2018-06-12 SAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
June 6, 2018
AGENDA NOTES WITH TIMES
TO: Senior Advisory Commission
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, June 12, 2018 at 1:00 p.m.
Estimated Time 1:00 pm – 1:15 pm
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Public Forum: – This is the public's opportunity to address
the Commission about non-agenda items. During Public Forum, the Commission
will not discuss, consider, or take action on any item presented. The
Commissions' options during this topic are 1) to listen, 2) ask questions and
respond to the presenter only, 3) request staff to loo k into the issue and report
back to the Commission and/or 4) request that the Chair put the item on a future
agenda for the Commission to discuss or consider.
Estimated Time 1:15 pm – 1:45 pm
3. Agenda Item No. 3. Reports:
A. Metroport Meals On Wheels – MMOW Executive Director Mary King will
present a quarterly report to the Commission. A copy of the April MMOW
report, as well as a cumulative report, is included in your packet.
B. Call A Ride Southlake – A copy of the April CARS cumulative report is
included in your packet.
C. City Manager’s Office – Assistant to the City Manager Lauren LaNeave
will present an update to the Commission. No packet documents.
D. Community Services Department – Hospitality & Sales Manager Tiffany
Irwin will present the April Senior Center Dashboard Report. A copy of the
report is included in the packet.
Senior Advisory Commission
Meeting Date – June 12, 2018
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
E. Senior Services – Senior Services Coordinator Soheila Mashat-Phelps will
update the Commission on current and future senior programming and
events. No packet documents.
Estimated Time 1:45 pm – 1:50 pm
4. Agenda Item No. 4. Consent:
A. Approve the May 8, 2018 Senior Advisory Commission Meeting Minutes –
Please include any corrections to the minutes in your motion.
Estimated Time 1:50 pm – 2:00 pm
5. Agenda Item No. 5. Consider:
A. Recommendation to Approve Proposed Fiscal Year 2019 Senior Services
General Fund Budget – The proposed FY 2019 Senior Services General
Fund Budget is being presented to the Senior Advisory Commission for
your consideration and recommendation to City Council. A copy of the
proposed budget is included in your packet.
Estimated Time 2:00 pm – 2:20 pm
6. Agenda Item No. 6. Discussion:
A. Senior Center Membership and Programs Fees – Deputy Director of
Community Services Candice Edmondson will present information about
the resident and non-resident membership and program fees charged by
Senior Center’s in surrounding cities. A list of membership and program
fees from other centers is included in your packet.
7. Tour of The Marq Southlake Champions Club
Senior Advisory Commission members are invited to join staff immediately
following the meeting for a tour of The Marq Southlake Champions
Club! Please be sure to wear close-toed shoes and pants for the tour.
OTHER ITEMS OF INTEREST
A. Community Engagement Town Hall Forums – Upcoming Town Hall Forum(s) for
proposed developments in the City are listed online at www.SouthlakeSPIN.org.
Please check the website for the latest information.
Senior Advisory Commission
Meeting Date – June 12, 2018
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
B. Events of Interest – Staff would like to share the following upcoming event(s) that
may be of interest to you.
• Friday, June 8 – Movies at The Marq, 8:00 p.m., Aria Amphitheater
• Saturday, June 9 – Crud Cruiser, 1085 S. Kimball Ave., 9:00 – 11:00 a.m., or until full
• Tuesday, June 12 – Senior Advisory Committee meeting, 1:00 p.m., The Marq
• Tuesday, June 12 – S.P.I.N. meeting, 6:00 p.m., Council Chambers
• Tuesday, June 19 – City Council meeting, 5:30 p.m., Council Chambers
• Thursday, June 21 – Southlake Chamber Awards Banquet, 6:00 p.m., The Marq
• Thursday, June 28 – City Council Retreat, 6:00 p.m., The Marq
• Wednesday, July 4 – City Offices closed for Independence Day
If you would like to receive notifications for City Council meetings, construction
alerts, calendar and community events updates and more, please sign up at the
City’s website by clicking on the “Notify Me” tab at
http://www.cityofsouthlake.com/list.aspx.
