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Item 4D Memo Item 4D M E M O R A N D U M (May 15, 2018) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Approve a Guaranteed Maximum Price Amendment to the Construction Manager At-Risk Contract with Haydon Building Corporation (HBC) for the construction of the enclosed tennis courts for Bicentennial Park Phase 3 Southlake Tennis Center in an amount of $2,321,778. Action Requested: Approve a Guaranteed Maximum Price Amendment to the Construction Manager At-Risk Contract with Haydon Building Corporation (HBC) for the construction of the enclosed tennis courts for Bicentennial Park Phase 3 Southlake Tennis Center in an amount of $2,321,778. Background Information: The contract for Construction Manager at-Risk services for the construction of the Bicentennial Park Phase 3 – Southlake Tennis Center was awarded to Haydon Building Corp (HBC) by the City Council on November 1, 2016, followed by approval of the Guaranteed Maximum Price (GMP) Amendment to the contract in an amount of $4,230,520 on January 17, 2017. The contract for Construction Manager at-Risk services for construction of the Bicentennial Park Phase 3 – Southlake Tennis Center as awarded to Haydon Building Corp (HBC) by the City Council on November 1, 2016, followed by approval of the Guaranteed Maximum Price (GMP) Amendment to the contract in an amount of $4,230,520 on January 17, 2017. As per the direction received during the August 4, 2016 Joint City Council, Southlake Parks Development Corporation (SPDC) and Parks & Recreation Board meeting, alternate pricing for the enclosed courts was included within the solicitation of the Construction Manager at-Risk contract for the project. In addition, discussion with both SPDC and City Council at the time of approval of the GMP Amendment on January 17, 2017, included future consideration for the City to exercise its option to include the enclosed tennis courts and increase the GMP in the coming months. Item 4D Page 2 of 3 If approved, HBC anticipates completion of the enclosed courts scope in early 2019. Financial Considerations: Funding in the amount of $8,902,000 is approved within the FY 2018 SPDC CIP for the Bicentennial Park Phase 3 Improvements which includes these improvements to the Southlake Tennis Center. The current approved Guaranteed Maximum Price in place with Haydon Building Corporation for improvements to Bicentennial Park Phase 3 – Southlake Tennis Center was awarded in the amount of $4,230,520. By exercising the City’s option to include the alternate for enclosed courts, the GMP will be increased to $6,552,320. Strategic Link: The requested action supports the focus areas of Infrastructure and Quality Development. The Corporate Objectives supported by this action are: - Provide Attractive and Unique Spaces for Enjoyment of Personal Interests (C3) - Invest to Provide & Maintain High Quality Public Assets (F2) This action addresses the City’s Critical Business Outcome to Improve the quality of life through progressive implementation of Southlake’s Comprehensive Plan recommendations (CB05). Citizen Input/ Board Review: − Park Board approved (5-0) Site Plan for the enclosed courts August 14, 2017 − SPIN Forum discussion August 22, 2017 − P&Z approved (5-1) Site Plan and masonry variances for enclosed courts September 7, 2017 − City Council approved (6-0) Site Plan with masonry variances for enclosed courts September 19, 2017 - SPDC & City Council consideration January 16, 2018 Legal Review: The CMAR Contract and GMP Amendment with HBC were previously reviewed by the City Attorney. Item 4D Page 3 of 3 Alternatives: The City Council may approve or deny the requested action. Supporting Documents: Notice to Proceed letter for Enclosed Tennis Courts AIA Document A133 – Guaranteed Maximum Price Amendment Staff Recommendation: City Council approval to exercise the City’s option to award the alternate for enclosed tennis courts to Haydon Building Corp as part of the Bicentennial Park Phase 3 – Southlake Tennis Center project for an amount not to exceed $2,321,778 Staff Contact: Rob Cohen, Director of Public Works (D HAYDON 07 May, 2018 Mr. Robert Cohen Director of Public Works City of Southlake Texas 1400 Main Street, Suite 320 Southlake, TX 76092 RE: Indoor Tennis Courts Southlake Tennis Center Haydon Building Corp Job Number 11-0010 Dear Mr. Cohen: Haydon Building Corp is of the understanding that this letter will serve as our acceptance and Notice to Proceed with Alternate A.1 — Indoor Courts (Two Courts) listed in our current Agreement with the City. This alternate is hereby modified to reflect the design process over the last year, resulting in the current Guaranteed Maximum Price, Project Scope and Schedule. Please reference Exhibits Y2 and Attachments 1.1, 1.2, 1.3, 1.4, and respectively for more detail on the current status of each of these items, respectively. This proposed Notice to Proceed and the attached Exhibits are valid up to and including Wednesday, May 16, 2018 after which time they may need to be updated to reflect changes in schedule and market conditions. We look forward to beginning the next phase of this new facility with the project team. Sincerely Haydon Building Corp Date. By: ...�c`""�L'" s- -Lots/ Les Keeble, Vice President Authorized to Proceed By: _ Date: Laura Hill, Mayor 1090 Texan Trail I Grapevine,Texas 75051 1 Phone 972-739-6405 Fax 972-264-1922 LIC#A ROC108937,B-01 ROC108085 OHAYDON Exhibit "Y2 " (Alternate A.1) AIA Document A133 AIA '� r Document Al 33r" - 2009 Exhibit A Guaranteed Maximum Price Amendment for the following PROJECT: (Name and address or location) Bicentennial Park Phase 3 Improvements-Tennis Center Property Development ADDITIONS AND DELETIONS: 450 West Southlake Boulevard The author of this document has Southlake TX 76092 added information needed for its completion.The author may also have revised the text of the original THE OWNER: AIA standard form.An Additions and (Name, legal status and address) Deletions Report that notes added information as well as revisions to the City of Southlake standard form text is available from 1400 Main Street,Suite 210 the author and should be reviewed.A Southlake,TX 76092 vertical line in the left margin of this document indicates where the author has added necessary information THE CONSTRUCTION MANAGER: and where the author has added to or (Name, legal status and address) deleted from the original AIA text. This document has important legal Haydon Building Corp consequences.Consultation with an 4640 E.Cotton Gin Loop attorney is encouraged with respect Phoenix,AZ 85040 to its completion or modification. AIA Document A201 TM'-2007, ARTICLE A.1 General Conditions of the Contract §AAA Guaranteed Maximum Price for Construction,is adopted in this Pursuant to Section 2.2.6 of the Agreement,the Owner and Construction Manager hereby document by reference.Do not use amend the Agreement to establish a Guaranteed Maximum Price.As agreed by the Owner with other general conditions unless and Construction Manager,the Guaranteed Maximum Price is an amount that the Contract this document is modified. Sum shall not exceed.The Contract Sum consists of the Construction Manager's Fee plus the Cost of the Work,as that term is defined in Article 6 of this Agreement. §A.1.1.1 The Contract Sum is guaranteed by the Construction Manager not to exceed Six Million Five Hundred Fifty Two Thousand Two Hundred Ninety Eight Dollars ($6,552,298),subject to additions and deductions by Change Order as provided in the Contract Documents. §A.1.1.2 Itemized Statement of the Guaranteed Maximum Price.Provided below is an itemized statement of the Guaranteed Maximum Price organized by trade categories, allowances,contingencies,alternates,the Construction Manager's Fee,and other items that comprise the Guaranteed Maximum Price. (Provide below or reference an attachment.) See Attached Exhibit"Y2"(Alternate A.1)Attachment 1.2 Exhibit Y GUT $4,230,520 ICA per attachment 1.2 $2,321,778 Exhibit Y2 GMP $6,552,29F Init. AIA