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Item 4A1 JOINT CITY COUNCIL & BOARDS MEETING MINUTES, JUNE 4, 2018 Page 1 of 2 JOINT MEETING OF THE CITY COUNCIL, LIBRARY BOARD, PARKS BOARD, SOUTHLAKE PARKS DEVELOPMENT CORPORATION, SOUTHLAKE ARTS COUNCIL, PLANNING AND ZONING COMMISSION, COMMUNITY ENHANCEMENT DEVELOPMENT CORPORATION, AND COMMUNITY ENGAGEMENT COMMITTEE AGENDA JUNE 4, 2018 LOCATION: The Marq, 285 Shady Oaks Drive, Southlake, Texas 76092 CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi and John Huffman ABSENT: Councilman Christopher Archer RECUSED: Councilman Chad Patton VARIOUS MEMBERS OF THE BOARDS LISTED WERE IN ATTENDANCE. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Deputy Director of Economic Development Daniel Cortez, Deputy Director of Marketing and Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of Community Services Candice Edmondson, Deputy Director of Community Services Kate Meacham, Assistant to the Director of Community Services Cassie Tucker, Director of Human Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior Director of Planning and Development Services Ken Baker, Deputy Director of Planning and Development Services Dennis Killough, Policy & Strategic Initiative Principal Planner Jerod Potts, Deputy Director of Library Services Cynthia Pfledderer, and City Secretary Carol Borges. 1. CALL TO ORDER The meeting was called to order by Mayor Laura Hill at 6:08pm. 2. MAYOR HILL OPENING REMARKS Mayor Hill welcomed the Council, members of the Boards and staff, and residents. Mayor Hill recognized Mike Foremen for his service to the community on the Planning & JOINT CITY COUNCIL & BOARDS MEETING MINUTES, JUNE 4, 2018 Page 2 of 2 Zoning Commission. Mayor Hill stated Councilman Chad Patton recused himself from the meeting due to his professional associations with the project investment group. 3. CARILLON PARC PROJECT OVERVIEW Senior Director of Planning and Development Services Ken Baker presented Item 3, including zoning, and answered questions. 4. PROPOSED PUBLIC PARK Director of Community Services Chris Tribble presented Item 4 and answered questions regarding public art, which will go through the normal selection and approval process. 5. PROPOSED LIBRARY Assistant City Manager Ben Thatcher provided background information regarding patron surveys, current and future needs, and library study results. Deputy Director of Library Services Cynthia Pfledderer presented design and program concepts on the future of library services. 6. POTENTIAL PUBLIC INVESTMENT Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski presented Item 6 and answered questions. Mayor Hill stated investment would follow the same public/private program as used to establish Town Square. 7. CLOSING REMARKS Mayor Hill thanked staff for their hard work and for the Boards’ willingness to work together, with the development team, to make this next City facility a successful venture. 8. ADJOURNMENT Mayor Hill adjourned the meeting at 7:38pm. MINUTES APPROVED ON THIS, THE 19th DAY OF JUNE, 2018. ______________________________ Laura Hill Mayor ATTEST: ______________________________ Carol Ann Borges, TRMC City Secretary