C. As usual, your packet contains a copy of the SAC Attendance Report for your
information.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
Candice Edmondson
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8311
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Candice Edmondson, Deputy Director of Community Services, 817-748-8311, (cedmondson@ci.southlake.tx.us)
Tiffany Irwin, Hospitality & Sales Manager, 817-748-8918, (tirwin@.ci.southlake.tx.us)
Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398, (smashatphelps@ci.southlake.tx.us)
Linda Carpenter-Elgin, Secretary, 817-748-8184, (lcarpenter@ci.southlake.tx.us)
Metroport Meals On Wheels
P. O. Box 204
428 N. Hwy 377
Roanoke, TX 76262
Monthly Report
Detail Report on Congregate Luncheon
Month of: April 2018
Division: Southlake
4/2/2018 4/9/2018 4/16/2018 4/23/2018 4/30/2018 Monthly Totals
Previous Year
Totals
(4 luncheons)
Southlake Seniors 37 29 30 30 28 154 122
# of Other Seniors 68 49 44 42 42 245 161
# Volunteers 9 9 8 7 8 41 33
Staff 1 1 1 1 1 5 5
Others 4 3 0 2 1 10 5
To Go Meals 0 0 0 0 0 0 0
Meals left for city 10 9 10 20 20 69 29
TOTAL
ATTENDANCE 129 100 93 102 100 524 355
Volunteer Hours 40 40 36 32 36 184 152
Restaurant Used
Feedstore Joe's Pizza Chuy's Golden
Corral Asian Top
# Meals ordered from
Centralized Kitchen 125 100 100 100 100 525 385
$ Cost of Food
Ordered 495.00 $ 450.00 $ 500.00$ 337.50 $ 360.00 $ 2,142.50$ 1,677.38$
Supplemental Food 199.39 $ 198.87 $ 138.40$ 163.13 $ 163.91 $ 863.70$ 599.34$
Non-food Items 19.92 $ 34.74 $ 50.00$ 30.18 $ -$ 134.84$ 19.01$
$ Collected for Food
Served 396.00 $ 300.00 $ 252.00$ 248.00 $ 264.00 $ 1,460.00$ 1,066.00$
$ Collected for Other
Reasons*-$ -$ -$ -$ -$ -$ -$
Free w/potluck dish 0 0 0 0 0 0 0
Not eating 0 0 0 0 0 0 0
New/ No Pay 9 7 6 9 3 34 25
90+ non pay 10 8 10 7 8 43 15
3A - 1
Metroport Meals On Wheels
P. O. Box 204
428 N. Hwy 377
Roanoke, TX 76262
Cumulative Monthly Report
Detail Report on Congregate Luncheon
Month of: 2017 To Date
Division: Southlake
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 YTD Totals
Prior YTD
Totals
Southlake Seniors 153 95 84 83 108 141 154 818 777
Non-resident Seniors 267 161 197 153 203 225 245 1451 1018
# Volunteers 39 18 22 25 36 37 41 218 178
MMOW Staff 5 3 3 3 4 4 5 27 26
Not eating 0 0 0 0 0 0 0 0 0
90+ non pay 38 24 25 25 31 36 43 222 134
1st Visit-No Pay 23 16 16 0 24 32 34 145 93
No Pay-other 0 0 1 33 0 0 0 34 9
City Employees--No Pay 0 0 0 0 0 0 0 0 0
Others 10 4 7 9 11 12 10 63 98
To Go Meals 0 8 0 0 0 0 0 8 82
Meals left for city 72 61 49 47 40 70 69 408 161
TOTAL ATTENDANCE 607 390 404 378 457 557 601 0 0 0 0 0 3394 2368
Total Paid Meals 420 256 281 236 311 366 399 0 0 0 0 0 2269 1795
Volunteer Hours 176 84 105 112 160 168 184 989 818
Restaurant Used
Feedstore/
Joe's Pizza/
Chuy's/
Golden Corral/
Asian Top
Feedstore/
Golden Corral/
Asian Top
Feedstore/Joe's
Pizza/ Golden
Corral
Feedstore/
Golden Corral/
Asian Top
Feedstore/
Chuy's/
Golden Corral/
Asian Top
Feedtstore/ Joes
Pizza/ Golden
Corral/ Asian
Top
Feestore/
Joe'sPizza/
Chuy's/ Golden
Corral/ Asian
Top
# Meals ordered from
Centralized Kitchen 545 325 320 300 400 420 525 2835 2,395
$ Cost of Food Ordered $ 2,083.50 $ 1,286.84 $ 1,287.33 $ 1,021.75 $ 1,782.50 $ 1,737.00 2,142.50$ 11,341.42$ 10,727.63$
Supplemental Food Cost $ 767.24 $ 552.30 $ 604.96 $ 450.77 $ 659.97 $ 726.25 863.70 $ 4,625.19$ 3,421.15$
Non-food Items Cost $ 63.01 $ 38.54 $ 69.87 $ 24.96 $ 105.36 $ 93.01 134.84 $ 529.59$ 1,307.45$
Staff & Program Support &
Mileage $ 2,308.13 $ 2,352.94 $ 2,306.79 $ 2,308.87 $ 2,324.30 $ 2,325.45 2,328.99$ 16,255.47$ 14,253.75$
Total Meal Cost $ 5,221.88 $ 4,230.62 $ 4,268.95 $ 3,806.35 $ 4,872.13 $ 4,881.71 $ 5,470.03 $ - $ - $ - $ - $ - 32,751.67$ 29,709.98$
$ Collected for Food
Served $ 1,577.00 $ 945.00 $ 925.00 $ 845.00 $ 1,171.00 $ 1,460.00 1,460.00$ 8,383.00$ 6,846.00$
$ Collected for Other
Reasons* $ - $ - $ - $ - $ - $ - - $ - $ - $
Total $$ Collected 1,577.00$ 945.00 $ 925.00 $ 845.00 $ 1,171.00$ 1,460.00$ 1,460.00$ - $ - $ - $ - $ - $ 8,383.00$ 6,846.00$
3A - 2
Southlake Meals Program Expense Report FY 2017 and YTD 2018 at March31, 2018
Southlake 2017 Actual Expenses 2018 Actual Expenses at 3/31/18
HOME DELIVERY
Total Meals 2,216 1,468
Total Participants 13 10
Meal Costs $ 8,944 $ 5,295
Program Support $ 6,508 $ 1,619
Staffing Costs $ 6,261 $ 3,094
Volunteers (in-kind) $ 5,200 $ 2,600
Home Delivery Total Cost $ 26,913 $ 12,608
SENIOR CENTERS
Total Meals 4,517 2,725
Meal Costs $ 28,182 $ 14,795
Program Support $ 6,508 $ 3,237
Staffing Costs $ 17,931 $ 8,688
Volunteers (in kind) $ 11,040 $ 5,520
Senior Center Total Cost $ 63,661 $ 32,240
Total Cost of MMOW Meal
Programs in Southlake $ 90,574 $ 44,848
Fees from Home Delivery
Participants $ 3,233 $ 1,837
Fees from Senior Center
Participants $ 12,682 $ 6,923
City Allocations $ 20,000 10,000$
MEAL PROGRAMS TOTAL
MMOW NET COST $ 54,659 $ 26,088
3A - 3
3B - 1
Total Membership:1219
72New Members:
Program Attendance
4
Average Visits Per Guest:Number of MMOW Lunches Hosted:
5
Visitors
64%
36%
New Members by Gender
Female
Male
Senior Activity Center
April 2018
Membership &
Program Attendance
221
507
378
100
13 16 38 16 2 0 0
100
200
300
400
500
600
55-64 65-74 75-84 85-94 95-105
Membership by Age
Total
Membership
New Members
76 84
24
42 46 50 67
17
84
23 19 21
6 14 12 10 17
4
21
6
0
20
40
60
80
100
Chair Pilates Chair Yoga Chair Yoga 2 Fun & Fitness
(TH)
Fun & Fitness
(TU)
Line Dance Tai Chi 1 Tai Chi 2 Zumba Gold Zumba Gold (F)
Fitness
Total Attendees Average Attendees Per Class
56 41
21
9
41
21
0
20
40
60
Movies & Art Dances Bingo & Memoirs
Social
Total Attendees Average Attendence
10
2
15
21
10
2
15
21
0
10
20
30
History Technology Life Planning Trips
Educational / Cultural
Total Attendees Average Attendence
513
13 13 13
0
200
400
600
Fitness Classes Wellness Seminars
Fitness / Wellness
Total Attendees Average Attendence
Trips:
Dallas Heritage Village, 21 Attendees
Most well attended social program:
Legends Hall Dance, 41 Attendees
Most well attended fitness program:
Chair Yoga & Monday Zumba Gold, Average 21 per class
399
80
0
100
200
300
400
500
Lunch Visitors
MMOW
Average Attendence Total Attendees
66%
34%
Total Members by Gender
Female
Male
60%
40%
New Members by Residency
Resident
Non-Resident
45%
55%
Total Members by Residency
Resident
Non-Resident
1420
389
0
500
1000
1500
Visitors
Visitors
Total Visits Unique Visits
3D - 1
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission Meeting:
May 8, 2018
LOCATION: Senior Activity Center
The Marq Southlake
Traditions III
285 Shady Oaks Drive
Southlake, Texas
Members Present: Chair Beverly Blake, Vice Chair MaryLee Alford, Secretary Marge Kyle
and SAC members Ed Grondahl, Barbara Pappy, Natasha Siebach, Kathryn Orler (Alt #1)
