2018-04-24 CEDC MinutesC.� Y t ;
SOUTHL.AK
TEXAS
SOUTHLAKE COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
BOARD MEETING MINUTES: April 24, 2018
LOCATION: Southlake Town Hall
1400 Main Street
4th Floor, Room 4A
Southlake, Texas 76092
TIME: 6:00 p.m.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS PRESENT: Board President Martin Schelling, Board Vice -President
Brandon Bledsoe, Board Secretary Suzanne Maisto, Tom DeCaro, Bob Mundlin, and
Frank Pittman.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS ABSENT: Jeff Wang
STAFF PRESENT: Assistant City Manager Alison Ortowski, Assistant City Manager
Ben Thatcher, Chief Financial Officer & Board Treasurer Sharen Jackson, Director of
Public Works Rob Cohen, Director of Community Services Chris Tribble, and Deputy
Director of Community Services Candice Edmondson.
1. Call to order
Board President Martin Schelling called the meeting to order at 6:00 p.m.
2. Consider approving the minutes from the March 27, 2018 Community
Enhancement and Development Corporation meeting
A motion was made to approve the minutes from the March 27, 2018 meeting as
presented.
Motion: Pittman
Second: Bledsoe
Ayes: Bledsoe, DeCaro, Maisto, Mundlin, Pittman, & Schelling
Nays: None
Abstain: None
Vote: 6-0
Motion Carried — APPROVED
3. Consider rescheduling the July 24, 2018 meeting
Staff mentioned that normally the City doesn't hold City Council and Board meetings
during the month of July, except maybe toward the end of the month for those
boards that need to make a budget recommendation prior to the City's budget being
filed in August. Staff indicated that July 31 is the Tuesday following the previously
scheduled July 24th meeting and asked the board if they would prefer having the
meeting on the 31St. Several board members indicated that they would be out of
town on the 31St. Staff mentioned that they would keep the board informed about
whether they would keep the meeting on the 24th or hold a special meeting at the
beginning of August. It was decided that no action would be made on this item and
that as staff works through the budget process they'll keep the board informed on
when to hold the meeting.
4. Economic Development
a. Consider a recommendation to the City Council on the adoption of
economic development incentive guidelines
Assistant City Manager Ortowski made a presentation on proposed incentive
guidelines noting that the board's feedback from the March meeting had been
incorporated. There were no questions from the board.
A motion was made to approve the recommendation to the City Council on the
adoption of economic development incentive guidelines.
Motion:
Bledsoe
Second:
Pittman
Ayes:
Bledsoe, DeCaro, Maisto, Mundlin, Pittman, & Schelling
Nays:
None
Abstain:
None
Vote:
6-0
Motion Carried — APPROVED
b. Review and provide feedback on a process to ensure that the CEDC Board
reviews and provides comments to the City Council on policy and master
plan alignment for public funds investment requests
Assistant City Manager Ortowski made a presentation on a proposed process to
facilitate CEDC Board involvement, review, and comment to City Council on
public funds investment requests for economic development purposes. She
informed the board that the final document will come before the board for
consideration probably in May. The board had a lengthy discussion and provided
several points of feedback for staff consideration.
5. The Marq Southlake
a. Review and discuss mid -year report on operational and financial
performance of The Marq Southlake
Deputy Director of Community Services Candice Edmondson briefed the board
on the latest dashboard performance of Legends Hall. She then discussed the
balance her staff attempts to have with providing programming areas for the
Senior Center as well as accommodating paid bookings. The board posed
several questions regarding how we track for lost opportunities because of
Senior Center programming, Senior Center membership numbers, and
membership fees for residents and non-residents. The board mentioned they
didn't think the City should be subsidizing programming and services for non-
residents and they suggested there should be a membership fee for non-resident
members of the Senior Center.
Staff indicated this is a topic that will be discussed with the Senior Advisory
Committee and ultimately could be addressed through the fee structure the City
Council adopts as part of the budget process.
6. Staff reports:
a. Sales tax report
Chief Financial Officer and Board Treasurer Jackson asked the board if there
were any questions regarding the sales tax report that was in the packet. She
informed the Board that the Corporation brought in $398,264 in revenue for the
month of February 2018. The total revenue for the year is just under $2.5m
($2,423,457). She also informed the board that next month's sales tax payment
will be the first month of the Apple store closure.
b. Economic and development activity report
Assistant City Manager Ortowski informed the board that the Carillon
development officially submitted their development application with the City. They
will soon be working their way through the City's entitlement process.
c. Construction management report
Public Works Director Cohen provided an update on the construction status of
the Champions Club as well as presented the most recent construction photos.
He also indicated that at next month's board meeting the board will be able to
have an onsite tour of the project.
7. ADJOURNMENT
Meeting adjourned at 7:27 p.m.
Martin Schelling, President
Community Enhancement and Development Corporation Board
Suzanne Maisto111_ e11 tary
Community Enhancement and Development Corporation Board