Document A133TM—2009 Exhibit A.Copyright 01991,2003 and 2009 by The American Institute of Architects.All rights reserved.WARNING:This AIAe Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIAe Document,or any portion of it,may result In severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 14:04:22 on 04/25/2018 under Order No.9980121521 which expires on 08/16/2018,and is not for resale. User Notes: (2020637302) 1 §A.1.1.3 The Guaranteed Maximum Price is based on the following alternates,if any,which are described in the Contract Documents and are hereby accepted by the Owner: (State the numbers or other identification of accepted alternates.If the Contract Documents permit the Owner to accept other alternates subsequent to the execution of this Amendment, attach a schedule of such other alternates showing the amount for each and the date when the amount expires) See Attached Exhibit"Y2"(Alternate A.1) §A.1.1.4 Allowances included in the Guaranteed Maximum Price,if any: (Identijy allowance and state exclusions, if any,from the allowance price) Item Price($0.00) See attached Exhibit"Y2" (Alternate A.1) Attachment 1.5 §A.1.1.5 Assumptions,if any,on which the Guaranteed Maximum Price is based: See Attached Exhibit"Y2" (Alternate A,1)Attachment 1.2 §A.1.1.6 The Guaranteed Maximum Price is based upon the following Supplementary and other Conditions of the Contract: Document Title Date Pages §A.1.1.7 The Guaranteed Maximum Price is based upon the following Specifications: (Either list the Specifications here, or refer to an exhibit attached to this Agreement) See Attached Exhibit"Y2"(Alternate A.1)Attachment 1.3 Section Title Date Pages §A.1.1.8 The Guaranteed Maximum Price is based upon the following Drawings: (Either list the Drawings here, or refer to an exhibit attached to this Agreement) See Attached Exhibit"Y2"(Alternate A.1)Attachment 1.3 Number Title Date §A.1.1.9 The Guaranteed Maximum Price is based upon the following other documents and information: (List any other documents or information here, or refer to an exhibit attached to this Agreement) Exhibit"Y2"(Alternate A.1) Agreement between City of Southlake and Haydon Building Corp ARTICLE A.2 §A.2.1 The anticipated date of Substantial Completion established by this Amendment: Exhibit"Y2"(Alternate A.1)Attachment 1.4 ARTICLE A.3 §A.3.1 The Construction Manager has also included in the Guaranteed Maximum Price a separate line item labeled "Owner's Contingency"in an amount specified by the Owner. Init. AIA Document A133* —2009 Exhibit A.Copyright 01991,2003 and 2009 by The American Instltute of Architects.All rights reserved.WARNING:This AIAe Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIAe Document,or any 2 portion of It,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was t produced by AIA software at 14:04:22 on 04/25/2018 under Order No.9980121521 which expires on 0 8/1 61201 8,and is not for resale. User Notes: (2020637302) §A.3.2 This Owner's Contingency is for the Owner's exclusive use in absorbing the increased scope of Cost of the Work items(if any)within the Construction Manager's Guaranteed Maximum Price. §A.3.3 Any use of the Owner's Contingency requires approval by Change Order,showing both the amount reallocated to Cost of the Work,and the balance remaining in the Owner's Contingency. §A.3.4 The Owner's Contingency includes the Cost of the Work(including insurances),as well as the Construction Manager's fee on that Cost of the Work,which is not included in the Construction Manager's fee line item in the Guaranteed Maximum Price. OWNER(Signature) CONSTRUCTION MANAGER(Signature) Laura Hill,Mayor Leslie H.Keeble,V.P.of Ops. (Printed name and title) (Printed name and title) Init. AIA Document A133T"—2009 Exhibit A.Copyright®1991,2003 and 2009 by The American Institute of Architects.All rights reserved.WARNING:This AIAe Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIAe Document,or any 3 portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 14:04:22 on 04/25/2018 under Order Nc.9980121521 which expires on 08/16/2018,and is not for resale. User Notes: (2020637302) Additions and Deletions Report for AIA®Document A 133'- 2009 Exhibit A This Additions and Deletions Report,as defined on page 1 of the associated document,reproduces below all text the author has added to the standard form AIA document in order to complete it,as well as any text the author may have added to or deleted from the original AIA text.Added text is shown underlined.Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document.This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 14:04:22 on 04125/2018. PAGE Bicentennial Park Phase 3 Improvements-'Tcnnis Center Pro Rem Development 450 West Southlake Boulevard Southlake TX 76092 (Name, legal status and address) City of Southlake 1400 Main Street,Suite 210 Southlake,TX 76092 (Name, legal status and address) Haydon Building Corp 4640 E.Cotton Gin Loo Phoenix AZ 85040 §A.1.1.1 The Contract Sum is guaranteed by the Construction Manager not to exceed Six Million Five Hundred Pi-A Two Thousand Two Hundred Ninety Eight Dollars ($6 552 298 ,subject to additions and deductions by Change Order as provided in the Contract Documents. Set:Attached Exhibit_"Y2"(Alternate A.1)Attachment 1.2 Exhibit Y GNP $4,230,520 ICA per attachment 1.2 $2,321,778 Exhibit Y2 GMP $6,552,298 PAGE 2 See Attached _Exhibit"Y2"(Alternate A.1) Additions and Deletions Report for AIA Document A1331"-2009 Exhibit A.Copyright 01991.2003 and 2009 by The American Institute of Architects.All rights reserved.WARNING:This AIAe Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA6 Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 14:04:22 on 0 4/2 512 01 8 under Order No.99e0121521 which expires on 08/16/2018,and is not for resale. User Notes: (2020637302) See attached Exhibit"Y2"(Alternate A.I} Attachment 1.5 See Attached Exhibit"Y2"(Alternate A.1)Attachment 1.2 See Attached Exhibit"Y2"(Alternate A.1)Attachment 1.3 See Attached Exhibit"Y2"(Alternate A.1)Attachment 1.3 Exhibit"Y2"(Alternate A.1) Agreement between 01y oof_5authlake and Hgydon Building.CorP Exhibit"Y2"(Alternate A.1)Attachment 1.4 ARTICLE A.3 4A.3.1 The Construction Manager has also included in the Guaranteed Maximum Price a separate line item labeled "Owner's Contingency"in an amount specified by the Owner. §A.3.2 This Owner's Contin e>� ncy is for the Owner's exclusive use in absorbing die increased scope of Cost of the Work items cif any)within the Construction Manager's Guaranteed Maximum Price_ §A.3.3 Any use ofthe Owner's Contingency rcguires approval by Chants Order,showing;both the amount reallocated to Cost of the Work,and the balance remaining in the Owner's ContingcncX. §,A.3.4 The Owner's Contingency includes the Cast of the Work(including insurances),as well as the Construction Manager's fee on that Cost of the Work,which is not included in the Construction Manager's fee line_ item in the Guaranteed Maximum Price. PAGE 3 Laura Hill,Mayor Leslie H.Keeble,V.P.of Ops. Additions and Deletions Report for AIA Document A133TM—2009 Exhibit A.Copyright©1991,2003 and 2009 by The American Institute of Architects.All rights reserved.WARNING:This AIAe Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or 2 distribution of this AIAe Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 14:04:22 on 04/25/2018 under Order No.9980121521 which expires on 08/16/2018,and is not for resale. User Notes: (2020637302) Certification of Document's Authenticity AIA®Document D401 TM — 2003 I, ,hereby certify,to the best of my knowledge,information and belief,that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 14:04:22 on 04/25/2018 under Order No. 9980121521 from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIA®Document A133Tm—2009 Exhibit A,Guaranteed Maximum Price Amendment,as published by the AIA in its software,other than those additions and deletions shown in the associated Additions and Deletions Report. .All/Ij 'e 104A SSigned) (Title) - 4- (Dated) AIA Document D401 TM—2003.Copyright®1992 and 2003 by The American Institute of Architects.All rights reserved.WARNING:This AIAe Document Is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIAe Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 14:04:22 on 04/25/2018 under Order No.9980121521 which expires on 08/16/2018,and is not for resale. User Notes: (2020637302) 4DHAYDON Exhibit "Y2 " (Alternate A.1) Attachment 1 . 