and David Barnes (Alt #2)
Commission Members Absent: Secretary Marge Kyle and Esther Spickler
Staff Members Present: Deputy Director of Community Services Candice Edmondson,
Assistant to City Manager Lauren LaNeave, Economic Development & Tourism Deputy
Director Daniel Cortez, Assistant to the Director Cassie Tucker, Hospitality & Sales Manager
Tiffany Irwin, and Senior Services Coordinator Soheila Mashat-Phelps
Guests: Brighton Greene, CARS Chairman; and former Senior Advisory Commission
members Nancy Sporn and Lou Braun
1. CALL TO ORDER
Chairman Beverly Blake called the meeting of the Senior Advisory Commission to
order at 1:00 p.m.
2. PUBLIC FORUM – Chair Beverly Blake opened Public Forum at 1:00 p.m.
Lou Braun, former Senior Advisory Commission member, 106 Starling Court,
Southlake, spoke about potential membership fees and fees for classes at the Senior
Center in consideration of the cost recovery policy.
Chair Blake acknowledged the comments during Public Forum and advised the topic
is addressed in agenda item 6A. There was no further direction to staff based on the
comments.
There being no one else to address the Commission, Public Forum was closed.
3. REPORTS
4A - 1
Senior Advisory Commission
Minutes of the May 8, 2018
Page 2 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A. METROPORT MEALS ON WHEELS
There was no MMOW report at this meeting. A copy of the March 2018 MMOW
report and the 2018 cumulative report were included in the meeting packet.
The Commission questioned the difference between the “Total Meal Cost” and “$
Collected for Food Served” shown on the Cumulative Monthly Report (Page 3A-2).
They also are interested in what surrounding cities pay MMOW for their respective
congregate meals program.
3B. CALL A RIDE SOUTHLAKE
CARS Chairman Brighton Greene summarized the CARS report and responded to
questions from the Commission. A copy of the March 2018 CARS report was
included in the meeting packet.
CARS provided 310 total trips during the quarter. The statistics represent a decrease
of 161 rides over last year for the same period. The decrease is due to many riders
being out of town, illnesses, and bad weather resulting in ride cancellations. Rides
for handicapped seniors is consistent with the previous year’s same quarter. During
the quarter, the highest ride volume was for trips to the Southlake Senior Center and
to other senior centers.
CARS continues to seek opportunities to advertise CARS services and to recruit
volunteer drivers. The CARS Driver Appreciation dinner was held May 5, 2018.
3C. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc. representative Nancy Sporn presented the report and
was available to answer questions regarding SSFI activities.
Senior Center members were encouraged to attend the 2nd Annual Senior Art Show
on June 14. SSFI continues to sponsor many activities including the recent “Arabian
Nights” event and tickets for the Lion King performance. SSFI also participated in
providing matching funds to purchase the bus that is used for many senior field trips
and the City’s therapeutic recreation program activities.
3D. CITY MANAGER’S OFFICE
Assistant to City Manager Lauren LaNeave presented information on property taxes,
eligible exemptions, the protest process and answered questions. Information on
property taxes is available on the City’s website at
www.cityofsouthlake.com/propertytax.
