Item 4HM E M O R A N D U M
May 29, 2018
To: Shana Yelverton, City Manager
From: Greg Hendricks, Director of Information Technology
Subject: Consent agenda item 4H – Approve telecom and internet
expenses for One Source Communications services in an amount
not to exceed $90,780.
Action
Requested: Approve telecom and internet services expenses for One
Source Communications in an amount not to exceed
$90,780. This is required for single-vendor spending in
excess of $50,000.
Background
Information: OneSource provides highly-available internet services for the
City and service for the library as well as telephone services
for Town Hall and DPS HQ locations which in turn service
other City locations. This includes two services at Town Hall
and DPS North facilities that then service all locations with
an additional service at DPS HQ for independent fax
services and backup services for the EOC. OneSource also
provides cable services to DPS HQ.
Working with One Source Communications we have
upgraded internet services to enhance our expanding
mobility requirements as well as increasing capacity for
public access. We also have expanded our telecom
capabilities by installing new service at DPS North in support
of our new highly available phone service leveraging all 3 of
these locations to protect from single site communications
failure.
Financial
Considerations: These expenses are expected to remain within the FY2018
approved budget of $90,780. The funding source is the
General Fund.
Strategic Link: B6 – “Optimize use of technology” – enables highly
available, critical connectivity and communications services
to the City.
B4 – “Provide high quality customer service through
sustainable business practices” – enables IT support for
flexible, employee and citizen access to crucial services.
Citizen Input/
Board Review: Not Applicable
Honorable Mayor and City Council
Page 2 of 2
Legal Review: Not Applicable
Alternatives: 1) Approve as proposed.
2) Reject – cancel or reduce services and critically inhibit the
ability to support and perform City operations.
Supporting
Documents: Not Applicable
Staff Recommendation: Approve item as proposed
Attachments: