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Item 4B Memo Item 4B Page 1 of 3 M E M O R A N D U M (June 19, 2018) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Ratify expenditures with Davidson Reconstruction, Inc. for various projects in City Facilities in FY2018 in an amount of $64,570 and authorize additional expenditures in the amount of the budget authority of $210,000 Action Requested: Ratify expenditures with Davidson Reconstruction, Inc. for various projects in City Facilities in FY2018 in an amount of $64,570 and authorize additional expenditures in the amount of the budget authority of $210,000. Background Information: The City requires the assistance of a construction firm to complete Facilities projects as needed. These projects are necessary to maintain City buildings and renovate work spaces. Typical projects include painting and remodeling of public spaces, construction of offices, repairs to the buildings and roofing systems, and striping of public parking spaces. In FY 2018 to date, the City has utilized the services of Davidson Reconstruction, Inc. (DRI) to complete several maintenance projects in City facilities. These are listed in the table in the Financial section of this Memo for your review. Several projects were unforeseen, but were required to make repairs to DPS HQ and the DPS North Gun Range in order to repair and prevent further water damage. These unforeseen repairs caused the City to exceed the allowable $50,000 threshold by $14,570 requiring City Council authorization. Therefore, staff requests that City Council ratify these expenditures. Facilities staff has developed an internal tracking process for purchase orders and p-card purchases to ensure this does not occur again. In addition to these projects, the City has recently identified the need to complete several additional maintenance projects this fiscal year. These projects include the replacement of the shingle roof on the Department of Public Safety West Facility (DPS West) and painting of the exterior soffit; and painting of the Library in Town Hall. Item 4B Page 2 of 3 The DPS West Facility located at 2100 West Southlake Boulevard is 21,573 sq. ft. in size and was built in 2000. The facility’s shingle roof is original to the building and is eighteen (18) years old. The shingle roof is showing evidence of hail damage, and wear and tear. The shingle roof is currently in need of replacement in order to maintain its integrity and prevent possible leaks from damaging the recently remodeled facility. The City of Southlake filed an insurance claim with the Texas Municipal League (TML) for existing damage to the shingle roof. On April 20, 2018, TML insurance paid the City $20,331.47 towards the replacement of the roof via claim #PR75931. Financial Considerations: The City's bidding process for this contract award is met through a government purchasing agreement through The Interlocal Purchasing System TIPS/TAPS Contract #170201. TIPS is a purchasing cooperative of the Texas Region 8 Education Service Center (ESC). All TIPS contracts are awarded by the ESC 8 seven- member Board of Directors, and each TIPS vendor has met strict Competitive Bidding Process guidelines established by the ESC 8 administration and the TIPS legal team. The Crime Control Prevention District Board (CCPD) recommended the replacement of the DPS West Facility roof at their May 29, 2018 meeting and funding is available in CCPD account #203399- 598805-C0001 in the amount of $177,550. The balance for this project will be funded from the FY 2018 Facility Maintenance account 00111610-570201. Facility Maintenance Project Cost Status DPS HQ Expansion Tank R&R $800 Completed DPS North and Pump Stations Parking & Handicap Parking Re-striping $6,546 Completed Pearson Pump Station Restoration $32,384 Completed DPS HQ Exterior Parking Re-striping $4,840 Completed DPS HQ Records Room Divider Wall $3,500 Completed DPSN Gun Range Door Repairs $3,200 Completed DPS HQ Properties Room Carpet $1,700 Completed DPS HQ Shower Tile Repairs due to Water Leak $7,500 Completed DPS HQ Parking Garage Sump Pump Installation to Resolve Water Issues $4,100 Completed Total $64,570 DPS West Roof & Decking Replacement $182,000 Pending DPS West Exterior Soffit Painting $10,000 Pending Town Hall Library Painting $18,000 Pending Total $210,000 Item 4B Page 3 of 3 Strategic Link: The award of this contract links to the City’s strategy map relative to the focus areas of Infrastructure. The specific corporate objectives that are met by this contract are F2 invest to provide and maintain high quality public assets. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The City Council may approve or deny these expenditures. Supporting Documents: Attachment A: DRI Construction Proposal for the Library Painting Attachment B: DRI Construction Proposal for the DPS West Roof Attachment C: DRI Construction Proposal for the DPS West Soffit Painting Staff Recommendation: Ratify expenditures with Davidson Reconstruction, Inc. for various projects in City Facilities in FY2018 in an amount of $64,570 and authorize additional expenditures in the amount of the budget authority of $210,000. Staff Contact: Rob Cohen, Director of Public Works Cristina McMurray, M.P.A, C.P.M, Deputy Director of Public Works D鯉蟻9N DAVIDSON RECONSTRUCTION INCORPORATED 確旗の億)餌・櫨鋤o(議・龍峨OY寄ぬ熱惣撥 Client: Southlake Town Hall Library Property: ]400MainSt Southlake, TX 76092 Operator:　DAVIDSON Estimator:　Derek Davidson Business:　621 SilverCreekRd Azle, TX 76020 TypeofEstimate:　Other Date Entered:　4/1 6/20 1 8 Date Est. Completed:　4/16/2018 Date Assigned: 4/16/2018 Date Job Completed: Price List:　TXDF8X MAR18 Labor E節ciency:　Restoration/Service/Remodel Estimate:　SL LIBRARY PAINT This estimate is based on TIPS / TAPS contract # 170201 Business: (817)477-7233 E-mail: derekdavidson77@gmail. COm D蝕蟻9N DAVIDSON RECONSTRUCTION INCORPORATED 確定繭・閲・京餓o▼壷∞ §理想7こ照青 SL LIBRARY PÅINT Main Level Library 138 DESCRIPTION Height: 8’9” QTY 1. Paint the walls 2. Mask and pl.eP forpaint - PaPer and tape (per LF) 3. Seal & paint base shoe or quarter round Around Column Base. 4. Mask or cover per square foot 5・ Paint French door slab only - (Per Side) 6. Mask French door lites (Per Side ofslab) 7. Paint door slab only - (pe「side) 8. Paint doortrim &jamb (per side) - 4 windows at lobby 9. Remove TV Brackets - Wall mounted lO. Install TV Brackets - Wa11 mounted l l. Window blind - horizontal or vertical - Detach & reset 12. On-Site Evaluation and/or Supervisor/Admin - Per hour 13. Contents - mOVe Out then reset - Extra large room 14. General clean - uP 5,714.07 SF l,306.07 LF 48.00 LF 653.04 SF 4.00 EA 2.00 EA 16.00 EA 24.00 EA 3.00 EA 3.00 EA 20.00 EA 40.00 ⅡR l.00 EA 8.00 HR Office 145　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　Height: 8- 9一一 DESCRIPTION QTY 15. Paint the walls 16. Mask and prep forpaint- PaPer and tape (per LF) 17. Contents - mOVe Out then reset 18. Mask or cover per square foot 430.21 SF 98.33 LF l.00 EA 49.17 SF Study Room 147　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　Height: 8- 9一一 D田SCRIPT賞ON QTY 19. Paint the walls 20. Mask and prep for paint - PaPer and tape (per LF) 21. Contents - mOVe Out then reset 22. Mask or cover per square foot 23. Paint chairrai1 24. Mask and prep for paint- taPe Only (Per LF) Includes: Masking tape and labor for chair rail. 317.96 SF 72.68 LF l.00 EA 36.34 SF 36.34 LF 36.34 LF SL LIBRARY PA萱NT 6/13/2018　　　　　Page: 2 攫蓮華蟄聖些N RECONSTRUCTION INCORPORATED鶉惣撼 Study Room 148 DESCRIPTION 25. Paint the wa=s 26. Mask