Item 4E
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
May 29, 2018
To: Shana Yelverton, City Manager
From: Greg Hendricks, Director of Information Technology
Subject: Consent Agenda Item 4E: Approve the purchase of
computer equipment and related components for The Marq
Southlake Champions Club with PC Mall Government in an
amount not to exceed $86,875
Action
Requested: Approve the purchase of computer equipment and related
components for The Marq Southlake Champions Club in an
amount not to exceed $86,875.
Background
Information: The Marq Southlake Champions Club will require new
computer equipment and accessories to support operations
including 18 desktops, 27 laptops, and 81 monitors and a
new surveillance management server for continuous
monitoring both inside and outside the facility.
Financial
Considerations: This item passed by CEDC on May 22, 2018 to recommend
approval to the City Council to purchase desktop computers
(18), laptops (27), monitors (81), and a surveillance
management server totaling $86,875. This equipment
purchase is within the total FF&E budget of $279,650 but
requires City Council approval due to exceeding $50,000 .
This includes $80,599 for computers and monitors and
$6,276 for the surveillance server. PCMG purchasing is
using Buyboard 498-15 contract pricing.
Strategic Link: This item is specifically linked to the City’s Strategy Map
through B6: Optimize use of technology - enabling the IT
department to maintain supportable systems and services.
Citizen Input/
Board Review: CEDC passed recommending City Council approval
Honorable Mayor and City Council
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Legal Review: Not Applicable.
Alternatives: 1) Approve as proposed.
2) Reject – resources will not be available to support
operations.
Staff Recommendation: Approve item as proposed
Attachments: PC Mall Government product estimates.
PCM-G
1940 East Mariposa Avenue
El Segundo, CA 90245
Phone: (800) 700-1000
Quote Number:2253203
Description:Computer deal
Contact Name:Eric Lusk
Contact Email:
PO Number:
Phone Number:
Fax Number:
Ship Via:Fedex Ground
Created By:Maikol Garay
Created Date:02/15/2018 01:09:15 PM
Modified By:Maikol Garay
Modified Date:02/16/2018 09:03:56 AM
Order Notes:
BILL TO
CITY OF SOUTHLAKE (1061282620)
1400 MAIN STREET # 460
ATTN: GREG HENDRICKS / IT
SOUTHLAKE TX 76092
SHIP TO
CITY OF SOUTHLAKE (default)
1400 MAIN STREET # 460
ATTN: GREG HENDRICKS / IT
SOUTHLAKE TX 76092
QUOTE ITEMS
Description Qty Price Ext Price
System 1
Pro-line E2475SWJ - LCD monitor - Full HD (1080p) - 23.6"
Open Specifications »
Mfr: AOC International | Mfr #: E2475SWJ
81 129.50 10,489.50
UltraSlim Docking Station 2013 - docking station
Open Specifications »
Mfr: HP INC | Mfr #: D9Y32UT#ABA
27 150.00 4,050.00
EliteBook 840 G3 - 14" - Core i7 6600U - 8 GB RAM - 512 GB SSD
- US
Open Specifications »
Mfr: HP INC | Mfr #: V1H25UT#ABA
27 1,806.00 48,762.00
8in DisplayPort Male to Single Link DVI-D Female Adapter
Converter - Black (TAA Compliant)
Open Specifications »
Mfr: C2G | Mfr #: 54321
27 14.00 378.00
8in DisplayPort Male to HDMI Female Adapter Converter - Black
(TAA Compliant)
Open Specifications »
Mfr: C2G | Mfr #: 54322
67 14.00 938.00
Smart Buy EliteDesk 800 G3 Intel Core i7-7700 Quad-Core
3.60GHz Tower PC - 8GB RAM, 1TB HDD, Gigabit Ethernet,
SuperMulti DVD-Writer, Windows 10 Pro 6
Open Specifications »
Mfr: HP INC | Mfr #: 1FY71UT#ABA
18 905.00 16,290.00
System Subtotal:80,907.50 USD
Quote is valid until 3/7/2018 Subtotal:80,907.50 USD
Fedex Ground Shipping:0.00 USD
Total Tax:0.00 USD
Total:80,907.50 USD
Thank you for giving PCM-G the opportunity to quote you these items.
We look forward to doing business with you in the future.
Product Prices and Sales Tax are subject to change without notice and a Freight charge may be added to the invoice.
If you have any questions regarding your order, contact your Account Representative Maikol Garay.
maikol.garay@pcmg.com
(514) 373-8553
Times listed are Pacific Standard Time (PST).
PCMG Inc.Duns #: 12-936-5420
13755 Sunrise Valley Drive, Suite 750 - Herndon, VA 20171 Tax ID #: 33-0964088
HP Location ID-WSCA: 10041922
CITY OF SOUTHLAKE Contact:
ATTN: GREG HENDRICKS / IT Ref.: DELL SERVER
1400 MAIN STREET # 460 Quote: B0699833
SOUTHLAKE, TX 76092 Date: 2/16/2018
Expires:3/3/2018
1 1 DELL TBD Dell CTO PowerEdge R540 see email attached for config Buyboard 498-15 $ 6,276.00 $ 6,276.00
Ship-to:CITY OF SOUTHLAKE Sub-total 6,276.00$
INFORMATION TECHNOLOGY Tax -$
Internal Use 600 STATE ST. SUITE 4101 Shipping -$
Total 6,276.00$
Fair Market Value $1 Buyout
24 Months $256.12 $287.05
36 Months $179.74 $202.15
48 Months $147.61 $168.34
ORDERING INSTRUCTIONS / SPECIAL NOTES
Please make your purchase order out to 'PCMG, Inc.' (i.e. not 'PCM', 'PC Mall', or 'Macmall').PLEASE REMIT PAYMENT TO:
P.O. must include the quote number (i.e. S123456), part numbers, a signature, and payment terms (Net 30).PCMG, Inc.
Please *e-mail* (maikol.garay@pcmg.com) or fax (310-630-6853) purchase order to 'Attn: Maikol Garay'. E-mail is preferred.File 55327
Software licenses: purchase orders must include an *e-mail address* and an end-user name, or order may be delayed.Los Angeles, CA 90074-5327
Lease rate subject to credit approval. Special programs available for 100% software leases.
Ask about our leasing Options and keep your business moving forward
Lease Estimate (Monthly Rates)*
Maikol.Garay@pcmg.com
Sales Supervisor
(800) 625-5468 x38553
F:
Courier:UPS GROUND
(310) 630-6853
ERIC LUSK
Quotes are valid 15 days from quote date. Prices are subject to change without notice.
Extended PriceUnit PriceContract NumberProduct DescriptionMFR Part NumberPCMG No.ManufacturerQty.Line
T:
Maikol Garay
PCM-G Confidential Page 1 of 1