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Item 4B MemoItem 4B M E M O R A N D U M (June 5, 2018) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Approve a change order adjusting Champions Club project contingency without impacting the Guaranteed Maximum Price (GMP). Action Requested: Approve a change order adjusting Champions Club project contingency without impacting the Guaranteed Maximum Price (GMP). Background Information: The approval of this change order will adjust the Owner’s Contingency for the Champions Club Project. These adjustments will not impact the Guaranteed Maximum Price (GMP) as the GMP remains unchanged. Change Order (CO) #2 administratively ratifies several contractual changes associated with the project. These changes were issued unilaterally to HBC via several Construction Change Directives (CCD). Financial Considerations: Table 1 shows the project GMP remains unchanged despite several contingency adjustments. Proposed New Contract Value Contingency Use Contingency Balance (Owner) Funds to Perform Work GMP Comments $34,703,083 Owner's Contingency After Change Order #001 $1,000,000 $33,703,083 $34,703,083 Construction Change Directive #006 ($144,641)$855,359 $33,847,724 $34,703,083 20180223 Construction Change Directive #007 ($32,254)$823,105 $33,879,978 $34,703,083 20180223 Construction Change Directive #008 $184,543 $1,007,648 $33,695,435 $34,703,083 20180306 Construction Change Directive #009 $16,482 $1,024,130 $33,678,953 $34,703,083 In Progress Construction Change Directive #010 $1,024,130 In Progress Table 1 Item 4B Page 2 of 4 Table 1 shows the impact of contingency adjustments to the Owner’s Contingency, Funds to Perform Work and the GMP. The contingency was impacted by one of two specific actions: debits to pay for additional work; and credits resulting in work that was eliminated from the project. Additional work that was identified as necessary is shown in red text in the ‘Contingency Use’ column of Table 1. This indicates a debit to the contingency. This debit resulted in the owner’s contingency balance being reduced as funds were transferred from the contingency. However, the ‘Funds to Perform Work’ was credited in order to pay for the additional work. The sum of the contingency balance and the funds to pay for the additional work equals the GMP as shown in Table 1. Thus, the contingency deductions did not change the project’s GMP for additional work. Work identified as no longer required is shown in blue text in the ‘Contingency Use’ column of Table 1. This indicates a credit to the contingency. This credit resulted in the owner’s contingency increasing as work was removed from the contract and funding was no longer needed to pay for this work. The sum of the contingency balance and the funds to pay for the additional work equals the GMP as shown in Table 1. Thus, the contingency credits did not change the project’s GMP for work that was removed from the project. For both scenarios, Table 1 shows that the contingency adjustments contained within this change order have had no impact on the project’s GMP. The GMP remains unchanged. It is important to note that most of the work has already been completed. The team has conducted numerous reviews and negotiations over the past 13 months, finalizing the scope, cost and allowable reimbursements. The team confirmed the scopes of work and costs were reasonable, within industry standards and were in accordance with the contractual terms and conditions. Strategic Link: CEDCF1 Invest to provide and maintain the Marq as a high- quality public asset in accordance with defined financial performance and service guidelines (F2). CEDCF2 Ensure expenditure of CEDC and Economic Development Investment Funds in accordance with established economic development goals, policies and master plan recommendations (F2). Citizen Input/ Board Review: N/A Legal Review: N/A Item 4B Page 3 of 4 Alternatives: The City Council may approve or deny this requested action. Supporting Documents: Exhibit A: AIG G701-2017 Change Order Staff Recommendation: Approve the change order. Staff Contact:Rob Cohen, Director of Public Works AJA Document G70f" -2017 Change Order PROJECT: (Name and address) 11-0008-00 The Marg Southlake -Champions Club 285 Shady Oaks Drive Southlake, TX OWNER: (Name and address) City of Southlake 1400 Main Street, Ste 210 Southlake, TX 76092 THE CONTRACT IS CHANGED AS FOLLOWS: CONTRACT INFORMATION: Contract For: General Construction Date: May 23, 2016 ARCHITECT: (Name and address) Barker Rinker Seacat Architecture 3457 Ringsby Court, Unit 200 Denver, CO 80216 CHANGE ORDER INFORMATION: Change Order Number: 002 Date: April 24, 2018 CONTRACTOR: (Name and address) Haydon Building Corp 8200 Springwood Dr. Ste 230 Irving, TX 75063 (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) 1. This Change Order #002 adjusts the Owner's Contingency as shown in the Attachment A -Contingency Use. 2. The following Scope and cost adjustments are approved together within the associated PCO Backup as summarized in the attached Attachment B -PCO Log/PCO Backup. A. CCD #006 -$144,640.83 -PCO 027 -(RFI's 131, 134, & 135) -Additional structural steel bracing at folding partitions -$4,378.68 -PCO 028 -(RFI 050) -Scope increased to masonry walls -$14,611.02 -PCO 030 -Structural Steel Submittal -Backstop attachment reinforcing increased due to loading -$7,822.82 -PCO 031 -Structural Steel Submittal -Increased bracing at masonry walls -$5,828.95 -PCO 032 -Extended schedule due to under slab drainage and design clarification impacts -$53,563.23 -PCO 035 -(RFI 085) -Added masonry pilaster on lower level -$2,727.49 -PCO 036 -Additional Preconstruction Costs -$41,522.27 -PCO 038 -Translucent panels@ water slide -$14,186.37 B. CCD #007 -$32,254.48 -PCO 039 -(RFI 081) -Grade beam added ILO pier replacement -$0.00 -PCO 040 -(RFI 095) -Piliaster reinforcing changes -$1,883.02 -PCO 041 -Reinforcing Steel Submittal -Grade beam width size changes -$625.65 -PCO 042 -(RFI 069) -Additional reinforcing steel to pilasters -$775.62 -PCO 043 -(RFI 098) -Revised reinforcing steel at wall and pilaster at G6 -$625.65 -PCO 044 -(RFI 107) -Additional stoops -$3,736.79 -PCO 045 -(RFI 117) -Increased wall height along column line D from 135'4" to 136'0" -$1,323.32 -PCO 046 -(RFI 123) - Revised wall opening reinforcing at opening along column line 6 -$826.00 -PCO 047 -(RFI 119) - Revised grade beams at elevator pit -$625.62 -PCO 048 -(RFI 048) - Revised pipe sleeves opening in grade beam -$815.46 -PCO 052 -Submittal Review -Replace glass infill with metal panels -$700.48 -PCO 054 -Proposal Request 001 RI -Item 4.0 -Delete boulders on site -($4,300.08) -PCO 056 -Proposal Request 001 Rl -Item 7.0 -Delete pavers in concrete entry drive and install concrete -($18,197.72) -PCO 057 -Proposal Request 002 RI -Item 11.1.1 -Delete WD3 Wood Panels on the south wall of the Director's Office 213 and Paint -($8,392.51) -PCO 058 -Proposal Request 002 RI -Item 11.20A -Delete WD3 Wood Panels in Breakroom and install vinyl wallcovering -($4,050.48) -PCO 071 -(RFI 151) -Added rebar to grade beam at pump pit wall transition -$2,311.58 AIA Document G701 TM -2017. Copyright© 1979, 1987, 2000 , 2001 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or 1 any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 13:59:11 on 05/23/2018 under Order No. 9980121521 which expires on 08/16/2018, and is not for resale. User Notes: (389ADA27) Exhibit A: AIG G701-2017 Change Order