Item 4D Memo Item 4D
M E M O R A N D U M
(May 15, 2018)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve a Guaranteed Maximum Price Amendment to the
Construction Manager At-Risk Contract with Haydon Building
Corporation (HBC) for the construction of the enclosed tennis
courts for Bicentennial Park Phase 3 Southlake Tennis Center in
an amount of $2,321,778.
Action
Requested: Approve a Guaranteed Maximum Price Amendment to the
Construction Manager At-Risk Contract with Haydon Building
Corporation (HBC) for the construction of the enclosed tennis
courts for Bicentennial Park Phase 3 Southlake Tennis Center in
an amount of $2,321,778.
Background
Information:
The contract for Construction Manager at-Risk services for the
construction of the Bicentennial Park Phase 3 – Southlake Tennis
Center was awarded to Haydon Building Corp (HBC) by the City
Council on November 1, 2016, followed by approval of the
Guaranteed Maximum Price (GMP) Amendment to the contract in
an amount of $4,230,520 on January 17, 2017. The contract for
Construction Manager at-Risk services for construction of the
Bicentennial Park Phase 3 – Southlake Tennis Center as awarded
to Haydon Building Corp (HBC) by the City Council on November
1, 2016, followed by approval of the Guaranteed Maximum Price
(GMP) Amendment to the contract in an amount of $4,230,520 on
January 17, 2017.
As per the direction received during the August 4, 2016 Joint City
Council, Southlake Parks Development Corporation (SPDC) and
Parks & Recreation Board meeting, alternate pricing for the
enclosed courts was included within the solicitation of the
Construction Manager at-Risk contract for the project.
In addition, discussion with both SPDC and City Council at the
time of approval of the GMP Amendment on January 17, 2017,
included future consideration for the City to exercise its option to
include the enclosed tennis courts and increase the GMP in the
coming months.
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If approved, HBC anticipates completion of the enclosed courts scope
in early 2019.
Financial
Considerations: Funding in the amount of $8,902,000 is approved within the FY 2018
SPDC CIP for the Bicentennial Park Phase 3 Improvements which
includes these improvements to the Southlake Tennis Center.
The current approved Guaranteed Maximum Price in place with
Haydon Building Corporation for improvements to Bicentennial Park
Phase 3 – Southlake Tennis Center was awarded in the amount of
$4,230,520. By exercising the City’s option to include the alternate for
enclosed courts, the GMP will be increased to $6,552,320.
Strategic Link: The requested action supports the focus areas of Infrastructure and
Quality Development. The Corporate Objectives supported by this
action are:
- Provide Attractive and Unique Spaces for Enjoyment of
Personal Interests (C3)
- Invest to Provide & Maintain High Quality Public Assets (F2)
This action addresses the City’s Critical Business Outcome to
Improve the quality of life through progressive implementation of
Southlake’s Comprehensive Plan recommendations (CB05).
Citizen Input/
Board Review:
− Park Board approved (5-0) Site Plan for the enclosed courts August 14,
2017 − SPIN Forum discussion August 22, 2017
− P&Z approved (5-1) Site Plan and masonry variances for enclosed courts
September 7, 2017
− City Council approved (6-0) Site Plan with masonry variances for enclosed
courts September 19, 2017
- SPDC & City Council consideration January 16, 2018
Legal Review: The CMAR Contract and GMP Amendment with HBC were previously
reviewed by the City Attorney.
Item 4D
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Alternatives: The City Council may approve or deny the requested action.
Supporting
Documents: Notice to Proceed letter for Enclosed Tennis Courts
AIA Document A133 – Guaranteed Maximum Price Amendment
Staff
Recommendation: City Council approval to exercise the City’s option to award the
alternate for enclosed tennis courts to Haydon Building Corp as part
of the Bicentennial Park Phase 3 – Southlake Tennis Center project
for an amount not to exceed $2,321,778
Staff Contact: Rob Cohen, Director of Public Works