4A - 2
Senior Advisory Commission
Minutes of the May 8, 2018
Page 3 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3E. ECONOMIC DEVELOPMENT
Economic Development & Tourism Deputy Director Daniel Cortez updated the
Commission on development projects within the City and responded to questions. A
quarterly report of Southlake construction, economic activities and residential
indicators was distributed.
3F. COMMUNITY SERVICES
Hospitality & Sales Manager Tiffany Irwin presented an overview of the March Senior
Center Dashboard Report. A copy of the report was included in the packet. Future
monthly reports will include attendance for Bridge classes.
The Senior Advisory Commission 2nd Quarter Dashboard Report (Agenda Item 5A)
was presented at this time. The motion and vote is recorded in Item 5A.)
3G. SENIOR SERVICES
Senior Services Coordinator Soheila Mashat-Phelps reported about Senior Center
activities, events and responded to questions.
Members were encouraged to sign up to attend the “Walk Like An Egyptian…An
Arabian Night” event May 18, 2018 at 6:00 p.m. at The Marq Southlake.
APEX, Southlake Arts Council, SSFI and senior staff members are working to host
this year’s annual Senior Art Show to be held June 14, 2018 at The Marq.
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
4A. APPROVAL OF THE MINUTES FROM THE APRIL 10, 2018 REGULAR SENIOR
ADVISORY COMMISSION MEETING.
There were no corrections or changes presented for the April 10, 2018 meeting
minutes.
APPROVED
A motion was made to accept the minutes of the April 10, 2018 meeting as
presented.
Motion: Siebach
Second: Alford
Ayes: Alford, Blake, Grondahl, Pappy, Siebach, Orler (Alt #1), Barnes (Alt#2)
Nays: None
Abstention None
4A - 3
Senior Advisory Commission
Minutes of the May 8, 2018
Page 4 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Vote: 7-0
Motion passed.
5. CONSIDER
5A. APPROVE SENIOR ADVISORY COMMISSION 2ND QUARTER DASHBOARD
REPORT
Hospitality & Sales Manager Tiffany Irwin presented the SAC 2nd Quarter Dashboard
Report during Agenda Item 3F. The approved SAC 2nd Quarter Dashboard Report
will be included in the June 19, 2018 City Council meeting packet.
APPROVED
A motion was made to approve the Senior Advisory Commission 2nd Quarter
Dashboard Report as presented
Motion: Alford
Second: Pappy
Ayes: Alford, Blake, Grondahl, Pappy, Siebach, Orler (Alt #1), Barnes (Alt#2)
Nays: None
Abstention None
Vote: 7-0
Motion passed.
5B. CONSIDER CANCELLATION OF THE JULY SENIOR ADVISORY COMMISSION
MEETING
Chair Blake presented Item 5B to allow the Senior Advisory Commission an
opportunity to discuss and consider cancelling and/or rescheduling the July 10
regular meeting. SAC has cancelled previous July meetings, following the lead of City
Council and other Boards and Commissions.
APPROVED
A motion was made to approve cancellation of the July 10 regular SAC meeting.
Motion: Alford
Second: Siebach
Ayes: Alford, Blake, Grondahl, Pappy, Siebach, Orler (Alt #1), Barnes (Alt #2)
Nays: None
Abstention None
Vote: 7-0
Motion passed.
4A - 4
Senior Advisory Commission
Minutes of the May 8, 2018
Page 5 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
6. DISCUSSION
A. COST RECOVERY POLICY UPDATE
Deputy Director of Community Services Candice Edmondson presented the new
model of the department’s Cost Recovery Policy and responded to questions from
the Commission. The final policy will be presented for Commission recommendation
at the June or August meeting.
During the presentation, SAC discussion evolved into a conversation on membership
and program fees for resident and non-resident Senior Center members. The
Commission requested staff investigate other cities’ resident and non-resident
membership and program fees and present the information at the June SAC meeting.
7. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 2:56 p.m.
Motion: Grondahl
Second: Pappy
Ayes: Alford, Blake, Grondahl, Pappy, Siebach, Orler (Alt #1), Barnes (Alt #2)
Nays: None
Abstention None
Vote: 7-0
Motion passed.
Beverly Blake, Chair Community Services Department
A digital recording of this meeting is available by request in the Office of the City Secretary.