and prep for paint - PaPer and tape (Per LF) 27. Contents - mOVe Out then reset 28. Mask or cover per square foot 29. Paint chair rai1 30. Mask and prep forpaint - tape Only (per LF) Includes: Masking tape and labor for chair rail. Height: 8' 9一一 QTY 317.92 SF 72.67 LF l.00 EA 36.33 SF 36.33 LF 36.33 LF Y.A. Area 149 DESCR暮PTION Height: 8- 9一一 QTY 3l. Paint the wa!ls 32. Mask and prep for paint - PaPer and tape (per LF) 33. Contents - mOVe Out then reset 34. Mask or cover per square foot 35. Paint chair rai1 36. Mask and prep forpaint - taPe Only (Per LF) Includes: Masking tape and labor for chair rail. 556.51 SF 127.20 LF 重.00 EA 63.60 SF 63.60 LF 63.60 LF Mens Toi重et 131 DESCRIPTION Height: 8' 9一一 QTY 37. Paint the walls 38. Mask and prep forpaint - PaPer and tape (per LF)115.21 SF 52.67 LF Womens Toilet 132 DESCRI PTION Height: 8- 9一一 QTY 39. Paint the walls 40. Mask and prep forpaint - PaPer and tape (per LF)　　　　　　　　　　　　　　　　　　　　53.00 LF 115.94 SF Grand Total SL LIBRARY PAINT $17,670.74 Derek Davidson 6/13/2018　　　　　Page: 3 攫翳蟄P±里SON RECONSTRUCTION INCORPORATED熱惣撥 Grand Total Areas: 7,798.95　SF Wa=s 萱O,273.87　SF Fl○○「 O.00 SF Long Wa= 10,273.87　Fl○○r A「ea 5,393,38　Exterior Wa11 Area O.00　Surface Area O.00 Total Ridge Length SL LIBRARY PAINT 10,273.85　SFCeiling l,141・54　SYFIooring O.00　SF ShortWal1 10,245.85　Total Area 553.1 7　Exterior Perimeter of Walls O.00 Number ofSquares O.00 Total Hip Length 18,072.80　SFWalls andCeiling 891.31 LFFIoorPerimeter 891.31 LF Ceil. Perimeter 8,764.69 Interior Wall Area 0.00　Total Perimeter Length 6/13/2018　　　　Page: 4 哩! CON ST RU CTION DRI CONSTRUCTION Client:　Southlake DPS West RoofShingles Property: 2100 W Sou血1ake BIvd Southlake, TX 76092 Operator‥　DEREKDAV Estimator:　Derek Davidson TypeofEstimate:　O血er Date Entered:　4/1 7/201 8 Date Assigned: 4/17/2018 Date Est. Completed:　4/18/2018　　　　　　　Date Job Completed: Price List:　TXDF8X MAR18 Labor E飾ciency:　Restoration/Service/Remodel Estimate:　SL DPS WEST ROOF This estimate is based on TIPS / TAPS contract # 170201 Business: (817) 733-0730 E置mail: derekdavidson77@gmail. COm DR量 CoNSTRUCT暮ON DRI CONSTRUCTION SL DPS WEST ROOF Roof DE S CRIPTION QTY 1. Remove Laminated - COmP. Shingle r屯. - W/out felt 2・ Laminated - COmP" Shingle r屯. - W/out felt 3. Roofing felt - Synthetic underlayment 4" R&R Ridge cap - COmPOSition shingles 5. R&R Valley meta1 6. Step flashing 7. R&R Flashing, 14'一wide 8. R&R Sheathing - OSB - 1/2一一 Decking replacement wi11 be an additional $3.25 a SF Ifall decking is to be replaced, it will cost $96,200.00 257.33 SQ 296・00 SQ 296.00 SQ l,442.00 LF 738.00 LF 135.00 LF 52.00 LF O.00 SF Grand Total SL DPS WEST ROOF $85,775.78 Derek Davidson 6/12/2018　　　　Page‥ 2 D鯉撼9N DAViDSON RECONSTRUCTION INCORPORATED 氏e~伽Oれ・京〇〇種譲・ R肌l〇億 817輸477-7233 www.daⅥdso町∝On8(ruのioロ∞皿 Client:　Kurt Ackerman - Sou也1ake DPS West Paint Exterior Property: 2100 West Sou皿ake BLVD Southlake, TX 76092 Operator:　DAVIDSON Estimator:　Derek Davidson TypeofEstimate:　Other Date Entered:　4/1 6/201 8 DateEst. Completed:　4/16/2018 Date Assigned: 4/16/2018 Date Job Completed: Price List:　TXDF8X MAR1 8 Labor E飾ciency:　Restoration/Service/Remodel Estimate:　SL DPS PAINT 2018 This estimate is based on TIPS / TAPS contract # 170201 Home: (817) 748-8102 Bus血ess: (817) 733-0730 E-mail: derekdavidson77@gmail. COm 聖製黙窒N DAVIDSON RECONSTRUCTION INCORPORATEDRぐまくo血〇〇・罵Q調七〇】・最の〇・-′al調熱繁雄 SL DPS PAINT 2018 SL DPS PAINT 2018 DES CRIPTION QTY 1. Manl甫 2" Prime & paint exterior so綿t, CrOWn, freeze board 3. Prime & pamt gutter / downspout or fascia 4. Mask wall - Plastic, PaPer, tape 5. Cau皿ng 6. Finish Caxpentry / Trim - rePlace damaged peice of crown 1.00 EA l,104.00 LF l,304.00 LF l,304.00 LF l,104.00 LF l.00 EA Grand Total SL DPS PAINT 2018 $9,302.00 Derek Davidson 6/12/2018　　　　Page: 2