1 Amendment to Contract Language AMENDMENT TO AIA CONTRACT DOCUMENTS RELATING TO SOUTHLAKE TENNIS CENTER_DEVELOPMENT OWNER: City of Southlake, Texas 1400 Main Street, Suite 310 Southlake, Texas 76092 PROJECT: Bicentennial Park Phase 3 Improvements Southlake Tennis Center Development 450 W. Southlake Boulevard Southlake, TX 76092 CONSTRUCTION MANAGER: Haydon Building Corp 4640 E. Cotton Gin Loop Phoenix, AZ 85040 ARCHITECT: Barker Rinker Seacat Architecture, P.C. 3457 Ringsby Court, Unit 200 Denver, CO 80216 Whereas, the City of Southlake, Texas ("City" or "Owner") and Haydon Building Corp ("HBC" or"Construction Manager") previously entered into a contract to construct the Bicentennial Park Phase 3 improvements in the City, specifically the Tennis Center Development ("TCD") which contract documents consist of the following: 1. AIA Document A133-2009, Standard Form of Agreement Between Owner and Construction Manager; 2. AIA Document A201-2007, General Conditions of the Contract for Construction; and 3. AIA Document Al33-2009 Exhibit A, Guaranteed Maximum Price Amendment; as modified by the parties ("Contract Documents"); and Whereas,the City and HBC agree that the TCD public procurement process included a request for proposal ("RFP") and an interview process in accordance with the requirements of state law,resulting in an award of the contract for the TCD to HBC; and f Whereas, the RFP, the bid from HBC, and the Contract Documents executed between the parties all contain a scope of work for the TCD which include an indoor courts alternate ("ICA") with different size options and pricing for enclosed tennis courts at the TCD, as permitted by state law; and Page 1 of 3 Whereas, while the Contract Documents and the Guaranteed Maximum Price Amendment included the ICA detail, the City had not yet selected the desired ICA, but the City wanted construction to go ahead and commence while final determinations were being made by the City in connection with the ICA so, therefore, the interim contract sum listed in the Guaranteed Maximum Price Amendment of $4,230,520 did not include the cost of the ICA; and Whereas, the City has selected ICA Alternate A.1 for two indoor tennis courts, as included in the RFP, HBC's bid, the Guaranteed Maximum Price Amendment, and the Contract Documents; and Whereas, the parties agree and desire to execute a Second Guaranteed Maximum Price Amendment to the Contract Documents to include the City's selected ICA in the contract sum; and Whereas, the negotiation of amendments to the Contract Documents between the parties relating to the ICA has necessitated a delay in the commencement of the ICA work,which requires an amendment in the contract time for completion, the contract sum, and other related amendments to the Contract Documents; and Whereas, Owner and Construction Manager agree to amend the Contract Documents to the extent set forth in this Amendment Agreement, and otherwise the Contract Documents shall remain in full force and effect. Now,therefore, for ten dollars ($10.00) and other good and valuable consideration,including,but not limited to, the covenants contained in this Amendment Agreement, including the foregoing recitals which are expressly included as a part of these agreements,the receipt and sufficiency of which are hereby acknowledged, Owner and Construction Manager agree to the following amendments to the Contract Documents: AIA DOCUMENT A133-2009 (Standard Form Of Agreement Between Owner And Construction Manager As Constructor) 1. The parties agree to amend Section 5.2.1 to insert specific provisions for Construction Manager to participate in any savings as follows: Any savings realized on the total GMP of the Contract for both the Tennis Center&Indoor Courts,excluding Allowances and Owner Contingency, shall be split with 25%of any such savings paid to Construction Manager and the Owner retaining 75% of any such savings. 2. The parties agree to amend Article 11 "Miscellaneous Provisions", Section 11.5 "Other Provisions", to add a new subsection 11.5.22 to read as follows: 11.5.22 To the extent permitted by law, Owner fully releases Construction Manager in association with and shall indemnify, defend and hold harmless the Construction Manager and its agents,officers and employees from and against,any and all claims, suits, damages, losses, and expenses, including but not limited to attorneys' fees, arising out of any claim, by a third party or otherwise, that the addition of the indoor courts alternate to Page 2 of 3 the Contract Documents and/or the Guaranteed Maximum Price for the Project violates any provision in the Contract Documents or any state, county, or municipal code, statute, ordinance, or procedure, specifically including, but not limited to, those relating to procurement. 3. The parties further agree this Amendment Agreement shall be included as a Contract Document, as that term is defined in Article 1.1, and if this Amendment Agreement is inconsistent with any provision in any other Contract Document, this Amendment Agreement shall control. AIA DOCUMENT A201-2007 (General Conditions Of The Contract For Construction) The parties agree to amend Section 7.1.3 by deleting the third sentence, which currently reads: Accordingly, no course of conduct or dealings between the parties, nor express or implied acceptance of alterations or additions to the Work, and no claim that Owner has been unjustly enriched by any alteration or addition to the Work,whether or not there is, in fact, any unjust enrichment to the Work, shall be the basis of any claim to an increase in any amounts due under the Contract Documents or a change in any time period provided for in the Contract Documents. AIA DOCUMENT A133-2009 EXHIBIT A (Guaranteed Maximum Price Amendment) 1.-. 1. The parties agree to execute no later than_May 16 , 2018 a Second Guaranteed Maximum Price Amendment to include the selected ICA, with a new Guaranteed Maximum Price not to exceed $ dz552,298 2. HBC agrees to start work on the ICA project on the latter of _July 2,2018 or the issuance of building permit , 2018, and the parties agree to amend the Project Schedule to reflect a new substantial completion date for the ICA of_ January 15_, 2019. OWNER: CONSTRUCTION MANAGER: CITY OF SOUTHLAKE, TEXAS HAYDON BUILDING CORP (Signature) (Signature) V. (Printed name and title) (Printed name and title) Date Date Page 3 of 3 4DHAYDON Exhibit "Y2 " (Alternate A. 1) Attachment 1 . 2 Haydon Cost Proposal and Clarificationon Southlake Tennis Center-Indoor Courts Control Estimate 4 (D RECAP 20-Apr-18 RAYDON PROJECT DATA Developed Site Area(approximate) 0.37 acres Base Gross Bldg Area Covered Courts(122x135) 16,250 Note:Bldg areas indicated are per the Architects Plans Control Estimate 1 Current Control Estimate 4 20-Apr-18 Covered Courts $2,321,778 $ 142.88 /gsf Allowances The following allowances are included_in all options Landscape and Irrigation $50,000 Site Furnishings $5,000 Site Signage $5,000 Teledata,Security and AV $30,000 Alternate Pricing Add depth of 24"pier-Per LF $93.50 Add for pier casing-Per LF $72.50 Southlske Tennis Center-Indoor Courts Control Estimate I Estimate Detail 23-Oct-17 HAYDON Unit DESCRIPTION Unit Value Control Edlmate b Control Estimate I site Building sr e I aunding ALtOWANCEA _ -hams hom Addend—B1 Landsce 2andlrri ation is S1oQ,O0tl.00 SD Site Fumhltlags 1s 000.00 Site Si na o is 323 00D.0O SD Landscape anal ~ _ is She Furnishing. Is = t _ ,00000 i 8p0 'Wa Is W000.11A _ _ $2 Tslodste, and AV r---w� _is _ _ t - 94.D00.00 $50000 eelg0 BNICea for truaure, a anlae, ecl tInt- Converted to a Lump Sum in Control Estimate 4&No t an Apaaaelre 4 1 $36470.00 S36A70 Design Services for SWCtural Mechanical,Electrical Is sw4lickall £e Oasyn Sc�to,8uudurd,Atedtenicg Elecausi as - 1,47.00 14 TOTAL SO 161 TO PMITS AND FEES __ - N4no _ _ MOD MOO $0.00 TOTAL 6Df0 GENERAL REQUIRE Mem" - Ertar Consum 4 I ..