4A - 5
4A - 6
4A - 7
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
June 6, 2018
TO: Senior Advisory Commission
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Recommendation on proposed Fiscal Year 2019 Senior
Services General Fund Operating Budget
________________________________________________________________
Action
Requested: Senior Advisory Commission recommendation on the
proposed Fiscal Year 2019 Senior Services General Fund
Budget
Background
Information: Each year as part of the annual budget process, staff
presents the proposed Senior Services General Fund
Budget to the Senior Advisory Commission for consideration.
Included within the proposed FY 2019 budget is funding for
contract services, event and facility supplies, as well as
continued funding for the Metroport Meals on Wheels and
Call a Ride Southlake agreements. As you will see on the
attached budget spreadsheet, a slight increase has been
proposed from the FY 2018 approved budget to the FY 2019
proposed budget. The increase will cover additional
expenses related to the use of contract services for senior
programs and events.
The proposed budget remains subject to final review by the
Chief Financial Officer and City Manager. City Council will
consider the proposed budget in August and September as
part of the annual budget process.
Financial
Considerations: The proposed FY 2019 Senior Services General Fund
Budget recognizes existing budgetary limitations and the
need to maintain and/or improve current levels of service
delivery. Approved budget allocations for FY 2019 will be
effective October 1, 2018.
5A - 1
Senior Advisory Commission
Meeting Date – June 12, 2018
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Strategic Link: Staff has developed the proposed operating budget with
consideration being given to the City Council’s adopted
Strategic Management System. Approval of the proposed
budget is linked to the City’s Strategy Map related to the
Focus Area of Performance Management & Service Delivery
and meets the Corporate Objective to adhere to financial
management principles and budget. It also addresses
Critical Business Outcome CB01 – maintain a strong
financial position and implement plans and policies to ensure
future financial strength.
Legal Review: Not applicable
Alternatives: Alternatives include:
Recommendation for approval as presented
Recommendation for approval with input as desired
Recommendation not to approve
Supporting
Documents: FY 2019 Proposed Senior Services General Fund Operating
Budget
Staff
Recommendation: Senior Advisory Commission recommendation to approve
the proposed Fiscal Year 2019 Senior Services General
Fund Operating Budget
5A - 2
FY 2017
ACTUAL BUDGET APPROVED BUDGET
15,600.00$ $ 18,500.00
$ 5,200.00 $ 4,000.00
$ 35,000.00 $ 35,000.00
$ 55,800.00 $ 57,500.00
FY 2019 PROPOSED SENIOR SERVICES GENERAL FUND BUDGET
FY 2018
PROPOSED BUDGET
CATEGORY FY 2019
$ 18,900.00 $ 19,500.00
PROJECTED BUDGET
Supplies
Community Enhancements
$ 3,300.00
$ 35,000.00
$ 3,500.00
$ 35,000.00
Contract Services
TOTAL $ 57,200.00 $ 58,000.00
5A - 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
June 6, 2018
TO: Senior Advisory Commission
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Senior Center Membership and Program Fees Discussion
________________________________________________________________
Action
Requested: Senior Advisory Commission discussion on potential
membership and program fees for the Senior Activity Center
Background
Information: During the May 8, 2018 Senior Advisory Commission
meeting, the cost recovery policy discussion evolved into a
conversation on membership and program fees for resident
and non-resident Senior Center members. At the conclusion
of the discussion, SAC requested staff research membership
and program fees at other Senior Centers and report back at
the June meeting. Staff has gathered the requested
information from Senior Centers within Southlake’s 18
benchmark cities. A list of program and membership fees
from other centers is attached to this memo.
Financial
Considerations: Any membership or program fees implemented at the Senior
Activity Center would help off-set the costs of programs and
events, support facility and program enhancements and aid
in achieving established cost recovery goals.
Strategic Link: This item is linked to the City’s Strategy Map related to the
Focus Area of Performance Management & Service Delivery
and meets the Corporate Objective to adhere to financial
management principles and budget. It also addresses
Critical Business Outcome CB01 – maintain a strong
financial position and implement plans and policies to ensure
future financial strength.
