2018-06-19 CC AgendaCiiv Of
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA JUNE 19, 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Business Spotlight: The Barrow's Firm
4. Southlake Sister Cities Annual Update and Volunteer Recognition
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subiect matter of
this City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek the advice of the city attorney regarding legal issues related
to legislative items.
b. Seek the advice of the city attorney regarding legal issues
associated with regulating residential units for short term vacation
rentals.
c. Seek the advice of the City Attorney regarding a potential boundary
adjustment.
B. Reconvene: Action necessary on items discussed in Executive Session.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 19, 2018
Page 2 of 8
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Stars & Stripes Promotion
2. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the June 4, 2018 Joint Workshop and the June 5,
2018 regular City Council meeting.
B. Ratify expenditures with Davidson Reconstruction, Inc. for various projects
in City Facilities in FY2018 in an amount of $64,570 and authorize
additional expenditures in the amount of the budget authority of $210,000.
C. This item intentionally left blank.
D. Approve a Community Events Participation Agreement with Southlake
Chamber of Commerce for the 2018 Oktoberfest event.
E. Approve final concept and contract with artist Seth Vandable in an amount
not to exceed $90,000 for public art to be installed at the White Chapel
and Highland Street roundabout.
F. This item intentionally left blank.
G. Resolution No. 18-031, a resolution of the City of Southlake, Texas,
approving the terms and conditions of a program to promote economic
development and stimulate business commercial activity in the City and
authorizing the Mayor to execute an amended and restated agreement
with SRH Hospitality Southlake Investments, LLC, a Texas Limited
Liability Corporation, for such purposes.
H. Approve an Advanced Funding Agreement (AFA) with TxDOT for the
replacement of the S. White Chapel Boulevard/Pleasant Run Bridge.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 19, 2018
Page 3 of 8
I. Approve MSP18-0001, Master Sign Plan amendment for Carillon
temporary directional signs generally located at the northeast corner of E.
SH 114 and N. White Chapel Blvd., Southlake, Texas.
J. Approve contract spending with Cubic Creative, Inc. in an amount over
$50,000 but not to exceed $78,500.
K. TABLE Ordinance No. 480-745 (ZA18-0005), 1st Reading, Zoning
Change and Site Plan for Southlake Professional Centre on property
described as Lot 13 and a portion of Lot 3R, Block 6, Southridge Lakes,
Phase C-1, an addition to the City of Southlake, Tarrant County, Texas
and located at 1480 Corporate Circle and 1452 W. Southlake Blvd.,
Southlake, Texas. Current Zoning: "C-3" General Commercial District and
"CS" Community Service District. Proposed Zoning: "S-P-1" Detailed Site
Plan District. SPIN Neighborhood # 6. (The applicant has requested to
table this item to the August 9, 2018 Planning and Zoning Commission
meeting. If approved at that meeting, the first reading will be held at the
August 21, 2018 City Council meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-564d (ZA18-0006), 2nd Reading, Zoning Change and
Development Plan for Carillon Parc on property described as Tracts 1, 1D,
1 E, 1 F, 1 G, 3A, 3A01, 3A03, 3A04, 3A04A, 3A05, and 3A01 B, Larkin H.
Chivers Survey, Abstract No. 300, City of Southlake, Tarrant County,
Texas and located at 1775, 1781 and 1801 N. White Chapel Blvd., 1840
Riviera Ln., 201 E. Kirkwood Blvd., and 100 through 300 E. State HWY
114, generally located east of N. White Chapel Blvd., south of E. Kirkwood
Blvd., west of Riviera Ln., and north of E. State HWY 114. Current Zoning:
"ECZ" Employment Center Zoning District. Proposed Zoning: "ECZ"
Employment Center Zoning District. SPIN Neighborhood #3. PUBLIC
HEARING
B. Ordinance No. 1191, (CP18-001), 2nd reading, adopting the City of
Southlake Land Use Sector Plan (North, Central, West and Southeast), an
element of the Southlake 2035 Comprehensive Plan. PUBLIC HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 19, 2018
Page 4 of 8
C. Ordinance No. 1192, (CP18-0002), 2nd Reading, adopting the City of
Southlake Consolidated Future Land Use Plan, an element of the
Southlake 2035 Comprehensive Plan. PUBLIC HEARING
D. ZA18-0009, Site Plan for ISIS Papyrus America Inc. on property described
as Lot 10, Block A, Southlake Bank Place Addition, an addition to the City
of Southlake, Tarrant County, Southlake, Texas and located at 301 Bank
Street, Southlake, Texas. Current Zoning: "C-3" General Commercial
District. SPIN Neighborhood #8. PUBLIC HEARING
E. Resolution No. 18-021 (ZA18-0010) Specific Use Permit for a Commercial
School, including Trade School at 375 Commerce Street on property
being described as Lot 4, Commerce Business Park Addition, City of
Southlake, Tarrant County, Texas and located at 375 Commerce Street,
Southlake, Texas. Current Zoning: "SP-1" Detailed Site Plan District. SPIN
Neighborhood #8. PUBLIC HEARING
F. Resolution No. 18-029 (ZA18-0017) Specific Use Permit and Site Plan for
Portable Buildings to include covered walkways for Johnson Elementary
School on property described as Lot 13R1, F. Throop No. 1511 Addition,
an addition to the City of Southlake, Tarrant County, Texas and located at
1301 N. Carroll Ave., Southlake, Texas. Current Zoning: "CS" Community
Service District. SPIN Neighborhood # 3. PUBLIC HEARING