--i2,5W.W 2fi00 WesNer prd g tnp Is Tam Morns 4 ti^71 Iteinw -- 1ao[o5coledsl hsndliraELUlpmenl Is -�S%�ei7&^F� ft qg' It 700 TOF'Ai CMM FEE•005T PROPOSAL - - - CMARF66fCoaptoofts Iss 100 f157152R0 1671 E><Wrrdod CTenard CorWalrn� h 1 - 181, .00 - O. Ens Cornturo oa 16 Weather PraPdWnMawMPona Is F1600 tdslmld tundRnO s�ulprllant # SOe foneo p 2600 =0TALEN01NrtfIIN7J SFANfNOBudyal II S to ENGiNEERING TESTiNB ra SO r tl f GENERAL GEAIOLTTION Demo conewete se -12L0 _ 500 Dome fanoat 'u No Demo at ory�les ea 2 _ S2 Ila Remove heads from as 4e 2 t Gaar fxtvrxn Latina ad DGaarpenmatan d b,4Q6 a 1 EARTRW RX sa:tl�F : 1ST 7 -Exporl trade e s 2 619.Pt1 1 cub cy 26'. 52,00 Frs _ .OD 13r6 An sl 2uf1 .b0 1 Readers ai_ 5 D50 1.25 3ti 3,20 na4 lop w 11- 23 "Soled Oa ur dw tadldi" pad_ us4or4 l -t b00.00 ssyPPY - to 1 SOD.00 00 r TAL 11 0 { b ASPHALT PAVM 0 Nona io.00 OD tq TOTAL SA f4 PIPED LFnLITfm _ SITE WATER 6'PvC d 50 OS OO Fit6n s as 3 S`Qo DO S1 s0O w Cwo yetvo aa'' _ _ 1 i1.'150.Oi7 �LpO 6'Rlsar oa _ 1 {2,8OO.gO S2 E00 Cawered to o#Lt'g WL - cu _ 1 t 7a0.OD Mahll'va0on&permits&testing le _ 1 45MO.00 SUBTOTAL SiON STrE SEWER 6"HOPE. — — - N _ too n W 1VFOPE PIP0 N In 370.00 _ "joO 16'HDPE PPqM It - - __5 96 CO S6aA CAM Salina as b limoo flutla a _ -_ uDrrsru 1 TOTAL Sit iR Ma _ _ _ rqr aiS sum d e r w DRAM STRUCTURES Caeednr Tor savor p f60.tlii 15. TOTAL fit 0 4b Dtl0 EM4INEERED ST1'E CONORM ---� s'Wean sr 1 D50 56.00 10A1D Fsnca plow lowWwone ea 0 SOOD DO v TOTAL favars seuthleke Tennis Center-Indoor Courts Control Estimate 4 Estimate Detell 27.Oct-17 HAYDON Unit DESCRIPTION Unit Value Control E.Ilmala 7 Control Estimate 8 IN 8v tdma she Building MI66 SITE CONSTRUCTION Now6RWl Fancq Its thew Chaln LAsk Fan 320 $4800 l52 00 S0 TOTAL 12000 SITE FURNISHOI43 Sa op o T ar#itot plwows Is so . 0.00 TOTAL LR#fDSCAPiNO Now is _ 0 TOM p TERMITE PRETREATMENT Budget of 60.10 p TOTAL o 0 CONCRETE BuYldtno Canon{e - - 2.V PI Pwe j Ra fy _ if 8t Woop _ .49 $109.200 24'PI P`or fare twwaW 4 0 1130,00 so _ 0 2v P I Plar -fy mecel M am" If 210 $17U op ;0 Y27 JW C4a0.24• 1 Piet AilamsnW - K t 00 760 o ;o ;o rS'i'Amt.GP. ne IE -pP i6�4p0 16'n2eall If 614 $76Oo o "S660 1 S- ortdow s It f 76.00 1 f 7q0 C ax — - of 2.666 20.90 Sti. ;p ;SI 100 S Stab on Carton Fyms.t IAM %I SMOD 40I so A'8tabaa Cerbn`a»H N 'ar 6 uirm - at - 1.3110 52,am Vl Goo TOTAL 10 160 PRECAST'7 TILT UP WALL$ tone S0.00 0 .pit W O AL FLOOR SEAL __ None 61 .40 SO o an MASONRY stork o�ltto<irl �l s 6.60 1 b.4 1 Ca a{tu volt _496 AO S60 Td iSlAeM1 1YI1a of Io.IXt 103- *0 T 07= So 1.152 SIEMENS PAVEA6 _ _ to None at O0 I (0 TOTAL. Y0 W STRUCT•M1SC STEEL _ W 40 SO MrAL Sol _. A OUON CARPENTRY _ Nunn 0.00 6 00 TOTAL 4 0 4 TRrM CARPENTRY Day htsteS c. _ _ 8 16moo _ S12oo _ Oa W YOYAL t CABINETRY Nano _ O.IX9 ;0 S000 Sp TOTAL 10 so FIREPROOFING -none _ 5000 000 TOTAL ;6 So INSULATION Wit PEB 50•".L 00 TOTAL oil ro ROOFING Wth PEB SO.00 pp TOTAL Se So 0 METAL R0DFlm(VSI0ING*A KHFNOS Nona 50 Do 0�4�o:no TOTAL AI=F SPECIALTIES Nuns YO I OTILL CAULKING.■WATERPROOFING _ {0 Caulk.reb.and waSrs i It 5,288 60 tN4 _ oo S0 FOTAL ;0 S2,B14 E alado*m lIMB1id 0 Li.6oa p0 YS 6o0 Soulhlake Tennis Center•Indoor Courts Control Eldmal a i Estimate Detail 23-0ct-17 HAYDON Unit DESCRIPTION Unit Value Control Esthneis s Control PJUrrula S b Building SUa - eundinp hood door as ,5f70 00 s0 Ent door SF as ] 00 - 1700 TOTAL S0 0 sl FIRISH Inc _ LOYAL Lq Q _ fro,a)n num ail W!M#OtTSV3�OLAZIND En SF loon sa 2 ss.000.Qo Ltl.WO 00 @ TOTAL St7 SO q00 D ILLL 8 STUD FRAMING I None S@Oo 0 _ TOTAL Sol to STUCCO AN EIFS Na a So o0 I7i1 TOTA4 LO CERAMIC VILE - - None So.+7ti TOTAL so ACC418TIC No" WOO 0 TOTAL_ fU FLOOR COVER111I4i9 wan[ ,qp TOTA ALL COVERINGS WOO Nona o 0 SU _ TOTAL FRiAL CLEARING Dud al [# r6250 i@.26 $3.250 �SAO _ TOTAL so to U M PAINTING T' Ooors as 8 _ 110000 1 00 ou 0' _ TOTAL so so I 5600 aPEcuLLTrEB — _ Fire Exun oshan ea 2 S7500 -760 asa numwn Is sz.5moe TOTAL Sz 690 TOILET PARTITIONS a ACCESSORIES Nana f0 Rai 0 TOTAL E_OUIPMEHT None {q,00 @@ TOTAL o 0 FtIRNISHINGs _ -— NoneDG q TOTAL SO SQ SPECIAL.CONSTRUCTION Pne-I Fndyed Tohnt Wuclule l t22x135f Thermal Break— LS 1 6RS.Ofk 0 ou"em S - LF 270 57205 SLI Pre-En ineered fabric struclure 162X136 sf 2876 {0 Prof Ts6dd s'wd�m 222M1Q5 of _ __ S24 27 Wiling [f 6i66 F-W f6,�B0 S0 TOTAL ra 736" CONVEYANCES SOW I TOTAL PLUMBING Rofa6pto On"Founlaln_ is - 1 S27,656.00 23 661 —00 _ TOTAL 7 t FIRE PROTECTION Bud of a1 1bi74 72b _ oS6 $@.00 to ,@o Q TOTAL S37 HVAC Bu -ar 4 =207 g0@gq0 7,08 s:p2 ow LSHV tons as _ 47001 6.10 Mlydmum G"Hs[t LS 1 1.2s2.00 19 TOTAL to 26tla" 4NUILDHID ELECT511CAL _ Electnc l service - id 46 70 .W UpWinp t6e711060 _ f06 .. Power to,for mach la 1 SIX000.00 0 Paant at 16 70 f.ta - 1 Mise sf 16 77� 31,50 _ _10 470 Fire Alarm d 1920@ 1.50 41,209 Bonds Is 1 MMAW= {q 336 TOTAL Q s#1 266119 6DE o Tonle Center-Indoor Courts sOmNa 4 DWtl 2"ct-17 BAYDON Unit PTION Unit Value Cnnwl Wlm@14 S Cnnuo2 E4Um+Yr !lo Du p Pl+ I Su r11 np IRITY 06 oo 40 Io bwldl tl 420 li".00�l 225 $30A0 1f0 0 OT 0 0 2,Oa1,483 0 0 2,175,478 0 0 2,200,453 0 0 2,155A" Southlake Tennis Center-Indoor Courts Control Estimate 4 Clarifications&Assumptions HAYDO 9 4/16/2017 General Assumptions 1 The following is the basis of this Estimate.The estimate is complete and in accordance with the plans and specifications Including but not limited to items reasonable inferable and specifically the following: 2 Items per addendum 1 are included.See allowances. 3 We have included an allowance for design of Structural,Mechanical and Electricals stems.See detail. 4 It is assumed that the designer of record will provide Revit backgrounds for design of systems. 5 Max occupancy of Covered Courts is assumed to be 70 people ILO the 230 listed. 6 The fabric covered building is as manufactured by Legacy Buildings meeting their standard specifications.Building dimensions are assumed to be to the outside face of the building. General Exclusions 1 iGovemmental or utility company permits or service connection fees of any type. 2 IDesi n fees except as included in allowance for structural and MEP) 3 IDesi n of low voltage electricals stems except fire alarm. 4 Sales Tax(assumed tax exempt) 5 'resting andspecial inspections 6 Overexcavation and select fill at the building pad. 7 Subdraina e systems(spec section 33 4600) 8 Storm drain upgrades-it is assumed that existing drainage infrastructure is adequate for the new bldg. 9 Landscaping or irrigation of any type,Including_repair of damaged areas(assumed Its covered by allowance 10 (Lime treatment of concrete paving sub grade 11 IFumiture,fixtures and equipment(except as noted 12 Data and telecommunication equipment and racks 13 'Tennis court resurfacing or surfacing of new slab areas. 14 'Tennis court equipment assume current equipment is retained 15 'Tennis court covers 16 Si na a or graphics other than in the allowance 17 Sitework outside of the building envelope except as outlined below 18 Storefront entries or vestibules at the building 19 Heat in the building 20 15 Db max.noise level of HVAC.An equipment enclosure is included,but not sound engineered. 21 Control of lighting from the new tennis center building 22 lRestrooms.hose bibs.interior drinking fountains or other plumbing except as outlined below. General Conditions 1 A contractors contingency made up of 1%Construction Contingency and 4%Preconstruction Estimating Contingency is included in this estimate and is intended for CMAR's exclusive use. 2 No Owners Contingency is included Sitework f Existing Conditions 1 (Demolition of existing facilities and site features is included. 2 Grading is included to subgrade of new slabs and at perimeter of existing. 3 6"water main from Freedom Lane for fire protection _ 4 Sidewalk are included as indicated 5 'A 4 sided approximately 18x60 block/brick with precast cap enclosure is included at the east end to enclose the AHU's 6 IlAssumed 175 If of 8ft WI fence with brick piers as a barrier at the east end of the building. 7 (Prima ower conduits are included to location adjacent to Freedom Lane, 8 Telecom conduits are included to the new tennis center. Concrete 1 Concrete foundation for the building is assumed to be 24"piers to 30 ft depth at approximately 20 ft on center at the iperimeter of the building supporting a 16x24 grade beam.We have included a slab on grade closure pour slab at the perimeter of the existing courts to make a continuous slab at the interior. 2 Infill slab for option 3B.3 is assumed to be 8"PT on 8"void form supported by piers at 20ft on center 3 11 Piers are assumed to be total depth of 30ft and are assumed to be cased.Dry placement methods are assumed. Masonry 1 Precast,Cast Stone and stone work is included at the screen wall. Southlake Tennis Center-Indoor Courts Control Estimate 4 Clarifications S Assumptions HAYDO 9 4/1612017 Doors and Windows 1 12 pairs of 3080 hollow metal doors and 1 pair of store front doors for ent /e ress are included. 2 One 8x10 manual overhead door is included. Finishes 1 JINo finishes other than the manufactured building liner and painting of doors Specialties 1 JjNone Equipment 1 None Furnlshin s 1 IlNone Special Construction 1 The pre-engineered structure is asspecified and manufactured by Legacy Building and is insulated and lined per the spec- Conveyances 1 1114one Mechanical and Plumbing 1 Air conditioning meeting the criteria outlined is included.Distribution is by duct sock the length of the building 2 Air curtains are included at 2 entry door locations 3 :2 HAS fans are included at each tennis court 4 A complete wet fire protection system is included. _ 5 Plumbing is limited to relocation of the existing drinking fountain. 6 Installation of freeze-proof wall hudrant 7 Condensate drain piping from HVAC units 8 IBud et pricing is based upon a 30-35 Degree Temperature Reduction 9 IBud et includes costs for Minimum Gas Heat. Electrical and Special Systems 1 Lighting system meeting indicated criteria is included,lights are controlled by relay with timer/override for on/off control. 2 Exterior lighting is limited toegress lighting at entry. 3 Electrical service gear and power for lighting and HVAC is included(assumed 200 amps 480 volt 4 120v,20a convenience power in included at each side column. 5 Emergency power equipment is excluded. Conduit for 3 WAPS and 3 cameras is included.E ui ment and cablingis assumed to be covered b allowance. L889 Audio Visual s stem cablingand installation is covered b allowance. Video Surveillance.Securit and Access controls stem is covered b allowance. F=ire alarms stem is included as indicated.. City of Southlake's Updated on 23 Apr 18 Tennis Center Property Development CMAR's Indoor CourtsCMAR Fee 1.A CMAR's Preconstruction Fee 1.A.1 Construction Cost Estimating & Value Anal sis\VE 0 LS 0 0 1.A.2 Scheduling, Phasing & Logistics Planning 0 LS 0 0 1.A.3 Constructability Reviews 0 LS 0 0 1.A.4 Subcontractor Procurement& Scope Validation 0 LS 0 0 1.A.5 Meetings, Conference Calls\Video &Travel Time 0 LS 1 0 0 1.A.6 Other Preonstruction Services 0 LS 1 0 0 1.A CMAR's Preconstruction Fee- Subtotal 0 1.13 CMAR's Construction Fee 1_B.1 Home Office Overhead 1 LS 24062.5 24062.5 1.13.2 Home Office Profit 1 LS 24062.5 24062.5 1.13.3 Other Construction Fees LS 0 1.13 CMAR's Construction Fee-Subtotal 48125 1.A+ 1.13 CMAR's Total Fee 48125 Percentage of Cost Proposed for CMAR's Fete on Change Orders 2.75% Page 1 of 1 160423 SMTC CMAR's Fee Cost Proposal Template Covered Courts REV 04.00 0 2016 All Rights Reserved by Peak Ptrogram Value,LLC City of Southlake's Updated on 23 Apr 18 Tennis Center Property Development CMAR's InCt Cost Proposal Detail 2.A Insurance 2.001 Performance & Payment Bonds 1 LS 17500 17,500 2.002 Maintenance Bond LS 0 2.003 Builder's Risk Insurance 1 LS 900 900 2.004 General Liability Insurance 1 LS 10500 10,500 2.005 Professional Liability Insurance LS 0 2.006 Pollution Liability Insurance LS 0 2.007 Excess\Umbrella Liability Insurance LS 0 2.008 Other Insurance Requirements LS 0 Note: All bonds & insurance assume CMAR's added costs for a Indoor Court Bldg contract of$1,750,000. 2.A I CMAR's Estimated Cost of Insurance - Subtotal 28,900 Percentage of Cost Proposed for CMAR's Insurance on Change Orders 1.7% 2.13 CMAR's Onsite Staff 2.009 Project Manager 3 MO 13856 41,568 2.010 Project Superintendent 6.0046189 MO 13000 78,060 2.011 Assistant Superintendent MO N/A 2.012 Mechanical/Electrical Coordinator MO N/A 2.013 Working Foreman MO N/A 2.014 Project Engineer 6 MO 9093 54,558 2.015 Office Engineer MO N/A 2.016 Field Engineer MO N/A 2.017 Field Estimator MO N/A 2.018 General Laborer 5L MO 1 3500 17,500 2.019 1 Timekeeper I MO N/A Page 1 of 6 1BD423 SMTC CMAR's Fee Cost Proposal Template Covered Courts REV 04.00 0 2016 All Rights Reserved by Peak Ptrogram Value,LLC City of Southlake's Updated on 23 Apr 18 Tennis Center Property Development CMAR's InCt Cost Proposal Detail 2.020 Field Office Manager MO N/A 2.021 Warehouse Manager MO N/ 2.022 Field Secrete MO N/A 2.023 Other On-site Contractor Staff LS N/A 2.13 CMAR's Estimated Cost of Onsite Staff-Subtotal 191,686 2.0 CMAR's Onsite Reimbursable Expenses Mobilization 2.024 Field Engineering Equipment LS N/A 2.025 Site Survey LS By Sub 2.026 Layout Within Site LS By Sub 2.027 Office Trailer 6 MO 750 4,500 2.028 Office Supplies & Equipment 6 MO 500 3,000 2.029 Storage Trailer 6 MO 200 1,200 2.030 Warehouse MO N/A 2.031 Set Up Onsite Office LS N/A 2.032 Set Up Onsite Store a\La down Areas LS By Sub 2.033 Set Up Onsite Parkin Areas LS By Sub 2.034 Temporary Roadways LS By Sub 2.035 Tem ore Fencing LF By Sub 2.036 Temporary Toilets 61 MO 200 1,200 2.037 Project Sin 1 1 EA 750 750 Safety 2.038 Safe Equipment 1 LS 1500 1,500 2.039 First Aid Supplies 6 MO 50 300 Page 2 of 6 180423 SMTC CMAR's Fee Cost Proposal Template Covered Courts REV 04.00 m 2016 All Rights Reserved by Peak Ptrogram Value,LLC City of Southlake's Updated on 23 Apr 18 Tennis Center Property Development CMAR's InCt Cost Proposal Detail E 2.040 Fire Protection LS N/A 2.041 Fire Extinguishers 6 EA 65 390 2.042 Fall Protection LS By Sub 2.043 Third Party Safety Inspections MO By City 2.044 Temporary Walkways LS N/A 2.045 Barricades LS By Sub 2.046 Traffic Control LS By Sub 2.047 Securit \Watchman Services MO N/A Utilities 2.048 Install Temporary Electric Service at Site Office LS By Sub 2.049 Install TernporaEy Teledata Service at Site Office LS 0 2.050 Install Ternporwy Water & Sewer Service at Site 1 LS 1500 1,500 2.051 Install Temporary Gas Service at Site LS By Sub 2.052 Ongoing Electric Charges for the Site Office 6 MO 250 1,500 2.053 Ongoing Teledata Char es for the Site Office 6 MO 150 900 2.054 Ongoing Water& Sanitary District Charges 6 MO 250 1,500 2.055 Ongoing Gas Utility Charges (exluding Tern Heat MO N/A Ongoing Expenses 2.056 Jobsite Cell Phones for Site Staff 6 MO 500 3,000 2.057 Project Schedule Setup & Maintenance 1 LS 500 500 2.058 BIM Model Setup & Maintenance LS N/A 2.059 Project Extranet Setup & Maintenance LS N/A 2.060 Project Photo Documentation 26 WK 25 650 2.061 VideoMebcam Documentation MO Excluded Page 3 of 6 1B0423 SMTC CMAR's Fee Cost Proposal Template Covered Courts REV 04.00 ©2016 All Rights Reserved by Peak Ptrogrem Value,LLC City of Southlake's Updated on 23 Apr 18 Tennis Center Property Development CMAR's InCt Cost Proposal Detail M�"""n= 1 5 2.062 Employee Parkin MO N/A 2.063 Home Office Travel Costs LS N/A 2.064 Moving & Subsistence LS N/A 2.065 Additional Plans & Specs during Construction 1 LS 500 500 2.066 Shipping, Couriers, & Postage 1 MO 250 250 2.067 Project-specific Delive & Hauling to\from Site LS N/A 2.068 Temporary Radios LS N/A 2.069 Temporary Wiring & Lights MO B Sub 2.070 Water, Ice & Cups 6 MO 100 600 2.071 Ladders &Stairs LS By Sub 2.072 Erosion Control LS By Sub 2.073 Shoring LS By Sub 2.074 Weekly Clean-up WK By Sub 2.075 Final Clean-up LS By Sub 2.076 Dumpster Rental 6 MO 500 3,000 2.077 Dum ster Pulls 18 EA 150 2,700 2.078 Temporary Generator MO By Sub 2.079 Misc. Power E ui ment LS By Sub 2.080 Equipment Repairs & Maintenance LS By Sub 2.081 Temporary Partitions SF By Sub 2.082 Pick-Up Rental 6 MO 1 3400 20,400 2.083 Automobile Rental MO N/A 2.084 Pick-Up Fuel & Maintenance MO Inc Page 4 of 6 180423 SMTC CMAR's Fee Coat Proposal Template Covered Courts REV 04.00 0 2016 All Rights Reserved by Peak Ptrogram Value,LLC City of Southlake's Updated on 23 Apr 18 Tennis Center Property Development CMAR's InCt Cost Proposal Detail 2.085 Automobile Fuel & Maintenance MO Inc 2.086 Water Truck MO By Sub Hoisting $ Material Management 2.087 Forklift Rental LS By Sub 2.088 Tower Crane Rental/Mobilization/Demobilization LS N/A 2.089 Hydro-Crane Rental WK By Sub 2.090 Other Crane Costs LS By Sub 2.091 Material Hoist WK N/A 2.092 Personnel Hoist LS N/A 2.093 Erect Hoists LS N/A 2.094 Hoist Landings LS N/A 2.095 Ternpormy Hoist Operation MO N/A 2.096 Hoisting for Subs LS By Sub 2.097 Scaffolding LS B Sub 2.098 Other Hoisting & Materials Management Costs LS By Sub Temporary Protection of the Work 2.099 Tem ora Site Protection not w/Erosion Control LS N/A 2.100 Temporary Building Protection WK By Sub 2.101 Temporary Building Heat not w/Gas Char es WK By Sub 2.102 Dewatering System & Other Water Removal LS By Sub 2.103 Snow Removal LS N/A 2.104 Other Protection of Work Items WK N/A Testing 2.105 Soil Testing LS By Owner Page 5 of 6 160423 SMTC CMAR's Fee Cost Proposal Template Covered Courts REV 04.00 0 2016 All Rights Reserved by Peak Plrogram Value,LLC City of Southlake's Updated on 23 Apr 16 Tennis Center Property Development CMAR's InCt Cost Proposal Detail 12.1!06 Concrete Testing LS By Owner 2.107 Masonry Testing LS By Owner 2.108 Weld Testing LS By Owner 2.109 1 Other Materials Testing LS By Owner Permits & Fees 2.110 Building Permit LS By Owner 2.111 Plan Check Fee LS By Owner 2.112 Water Tap Fees LS By Owner 2.113 Sewer Tap Fees LS By Owner 2.114 Sanita Tap Fees LS By Owner 2.115 Elevator Permit & Inspections LS By Sub 2.116 Mechanical & Electrical Permits & Inspections LS By Sub 2.117 Health Department Permits & Inspections LS Excluded 2.118 Other Government Fees\Permits Required for FCO LS Excluded Other CMAR Onsite Reimbursable Costs 2.119 Other CMAR's Onsite Costs Needed for the Work LS N/A 2.0 CMAR's Estimated Onsite Reimbursable Expenses - Subtotal 49,840 2.000 CMAR's Total Proposed Costs to Be Reimbursed 270,426 Page 6 of 6 1e0423 SMTC CMAR's Fee Cost Proposal Template Covered Courts REV 04.00 0 2016 All Rights Reserved by Peak Ptrogrem Value,LLC 4DHAYDON Exhibit "Y2 " (Alternate A. 1) Attachment 1 .3 Scope of Work BARKER Attachment B.1 - Indoor Courts - Project Scope R I N K E R SEACAT iecn�iuiu�� DESIGN CRITERIA Date Created: February 10,2017 Southlake Covered Tennis Courts Date Revised: August 01,2017 1. CIVIL AND SITE CRITERIA 1.1. Refer to owner provided Geotechnical Report and Site Survey for information related to existing conditions. 1.2. Water Service • A 6"fire water main will be installed to service the proposed sprinkler system in the building. The new fire main will tap into an existing water main located on the adjacent commercial property on the east side of the tennis courts. It is assumed that the existing water main is located within a utility easement. • The existing drinking water fountain located at the northwest corner of the building will be relocated to be on the outside of the proposed fence on the north side of the building. Drain will connect to nearby storm sewer. 1.3. Gas Service • Assume a new gas meter with 2psi outlet pressure for service to gas heating mechanical equipment. Include a gas PRV and shutoff valve at the connection to each mechanical unit. 1.4. Electric Service • A new electrical service will be required including a pad-mounted transformer. Transformer to be positioned on site to meet utility company clearances and access requirements. City recommends locating along the utility easement at the east side of the property. 1.5. Communications/Data • Building will need to provide WIFI access.Three wireless access points(WAPS)to be provided. • Run conduit from Tennis Center Building (Phase 3A)to Covered Courts(Phase 3B)so that fiber can be installed later. • Telecommunications rack to be located at south-west corner of building with wire mesh enclosure to secure and protect rack. 1.6. Site and Roof Drainage • Site drainage will surface drain to existing grate inlets located on the south and north sides of the building. Roof drains from the building will be connected underground to the existing storm rain on the north side and south side of the building. • Provide 4" storm drain connections for landscape bed drains. Existing inlet size and location to be adjusted as needed. 2. SITE PLANNING AND LANDSCAPING CRITERIA 2.1. Access and Walks • New sidewalks will be constructed on the west side, east side and south side of the building for access to building main entrance and egress from all exits. The new sidewalks will tie to the existing sidewalks. • A section of the existing sidewalk on the south side of the building will be removed to accommodate the new mechanical yard. • Provide sleeves underneath sidewalks as needed for irrigation, data, security and other utilities. 2.2. Architectural Site Wall • Provide a 6ft. tall split face integral color CMU screen wall around mechanical equipment. 1 Covered Tennis Design Criteria BARKER R I N K E R SEACAT ucrutcirr! Provide 8ft. wide ornamental gate for maintenance access to mechanical equipment. ■ Wall height to be dictated by equipment height, acoustics, and ordinance requirements. Gate height to match wall height. 2.3. Building Signage • Building identification signage is not required. Provide site directional and operational signage as required by owner. Provide room signage as required by code. 2.4. Parking and Drives • Existing parking counts to remain as is. No additional parking is anticipated. • If modification or relocation of ADA parking is needed, it shall comply with TAS standards. 2.5. Security, Gates and Fencing • Existing fencing around tennis courts to be demolished. Portions of existing perimeter fencing will need to be demolished to accommodate building structure and new perimeter fencing layout. New chain link fencing will be constructed along the east side and north side of the building. The new fence will tie to the existing chain-link fence. New fencing will match existing perimeter fencing. + New double swing gate will be installed at the northeast corner of the site. • Access from the east parking lot to the 3 northeast public courts will remain. 2.6. Trash Enclosure • Not required.Trash will be removed to remote location. 2.7. Site Furnishings • Benches and Trash receptacles may be required. Owner to determine desired quantities and locations. ■ Concrete pads to be provide where needed. 2.8. Plantings and Irrigation • Tie-off existing irrigation impacted by building. Existing irrigation system to remain operational. New planting and irrigation in the future by City of Southlake. • Provide irrigation sleeves underneath new sidewalks. 3. FOUNDATION AND SLAB ON GRADE CRITERIA 3.1. Protection of Existing Tennis Courts • Assume the existing courts will remain in place, but will be required to be resurfaced. Existing court post tension slab areas shall be protected from damage during construction and pier drilling. 3.2. Drilled Piers • Piers required for the new tensile fabric structure shall be designed in accordance with the geotechnical report prepared for the facility by Fugro, dated September 2016 and the subsequent Fugro addendum letter dated May 3, 2017. • Piers shall not extend deeper than the deepest test boring less 5'-0", unless specifically authorized by the Owner's geotechnical engineer. Owner's preference is for the bottom of the pier to be above the water table. • The pier drilling process will be in close proximity to existing post tensioned courts and shall be executed such that the existing courts are not damaged. 