Supporting
Documents: Membership and program fees for other benchmark Senior
Centers
6A - 1
Allen Arlington Bedford Carrollton*Coppell Colleyville Euless Hurst Frisco Grapevine**Keller Flower Mound Farmer's Branch McKinney North Richland Hills Richardson
Annual Membership Fee's
Residents 5.00$ 15.00$ 5.00 $ 25.00 $ 10.00 $ - $ 7.00 $ 20.00$ - $ - $ - $ 10.00$ -$ 5.00$ -$ 5.00$
Non-Residents 24.00$ 25.00$ 10.00 $ 40.00 $ 20.00 $ 10.00 $ 35.00 $ 80.00$ 24.00 $ - $ - $ 20.00$ -$ 10.00$ -$ 15.00$
Program Fees
Residents Access to Fitness Center 30.00$ - $
Non-Residents Access to Fitness Center 30.00$ 125.00$
Exercise Classes Monthly Fee 16.00$ -$
Luncheon 4.00$ - $ 4.00 $ 4.00 $ 5.00 $ 5.00$ 3.50 $ 4.00 $ 4.00$ 4.00$ 6.00$
Quilting/Knitting Class - $ $3.00/Class - $ - $ - $ $25/Month - $ -$ -$
Lunch & Learn/Seminars 2.00$ - $ - $ - $ - $ - $ - $ - $ - $ -$ -$ -$
Art Class $20/Month $30/Month - $ - $ 5.00 $ 4.00$ -$ -$
Dance Lessons - $ 20.00$ 20.00 $ -$
Dance 5.00$ 6.00 $ 5.00 $ 5.00$ 5.00$ 5.00$ 7.00$
Bingo (Per Card)1.00$ - $ 1.00 $ 1.00 $ 1.00 $ - $ 15.00 $ 1.00 $ 1.00$ 2.00$ 1.00$
Tai Chi 8.00 $ - $ - $ 4.00 $ $35/Month 4.00$ 10.00$ 7.00$
Zumba Gold 3.00$ - $ 4.00$ 6.00 $ 4.00 $ 4.00$ 4.00$ 10.00$
Chair Pilates 5.25$ 2.50 $ - $ 4.00$ 10.00$
Chair Yoga Monthly 3.50 $ 10.00 $ - $ - $ 6.00 $ 4.00 $ 4.00$ 4.00$ 10.00$ 7.00$
Line Dancing 5.00 $ - $ - $ -$ -$ 10.00$ $11/Month
Technology Class 5.00$ - $ -$ 20.00$
Plano and University Park are also benchmark cities. Plano's Senior Center is currently closed and University Park does not have a Senior Center
**Residents with a Senior Membership can utilize the REC for Free Monday - Friday from 8:00 AM - 4:00 PM. If they choose to use it after hours or on the weekends they will have the pay $125 Annually
Lunch is offered everyday, versus only once a week
Lunch is included with the $15 fee
This is a Potluck Bingo and there is a $4.00 fee for not bringing a dish
Benchmark Cities
Per Year
Notes
*Carrollton Senior Center breaks their Membership Fee's up by age. For age 50-59 Residents pay $25 and Non-residents pay $40, 60-69 Residents Pay $15 and Non-Residents pay $30, 70+ Residents pay $10 and Non-Residents Pay $25 (both are 1 time fees)
For Bingo there is a $5 fee for dinner
6A - 2
1 Ed Grondahl a a a a a 100%5.75 2018 78%
2 MaryLee Alford a r a a a 80%3.5
3
Natasha
Siebach a r a a a 80%3.5
4 Barbara Pappy r a r r a 40%4.25
5 Esther Spickler a a a a r 80%3.75
6 Beverly Blake a a a a a 100%5.75
7 Marge Kyle a a a a r 80%3.75
Alt 1 Kathryn Orier r a a a a 80%5.25
Alt 2 David Barnes a r r a a 60%4
78%67%78%89%78%a In attendance
Total Hours 0.5 2.25 0.5 0.5 2 5.75 r Not present; no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*No quorum; Meeting Canceled
Change in Representative
Senior Advisory Commission Attendance Report
Place Name 1/9/18 2/13/18 3/13/18 4/10/18 5/8/18 6/12/18 7/10/18
Individual
Attendance
Rate
Hrs To
Date
3/9/17 Jim Miller, Alternate #1 resigned
8/14/18 9/11/18 10/9/18 10/9/18
Average
Monthly
Attendance
Meeting Attendance
Rate (includes
substitutions)
11/13/18 12/11/18
Packet Insert - SAC Attendance Report