G. Resolution No. 18-030 (ZA18-0016), Specific Use Permit and Site Plan for
Portable Buildings to include covered walkways for Carroll Elementary
School on property described as Lot 1, S.H. Thompson No. 1504
Addition, an addition to the City of Southlake, Tarrant County, Texas and
located at 1705 W. Continental Blvd., Southlake, Texas. Current Zoning:
"CS" Community Service District. SPIN Neighborhood #10. PUBLIC
HEARING
H. ZA18-0015, Site Plan for L'Occitane En Provence on property described
as Lot 1, Block 3R1, Southlake Town Square, an addition to the City of
Southlake, Tarrant County, Texas and located at 1428 Civic Place (also
addressed by Tarrant Appraisal District as 1400 Civic Place and the lease
space is addressed as 1428 Civic Place), Southlake, Texas. Current
Zoning: "DT" Downtown District. SPIN Neighborhood # 8. PUBLIC
HEARING
Ordinance No. 1195, Authorizing the issuance of Tax and Waterworks and
Sewer System Revenue Certificates of Obligation, Series 2018. PUBLIC
HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 19, 2018
Page 5 of 8
J. Ordinance No. 1194, 2nd Reading, Appointing the Judge of the Municipal
Court of Record and authorizing the Mayor to execute an agreement with
the Municipal Judge. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-746 (ZA17-082), 1st Reading, Zoning Change and Site
Plan for 807 E. Southlake Blvd. Offices on property described as Tract
3A01, O.W. Knight Survey, Abstract No. 899, City of Southlake, Tarrant
County, Texas and located at 807 E. Southlake Boulevard, Southlake,
Texas. Current Zoning: "AG" Agricultural District. Proposed Zoning: "S-P-
1" Detailed Site Plan District. SPIN Neighborhood #9. (If approved at 1st
reading, the public hearing will be held on August 7, 2018.)
B. Ordinance No. 480-740 (ZA18-006), 1st Reading, Zoning Change and
Concept/Site Plan for Southwest Meadows on property described as Lot
1 R1 R2, Block 1, Sabre Group Campus Addition, an addition to the City of
Southlake, Tarrant County, Texas and located at 1901 W. Kirkwood Blvd.,
Southlake, Texas. Current Zoning: "NR-PUD" Non -Residential Planned
Unit Development District. Proposed Zoning: "S-P-2" Generalized Site
Plan District. SPIN Neighborhood #1. (If approved at 1st Reading, the
public hearing will be held on August 7, 2018.)
C. Ordinance No. 480-747 (ZA18-0003), 1st Reading, Zoning Change and
Site Plan for White Chapel Office Complex on property described as Tract
6C, Thomas M. Hood Survey, Abstract No. 706, City of Southlake, Tarrant
County, Texas and a portion of Lot 3, Block 1, Parkway Office Center
Addition (also described as Lot 3A, Block 1, Parkway Office Center
Addition), an addition to the City of Southlake, Tarrant County, Texas and
located at 1700 N. White Chapel Boulevard and 190 W. State Hwy. 114,
Southlake, Texas. Current Zoning: "C-2" Local Retail Commercial District.
Proposed Zoning: "S-P-1" Detailed Site Plan District. SPIN Neighborhood
#3. (If approved at 1st Reading, the public hearing will be held on August
7, 2018.)
D. Ordinance No. 480-748 (ZA18-0011), 1st Reading, Zoning Change and
Concept Plan for Lots 3R1 and 3R2, M. Mahaffey No. 916 Addition on
property described as Tracts 6, 6A, 7A and 713, M. Mahaffey Survey,
Abstract No. 916A, City of Southlake, Denton County, Texas and Lot 3, M.
Mahaffey No. 916 Addition, an addition to the City of Southlake, Denton
County, Texas and located at 229-275 E. Bob Jones Rd, Southlake,
Texas. Current Zoning: "AG" Agricultural District and "RE-5" Single Family
Residential Estate District. Proposed Zoning: "SF-2" Single Family
Residential District and "RE-5" Single Family Residential Estate District.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 19, 2018
Page 6 of 8
SPIN Neighborhood #1. (If approved at 1st Reading, the public hearing
will be held on August 7, 2018.)
E. Ordinance No. 480-671b (ZA18-0018), 1st Reading, Zoning Change and
Site Plan for Pieter Andries Jeweler on property described as Lot 3-R-1,
Block 1, of the Georgetown Park Addition, City of Southlake, Tarrant
County, Texas, located at 2525 E. Southlake Boulevard, Southlake,
Texas. Current Zoning: "S-P-1" Detailed Site Plan District with "C-2" Local
Retail Commercial District uses. Proposed Zoning: "S-P-1" Detailed Site
Plan District with "C-2" Local Retail Commercial District uses. SPIN
Neighborhood #8. (If approved at 1st reading, the public hearing will be
held on August 7, 2018.)
8. Resolutions:
A. Resolution No. 18-006, Appointing members to various positions on the
Building Board of Appeals, Parks and Recreation Board, Planning and
Zoning Commission, Southlake Parks Development Corporation, and
Zoning Board of Adjustment.
B. Resolution No. 18-008, Appointing members to the Southlake 2035 Health
& Wellness Master Plan Committee.
C. Resolution No. 18-033, Appointing members to the Southlake 2035
Corridor Planning Committee.
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, June 15, 2018, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter_551.
1�Li L�1
Carol Ann Borges, TRMC
City Secretary
If you plan to attend this public meeting and hav
the City Secretary's Office 48 hours in advance a
made to assist you.
ial needs, please advise
accommodations will be
City of Southlake values:
Integrity 4 Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 19, 2018
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-O.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 19, 2018
Page 8 of 8
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d)(e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork