2018-05-22 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
May 17, 2018
TO: Southlake Arts Council
FROM: Cassie Tucker, Assistant to the Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting
– Tuesday, May 22, 2018
The meeting will be held on Tuesday, May 22, at Southlake Town Hall in Room 3A (3rd
Floor). If you are not able to attend this meeting, please notify staff at 817.748.8184 or
lcarpenter@ci.southlake.tx.us.
REGULAR AGENDA:
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2 Public Forum
This is the public's opportunity to address the Arts Council about non-agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item
brought up at this time.
3. Agenda Item No. 3. Consent
A. Approval of the minutes from the April 23, 2018 Southlake Arts Council
meeting – Please make any corrections to the minutes part of the motion for
consideration.
4. Agenda Item No. 4. Consider
A. Recommendation on final concept for public art for the White Chapel and
Highland Street roundabout – Southlake Arts Council will review Call to Artists
finalists’ Seth Vandable’s modified concept of “Prairie Winds” for the White
Chapel and Highland Street roundabout and make a recommendation to City
Council.
B. Consider cancellation of the July Southlake Arts Council meeting - The
purpose of this item is to allow the Arts Council an opportunity to discuss and
consider cancelling and/or rescheduling the July 24th regular meeting. Arts
Council has cancelled previous July meetings, following the lead of City
Council and other Boards and Commissions. No packet documents.
Southlake Arts Council
Meeting Date – May 22, 2018
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5. Agenda Item No. 5 Discussion
A. APEX Events Update – This item will allow the Arts Council to review APEX
events and to continue planning upcoming APEX events. No packet
documents.
B. Staff Projects Update – This item is for staff to provide an update about
projects within the City. No packet documents.
6. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance report is included in your packet.
We appreciate your commitment and service to the City.
CT
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019 Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Chris Tribble, Director of Community Services (817) 748-8021; ctribble@ci.southlake.tx.us
Cassie Tucker, Assistant to the Director; ctucker@ci.southlake.tx.us
Linda Carpenter-Elgin, Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING, APRIL 23, 2018
LOCATION: Southlake Town Hall
4th Floor Room 4A
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook; and Southlake Arts Council members Heather
Engelhardt, Tamara McMillan, Terri Messing, and Mimi Tran
SOUTHLAKE ARTS COUNCIL ABSENT: Simon Rurka (Alt #1)
STAFF PRESENT: Assistant to the Director and board liaison Cassie Tucker
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chairman Leslie Bartlett called the meeting to order at
6:11 p.m.
2. PUBLIC FORUM
Chair Leslie Bartlett opened the Public Forum at 6:11 p.m. There being no one
wishing to address the Arts Council, Chair Bartlett closed the Public Forum.
3. CONSIDER AGENDA
3A. APPROVAL OF THE MINUTES FROM THE MARCH 27, 2018 SOUTHLAKE
ARTS COUNCIL MEETING
APPROVED
A motion was made to approve the minutes of the March 27, 2018 Southlake
Arts Council meeting as read.
Motion: McMillan
Second: Engelhardt
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Tran,
Nays: None
Abstain: None
Vote: 7-0
3A - 1
Minutes of the April 23, 2018 Southlake Arts Council Meeting
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4. CONSIDER
4A. RECOMMENDATION ON FINAL CONCEPT FOR PUBLIC ART FOR THE
WHITE CHAPEL BOULEVARD AND HIGHLAND STREET ROUNDABOUT
Assistant to the Director and board liaison Cassie Tucker presented Item 4A and
answered Arts Council questions.
Southlake Arts Council reviewed Call to Artists finalists’ Seth Vandable, Janice
Hart Melito and Michael McLaughlin concepts proposed for the White Chapel and
Highland Street roundabout.
Artists Michael McLaughlin, Janice Hart Melito and Seth Vandable presented
their respective sculpture concepts to Southlake Arts Council and were available
to answer questions.
Southlake Arts Council favored moving forward with artist Seth Vandable’s
“Prairie Winds” concept sculpture with modifications to the chicken’s stance to
depict movement. Southlake Arts Council will review the modified version of the
“Prairie Winds” concept at the May meeting, prior to Arts Council making a formal
recommendation to City Council.
APPROVED
A motion was made to recommend artist Seth Vandable’s concept plan be
preliminarily approved for the roundabout at White Chapel upon receipt of an
updated drawing with recommended changes as discussed.
Motion: McMillan
Second: Engelhardt, Messing, Cook
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Tran,
Nays: None
Abstain: None
Vote: 7-0
5. DISCUSSION
5A. APEX EVENTS UPDATE
Arts Council member and APEX representative Terri Messing provided an
update of upcoming events.
Southlake Arts Council discussed options for the annual September art gallery
reception and exhibit and favored a partnership with Grapevine Art Project,
consisting of regional artists, for the exhibition. A permit to host the September
3A - 2
Minutes of the April 23, 2018 Southlake Arts Council Meeting
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
reception and exhibit in Town Hall will be presented for Art Council approval at
an upcoming meeting.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:44 p.m.
Motion: McMillan
Second: Cook
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Tran,
Nays: None
Abstain: None
Vote: 7-0
Attest:
Leslie Bartlett, Chair Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
3A - 3
3A - 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
May 17, 2018
To: Southlake Arts Council
From: Cassie Tucker, Assistant to the Director of Community Services
Subject: Recommendation on final concept for public art for the White Chapel and
Highland Street roundabout
Action
Requested: Recommendation on final concept for public art for the White
Chapel and Highland Street roundabout
Background
Information: A Call to Artists was released in November 2017 to local, regional
and national artists requesting proposals for public art to be placed
in the City’s sixth roundabout. The City received eleven (11) unique
responses from the Call.
At the January 23, 2018 Arts Council meeting, the artists
submissions were reviewed and three (3) artists were selected to
provide art concepts for consideration. The artists were Seth
Vandable, Janice Hart Melito, and Michael McLaughlin.
On April 23, 2018, Southlake Arts Council reviewed finalist
concepts and voted (7-0) to select Seth Vandable’s “Prairie Winds”
for the roundabout. A condition of the selection is for the artist to
provide a modified concept depicting the chicken in motion for
review at the May Arts Council meeting.
The modified concept of “Prairie Winds” will be available for your
review and consideration at the meeting.
Financial
Considerations: Funding in the amount of $90,000 for the design and installation of
artwork is provided in the roundabout project budget. Additionally, a
$1500 stipend was provided to the 3 finalist selected to provide
their complete proposal for Arts Council recommendation and City
Council consideration.
Strategic Link: Approval of the final concept is linked to the City’s Strategy Map
related to Quality Development and Performance Management and
Service Delivery and meets the corporate objectives of Collaborate
with Select Partners to Implement Service Solutions and Invest to
4A - 1
Southlake Arts Council
Meeting Date – May 22, 2018
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Provide and Maintain High Quality Public Assets. It also is
connected to Critical Business Outcome 05, to Improve quality of
life through progressive implementation of Southlake’s
Comprehensive Plan recommendations.
Citizen Input/
Board Review: The selection of public art complies with provisions of the Public Art
Display and/or Performance Policy and the Southlake 2030 Public
Art Master Plan.
Southlake Arts Council reviewed responses and selected three (3)
artists to provide concepts January 23, 2018
Southlake Arts Council reviewed proposed finalists’ concepts and
selected Seth Vandable’s “Prairie Winds” concept April 23, 2018
Southlake Arts Council review of modified concept and
recommendation to City Council May 22, 2018
City Council consideration June 19, 2018
Legal Review: Not Applicable
Alternatives: Approve with recommended edits
Deny approval and explore other options
Recommendation: Recommendation on final concept for public art for the White
Chapel and Highland Street roundabout
4A - 2
1 Leslie Bartlett a 0 a a a 100%6.75 2018 82%
2 Mini Tran a 0 a a a 100%6.75
3 Jesika Cook a 0 a r a 75%5.5
4 Terri Messing r 0 a a a 75%4.75
5 Heather Engelhardt a 0 r a a 75%4.75
6 Miriam Murray a 0 r a a 75%4.75
7 Tamara McMillan a 0 a a a 100%6.75
Alt 1 Simon Rurka a 0 a r r 50%4
88%0%75%75%88%a In attendance
Total Hrs Per Month 2 0 2 1.25 1.5 6.75 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
11/27/18 12/25/183/6/18 8/28/18 9/25/18 10/23/18
Southlake Arts Council Attendance Report
Place Name 1/23/18 2/27/18 3/27/18 4/23/18 5/22/18 6/26/18 7/24/18 Individual
Attendance Rate
Hrs To
Date
Packet Insert - Southlake Arts Council Attendance Report