
303
Abstain:
None
304
Approved: 7-0
305
306
Agenda Item No. 12 - ZA12-083, Zoning Change and Development Plan for Oak
307
Bend
on property described as James L. Chivers, Survey, Tracts 2D01 and 2D01A,
308
Abstract No. 348, City of Southlake, Tarrant County, Texas, located at 930 E. Dove Rd.,
309
Southlake, Tarrant County, Texas. Current Zoning: SF-1A- Single Family Residential
310
Zoning District. Proposed Zoning: R-PUD – Residential Planned Unit
311
Development. SPIN Neighborhood #2.
312
313
Curtis Young with Sage Group, Inc. at 1130 N Carroll Ave., Southlake came forward.
314
Mr. Young wants to make sure the variance regarding the curb is included.
315
316
Dennis Killough stated it will be included with the motion and on a RPUD a lesser radius
317
can be approved.
318
319
Steve Anderson added that the center line radius has not been labeled.
320
321
Chairman Hudson asked Mr. Young to elaborate for the record.
322
323
Mr. Young stated that at the entry they would like to line up with the large tree that they
324
are trying to save and the radius is less than 200 feet.
325
326
Commissioner Parrish wanted Staff to clarify that the radius is good for emergency
327
vehicles.
328
329
Dennis Killough stated that is does meet the fire access standards for emergency
330
vehicles.
331
332
Made a motion to approve ZA12-083, subject to the Site Plan Review Summary
333
No. 2, dated August 26, 2012 and Staff Report dated, September 28, 2012 and
334
subject to proper signage for the roads per city engineer standards and the
335
Planning and Zoning Commission Meeting Minutes –October 4, 2012
Page 7 of 9
radius of the street has been discussed and the applicant’s willingness to work
336
with the City to make any mitigation that may be required.
337
338
Motion:
Parrish
339
Second:
Smith
340
Ayes:
Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson
341
Nays:
None
342
Abstain:
None
343
Approved: 7-0
344
345
Agenda Item No. 13 - ZA12-084, Specific Use Permit for telecommunication tower
,
346
antennas and ancillary buildings
on property described as Lot 1, Block A, Oien
347
Addition, Southlake, Tarrant County, Texas, located at 3700 N. White Chapel
348
Boulevard, Southlake, TX. SPIN Neighborhood # 1.
349
350
Matt Jones presented ZA12-084.
351
352
Bill Bauman representing Metro PCS at 2300 Springmere Dr., Arlington. Mr. Bauman
353
stated that the network is currently going through and installing back-up generators due
354
to natural disasters. They have found a need for this on a federal level. The currently
355
battery does not carry the load that is needed when disaster strikes.
356
357
Commissioner Springer asked about the fuel type.
358
359
Mr. Bauman stated it was diesel and is contained inside the unit.
360
361
Commissioner Springer asked if there were any other generators on site.
362
363
Mr. Bauman stated that yes there are but each carrier is responsible for its own. No
364
sharing.
365
366
Commissioner Williamson asked if they start up automatically when needed.
367
368
Mr. Bauman stated that they are generally run by a switch in a remote site.
369
370
Chairman Hudson asked if it was set up that monitors the batteries.
371
372
Mr. Bauman stated yes.
373
374
Commissioner Springer asked if there was only one utility with separate meters. If that
375
is the case, when one goes down they all go down, which could cause a noise problem
376
with all generators running at once?
377
378
Mr. Bauman stated yes and that he will have noise levels available when they go to
379
council.
380
381
Chairman Hudson opened and closed the public hearing.
382
383
Planning and Zoning Commission Meeting Minutes –October 4, 2012
Page 8 of 9
Commissioner Springer asked about landscaping and irrigation and asked if someone
384
patrols the area to keep an eye on the landscape and irrigation system.
385
386
Mr. Herman of American Tower, 6303 Meadowedge Rd., Arlington came forward. Mr.
387
Herman stated yes.
388
389
Made a motion to approve ZA12-084, subject to Review Summary No. 2, dated
390
September 27, 2012 and Staff Report dated, September 27, 2012.
391
392
Motion:
Parrish
393
Second:
Smith
394
Ayes:
Forman, Fairchild, Parrish, Springer, Smith, Williamson and Hudson
395
Nays:
None
396
Abstain:
None
397
Approved: 7-0
398
399
Agenda Item No. 14-Adjourn Meeting.
Meeting adjourned at 8:11 p.m.
400
401
402
403
______________________________
404
Robert Hudson
405
ATTEST: Chairman
406
407
408
409
410
________________________________
411
Holly Blake
412
Commission Secretary
413
Planning and Zoning Commission Meeting Minutes –October 4, 2012
Page 9 of 9