2 Covered Tennis Design Criteria BARKER RINKER SEACAT c�ee�nciv�e • Reference ACI 336.1 - Specifications for the Construction of Drilled Piers. • Drilled concrete piers to be bid with add alternates for casings and/or wet concrete placement. Bidders shall provide unit pricing for deeper or shallower drilled piers. Unit prices to include labor, materials, tools, equipment, and incidentals required for excavation, trimming, shoring, casings, dewatering, reinforcement, concrete fill, testing and inspecting, and other items for complete drilled-pier installation. 3.3. Grade Beams • Grade beams that may be required for the new tensile fabric structure shall comply with the recommendations in the geotechnical report prepared for the facility by Fugro, dated September 2016. • Grade beams shall be designed and constructed in accordance with the ACI 318-08 Code. 3.4. Infill Slabs • Provide infill slab between existing court perimeter and new court structure. Design of slab to be in accordance with geotechnical report. 4. COVERED TENNIS COURTS PROGRAMMING CRITERIA 4.1. Design Criteria is based on the following Code &Occupancy Classifications: • Adopted Code: 2015 IBC • Occupancy Classification per 303.4: A-3 Assembly • Type of Construction Per 601: Type II-B • Maximum Allowable Building Height per 504.3: 75'-Sprinklered • Allowable Building Area: 45,125 SF • Actual Building Area: 15,725 SF • Automatic Fire Sprinkler System is required per 903.2.1.3 • Fire Alarm required per 907.2.1 • Occupancy per 1004.1.2: o Typical Occupancy/Plumbing Fixture Load: 46 Occupants • 2 courts with 4 participants and 19 spectators each o Egress Sizing for Large Events: 1,049 Occupants with a 15 net occupant load factor • Means of Egress Sizing per 1005: 158" required for 1,049 Occupants o Egress capacity will be provided for Large Events • Plumbing fixtures for occupants in the covered courts structure will be located in the Tennis Center Building as it is part of the larger Tennis Center Complex. o Restrooms for the typical occupant load of 46 occupants will be provided in the Tennis Center Building. Per 2902.3.2 the travel distance to these facilities from the covered court structure will not exceed a distance of 500ft. o If the Covered Courts Structure hosts an event in which more than 46 occupants will be present, temporary restroom facilities will need to be provided by Owner. o The Tennis Center Building fixture counts have been sized for 118 occupants inside the building and 226 occupants throughout the Tennis Center Complex. Of the 226 occupants throughout the Tennis Center Complex, (46)occupants were allocated to the two courts that are proposed to be covered as a part of this project. • Reference previous coded analysis completed for the Tennis Center Building. • A vestibule will be provided at the main entrance to accommodate energy code requirements. 3 Covered Tennis Design Criteria BARKER R I N K E R SEACAT IIIENIILCItl�! 4.2. Horizontal Clearances + Inside clear space should enclose the existing tennis courts as closely as possible pending foundation clearance criteria. ■ Provide entry access to either court with-out disrupting play. 4.3. Vertical Clearances + Clear interior ridge height will be 38'-0", base line height shall be 21'-0", 18'-0"clear between courts (lighting location) and interior back wall height clearance will be 18'-0" on the inside. Areas above court play area to be uncluttered. 4.4. Nets, Backdrop and Curtains Provide 10'tall transparent mesh/net divider curtains between courts. Two piece that may be drawn to ends or to the center. ■ Provide 10'tall backdrop at back of court line in contrasting dark green color or black. Finalize color with owner. + Provide removable tennis net posts and nets, officials equipment, and related fixed tennis equipment as required by owner. 4.5. Furniture and Fixtures • Owner to determine desired furnishings. (3)WAPS to be provided. 4.6. Tennis Court Resurfacing • Remove existing court finish and shot blast court areas for installation of new court finish. Provide contrasting colors for play and side court areas. Accommodate drainage to perimeter for cleaning. Assume existing slope of courts to remain. 5. ENCLOSURE CRITERIA 5.1. Fabric Structure on Rigid Steel Frame • Exterior walls and roof of the covered court structure and associated vestibule are to be constructed of a primed rigid steel frame structure with tensioned PVC fabric. PVC fabric to be installed at both the exterior and interior of the rigid steel frame structure. PVC fabric shall have an expected lifespan of 20-30 years. Rigid steel frame and bracing system shall be engineered to support all ceiling suspended lighting, mechanical ductwork, and divider curtains. Structure to have 36" overhangs to support roof gutters and downspouts. Provide insulation at roof and exterior walls as needed to meet adopted energy code. 5.2. Exterior Color • Provide two exterior fabric colors selected from standard color selections available. Colors to be similar to approved entitlement elevation renderings. 5.3. Interior Finish Material Interior PVC fabric to be white, highly reflective material without sags or ripples, controls condensation to galvanized structural steel members, resists puncture, and provides a ventilated air space. Building rigid steel frame shall not be exposed from the interior of the building. 5.4. Gutters and Downspouts • Material and size to accommodate anticipated rain flows. • downspouts shall connect to storm sewer system and shall have cast iron boots. 5.5. Ice Fall Protection • Provide ice breaker detail on eaves to minimize impact below. 4 Covered Tennis Design Criteria BARKER R I N K E R SEACAT IYEYlILCIYY! 5.6. Doors and Windows Provide (2) 6'Wx7'H paired aluminum doors with full glass lites at building vestibule. Provide(1) 6'Wx7'H paired hollow metal flush doors and (2) 8'W x 8'H paired hollow metal flush service doors.All doors to have panic hardware and illuminated exit signs. No windows to be provided. • Egress only door will be secure from exterior entry. • Observation window at vestibule may be desired. Confirm with owner. 6. MECHANICAL CRITERIA 6.1. Environment Criteria • Building temperature shall range between 45 to 60 degrees during winter and 20 to 25 degrees below the outdoor temperature during summer, 55%to 60% humidity, an HVAC system capable of changing the air within the building 1.5 to 2.0 times per hour at low noise levels (<15 dB)and without creating a draft on players. • Note: Noise radiated from mechanical units through fabric building walls will be much louder than 15dB. Units typically operate around 90-100dB and fabric walls will do little to attenuate. Suspect a full CMU enclosure or acoustical screen wall enclosure will be required around units, to reach a reduction level close to 15dB. If this is a required maximum noise level inside the building; suggest that the design require an acoustical consultant to confirm it will be met. • Ventilation for playing surfaces shall be provided at 0.3 CFM/SF or 4,600 CFM. • Provide Add. Alternate for cooling system to provide 30-35 degrees below outside air temperature. 6.2. HVAC System • Equipment to be two grade mounted packaged rooftop units with integral direct expansion cooling and gas heating, Trane YC or equal. Units to include a 100% outdoor air economizer with powered relief fan, CO2 demand ventilation control, supply and relief fan variable frequency drives and integral controller running a single zone variable air volume sequence. • Each unit to include a horizontal return ducted to a side wall intake louver low on the wall. (1) supply air duct shall be connected to each unit and routed as close as possible to pedestrian alley at back of courts and as high as possible to roof structure. • The supply and return ducts shall also include sound attenuators installed between the units and exterior wall penetrations. • Each unit shall also be provided with a return air smoke detector for code required safety shutdown. Typically, smoke detectors are EC provided, MC mounted and EC wired. • High volume low speed (HVLS)fans shall also be included for mechanical system. Assume (2) fans per court, with user allowed control for fan operation based on individual player's preferences. Fans shall be manufactured by Big Ass fans, Entrematic, Kelly or Macroaire. Coordinate fan mounting with enclosure structure. 