2018-06-26 SLAC PacketCITY OF
SOUTHLAKE
MEMORANDUM
June 21, 2018
TO: Southlake Arts Council
FROM: Cassie Tucker, Assistant to the Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting
— Tuesday, June 26, 2018
If you are not able to attend this meeting, please notify staff at 817.748.8184 or
Icarpenter(a)_ci.southlake. tx. us.
REGULAR AGENDA:
1
2
91
0
5
0
Agenda Item No. 1. Call To Order
Agenda Item No. 2 Public Forum
This is the public's opportunity to address the Arts Council about non -agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item
brought up at this time.
Agenda Item No. 3. Consider
A. Approval of the minutes from the Mav 22, 2018 Southlake Arts Council
meeting — Please make any corrections to the minutes part of the motion for
consideration.
Agenda Item No. 4. Discussion
A. September 2018 Art Gallery Event — This is the Arts Council's opportunity to
continue planning the upcoming September 23, 2018 (5:00-6:30pm) art
gallery event. (No Packet Documents)
B. Public Arts Master Plan Recommendations — Southlake Arts Council will
review recommendations to the 2035 Public Arts Master Plan in light of the
discussion about the Carillon/Library project at the joint City Council and
boards and commissions meeting held June 4, 2018. (No Packet Documents)
Agenda Item No. 5 Adjournment
For Your Information — Attendance Report — A copy of the Southlake Arts Council
attendance report is included in your packet.
We appreciate your commitment and service to the City.
Cassie Tucker, Assistant to the Director
ctucker(a-_)ci.south lake.tx.us; (817) 748-8036
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL
Tuesday, June 26, 2018
Location: Southlake Town Hall
3rd Floor Room TH3D
1400 Main Street
Southlake, Texas
Time: 6:00 p.m.
Regular Agenda:
Call to Order
2. Public Forum
(This is the Public's opportunity to address Southlake Arts Council about non -agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.)
3. Consider
A. Approval of the minutes from the May 22, 2018 Southlake Arts Council meeting
4. Discussion
A. September 2018 Art Gallery Event
B. Public Arts Master Plan
5. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street,
Southlake, Texas, on Friday, June 22, 2018 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government
Code.
�2 �rILL�
Carol Ann Borges, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in
advance at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAK,E
SOUTHLAKE ARTS COUNCIL MEETING, MAY 22, 2018
LOCATION: Southlake Town Hall
3Id Floor Room 3A
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook; and Southlake Arts Council members Heather
Engelhardt, Tamara McMillan
Alternate #1 Simon Rurka resigned effective May 22, 2018 from the Arts Council.
SOUTHLAKE ARTS COUNCIL ABSENT: Tran and Messing
STAFF PRESENT: Assistant to the Director and board liaison Cassie Tucker
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chairman Leslie Bartlett called the meeting to order at
6:04 p.m.
2. PUBLIC FORUM
Chair Leslie Bartlett opened the Public Forum at 6:04 p.m. There being no one
wishing to address the Arts Council, Chair Bartlett closed the Public Forum.
3. CONSIDER AGENDA
3A. APPROVAL OF THE MINUTES FROM THE APRIL 23, 2018 SOUTHLAKE
ARTS COUNCIL MEETING
/_1»:1917/ 4 17
A motion was made to approve the minutes of the April 23, 2018 Southlake Arts
Council meeting with a correction.
Motion:
Cook
Second:
Murray
Ayes:
Bartlett, Cook, Engelhardt, McMillan, Murray
Nays:
None
Abstain:
None
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A - 1
Minutes of the May 22, 2018 Southlake Arts Council Meeting
Page 2 of 3
Vote: 5-0
4. CONSIDER
4A. RECOMMENDATION ON FINAL CONCEPT FOR PUBLIC ART FOR THE
WHITE CHAPEL BOULEVARD AND HIGHLAND STREET ROUNDABOUT
Assistant to the Director and board liaison Cassie Tucker presented Call to
Artists finalists' Seth Vandable's modified concept of the "Prairie Winds"
sculpture proposed for the White Chapel Boulevard and Highland Street
roundabout.
Southlake Arts Council reviewed the revised concept and agreed to recommend
the concept to City Council.
APPROVED
A motion was made to recommend to City Council artist Seth Vandable's revised
concept plan for "Prairie Winds" for the roundabout at White Chapel Boulevard
and Highland Street.
Motion:
Cook
Second:
Murray
Ayes:
Bartlett, Cook, Engelhardt, McMillan, Murray
Nays:
None
Abstain:
None
Vote:
5-0
4B. CONSIDER CANCELLATION OF THE JULY SOUTHLAKE ARTS COUNCIL
MEETING
Assistant to the Director and board liaison Cassie Tucker presented Item 4B for
discussion.
Southlake Arts Council agreed to cancel the regular July 24, 2018 meeting.
/_1» Z190 411
A motion was made to cancel the July Southlake Arts Council meeting.
Motion:
McMillan
Second:
Murray
Ayes:
Bartlett, Cook, Engelhardt, McMillan, Murray
Nays:
None
Abstain:
None
Vote:
5-0
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A-2
Minutes of the May 22, 2018 Southlake Arts Council Meeting
Page 3 of 3
5. DISCUSSION
5A. APEX EVENTS UPDATE
Arts Council member and APEX representative Jesika Cook provided an update
of upcoming events and APEX activities in Terri Messing's absence.
The discussion included the Carillon/Library project recommendation recently
approved by the Planning & Zoning Commission; APEX Presents Series; plans
for film events and upcoming performances; and budget considerations. The
Council desired to move forward with a partnership with Grapevine Art Project
(GAP) and agreed to Chamber ensemble for entertainment at the September Art
Gallery event. Art submittals for the September exhibit to be juried at the August
Arts Council meeting.
5113. STAFF PROJECTS UPDATE
Assistant to the Director and board liaison Cassie Tucker invited Arts Council to a
Joint City Council and boards and commission meeting to be held June 4, 2018
at The Marq Southlake to discuss the Carillon/Library project.
Southlake Arts Council may review recommendations to the Public Arts Master
Plan at the June meeting for changes or modifications to the recommendations.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:23 p.m.
Motion:
Cook
Second:
Murray
Ayes:
Bartlett, Cook, Engelhardt, McMillan, Murray
Nays:
None
Abstain:
None
Vote:
5-0
Leslie Bartlett, Chair
Attest:
Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A-3
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting
Town Hall — 3rd Floor, Room TH3A
Monday, April 23, 2018 @ 6:00pm
Leslie Bartlett, Chair, Place 1
Mimi Tran, Place 2
Jesika Cook, Secretary, Place 3
Terri Messing, Place 4
Heather Engelhardt, Place 5
1 Miriam Murray, Vice Chair, Place 5
-NI Cassie Tucker (staff liaison)
Chris Tribble
Guests:
Southlake Arts Council Attendance Report
Place
Name
Leslie Bartlett
1/23/18
2/27/18
3/6/18
3/27/18
4/23/18
5/22/18
6/26/18
7/24/18
8/28118
9/25/18
10/23/18
11/27/18
12/25/18
Individual
Attendance Rate
Hrs To
Date
Jesika Cook
Terri Messing
dt
0oTamaraSimon
Rurka
Meetin.Attendance
.-.
Total Hrs Per Month
Alternate #1 Simon Rurka resigned effective May 22, 2018
Average Monthly
Attendance Rate
1 2018 1 82% 1
V/
In attendance
x
Not in attendance, no substitute
Y
Substitute in attendance
•
Vacant position
_
Meeting Canceled
Meeting Canceled due to no quorum
Change in Representative
Packet Insert - Attendance Report