6.3. Mechanical Equipment Location • System to include ground mounted equipment located on rear and close to service drive. • Locate RTU's at grade, and along the south building facade. • Final design shall be reviewed with local ordinances to verify compliance of the location with the property line and any required setbacks. • Final unit selections to be coordinated with available site clearances. Insure sufficient space is provided in the mechanical yard for the unit and minimum service clearances. 6.4. Screening of Equipment 5 Covered Tennis Design Criteria BARKER RINKER I SEACAT • Assume screen wall to be approved by the City of Southlake around all sides of equipment including mechanical, electrical, and gas service entrances. Provide lockable service gate. • We recommend a CMU screen wall around the RTU's to mitigate noise.Alternatively, a pre- manufactured sound attenuating wall shall be considered. Final solution to be designed to ensure calculated sound at the building property line will be at or below local city ordinance levels. One possible manufacturer of an acoustical screen wall that we have seen used previously is Sound Control Technologies. Screen wall height on three sides to be coordinated to be no taller than the top of the mechanical equipment. 7. FIRE PROTECTION CRITERIA 7.1. Fire Sprinkler System 7.2. Water Service Location/Enclosure Assume a new 6"fire service shall be provided for the enclosure. • Provide new service from water main and provide fire entry double check backflow at south- east corner of building enclosure. Provide wire mesh partitions around fire riser for protection and security. • Coordinate location &installation with AHJ. 7.3. Fire Alarm • The fire alarm system shall be a completely new,fully addressable, voice evacuation type,fire alarm system per NFPA requirements as well as the City of Southlake. The system initiation devices shall include pull stations at the fire alarm control panel; duct detection per the requirement of the applicable mechanical codes; smoke/thermal detection at the fire alarm panel, and flow and tamper switches monitored by a central fire alarm panel. Notification devices shall include speakers and strobes and shall be located per NFPA 72 and the Americans with Disabilities Act. 8. PLUMBING CRITERIA 8.1. Add freeze proof wall hydrant in mechanical yard for maintenance. 9. ELECTRICAL AND LIGHTING CRITERIA 9.1. Tennis Light Level Requirement 10. The interior lighting system shall provide a maintained average illumination of 100 foot-candles with a maximum uniformity ratio of 2.5 to 1, measured at 36-inches above court level, within the USTA defined playing area. Indirect lighting is preferred in this area. 11. The interior lighting systems shall utilize LED type direct/indirect luminaires. 12. Assume tensile fabric white interior ceiling finish and black interior wall finish. No acoustic interior wall/ceiling finishes required. 12.1. Special Lighting Levels for Multi Use • The Owner has confirmed that interior court areas will be utilized for the sole purpose of the sport of tennis. There are no other intended uses for this facility, and no multi-level lighting is required. 12.2. Lighting Types • Provide indirect lighting sources for purpose of uniform, glare-free lighting. Luminaire source should be LED type for energy conservation, controllability, and lamp life. 6 Covered Tennis Design Criteria BARKER RINKER SEACAT IIIENI Iltt��l 12.3. Lighting Controls • Provide automatic relay panel type lighting control system. Lighting controls should allow for automatic timed on/off, as well as local manual on/off via digital switches to allow users to override the programmed timed operation for a duration of 2 hours. The Owner has confirmed that multiple lighting levels will not be required. The interior lighting shall be either all on or all off. • The exterior building mounted lighting shall be controlled by the relay control panel for automatic timed on at dusk/off at 1-hr after close. • Lighting control system shall include a network cabling connection to the Phase 3A facility's LAN location for tie-in with Phase 3A lighting control system. • Lighting control panels to be located at south interior wall of enclosure adjacent to entry doors. • Lighting control system to comply with energy code requirements. 12.4. Egress Lighting • Interior egress lighting shall be provided by emergency egress "frog-eye"type luminaires with integral battery located at the perimeter of the interior facility. Egress luminaires shall be capable of withstanding the durability requirements of a tennis court facility. 12.5. Exterior Lighting • Exterior lighting scope of work shall include demolition of existing court lights east of the covered court structure. Courts lights to the west will remain in use to serve the adjacent tennis court. Reconfigure/relocate west lights as needed to main appropriate levels of lighting. • It is anticipated that the ambient light present from the adjacent remaining tennis court lighting systems will be sufficient for the pedestrian walk-way areas. • Exterior egress lighting with emergency battery backup shall be provided at each egress doorway from the facility. Exterior light fixtures to be selected and located to meet egress foot- candle requirements. 12.6. Power Needs • General purpose power receptacles shall be provided around the perimeter of the facility via standard duplex NEMA 5-20 convenience receptacles. • Location of convenience receptacles shall be coordinated with court layout to facilitate connection of tennis ball service machines and ground mounted personnel fans. It is anticipated that the fans will be located at each of the corners of the facility. • Electrical panels to be located at south interior wall of enclosure. 12.7. Maintenance Power • Owner shall confirm what type on non-convenience maintenance power systems would be required. • Provide standard convenience power receptacles in mechanical yard and around exterior of building. 13. SECURITY AND SURVEILLANCE CRITERIA 13.1. Camera&Surveillance ■ Three security cameras will be required at building, and they will consist of(2)cameras at interior of building and (1) at the exterior on east of the building. The interior cameras shall be located at opposing ends of facility and shall be capable of withstanding the durability requirements of a tennis court environment. The facilities cameras shall tie into the Phase 3A security camera digital recording system. 7 Covered Tennis Design Criteria BARKER R I N K E R SEACAT uc�uicrca 13.2. Access Control • Owner has confirmed that no electronic access control system will be required. 13.3. Security Motion Detectors Etc. • Owner has confirmed that no intrusion detection devices, such as door monitoring/occupancy sensing/glass break/etc., will be required. • Low voltage conduits should be run to each door for future motion detectors. 14. SOUND SYSTEM CRITERIA 14.1. Acoustic Considerations • Noise should be avoided as far as possible. Empty tennis hall should not generate reverberation for longer than 3 seconds at frequencies greater than 500 Hz. 14.2. Sound System • The Owner has confirmed that a dedicated sound system will not be required.The Owner will provide a portable sound system should such a system be required. 8 Covered Tennis Design Criteria £0'L£0'£ZOZ -s ino0 s!uual paaano0 aMelWoS IenlwgnS veld 91!S -LZ'ZZ'80 m W oc W-C 4 r S M Q tw W m W 4 mSCA f0 .M) =3 C: O Q) Z O N Ln i q.} �J Co H LLI �d8 LU Q1 U) <� Z cn v tl? 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