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Item 4D Memo Item 4D M E M O R A N D U M (May 15, 2018) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Approve a Guaranteed Maximum Price Amendment to the Construction Manager At-Risk Contract with Haydon Building Corporation (HBC) for the construction of the enclosed tennis courts for Bicentennial Park Phase 3 Southlake Tennis Center in an amount of $2,321,778. Action Requested: Approve a Guaranteed Maximum Price Amendment to the Construction Manager At-Risk Contract with Haydon Building Corporation (HBC) for the construction of the enclosed tennis courts for Bicentennial Park Phase 3 Southlake Tennis Center in an amount of $2,321,778. Background Information: The contract for Construction Manager at-Risk services for the construction of the Bicentennial Park Phase 3 – Southlake Tennis Center was awarded to Haydon Building Corp (HBC) by the City Council on November 1, 2016, followed by approval of the Guaranteed Maximum Price (GMP) Amendment to the contract in an amount of $4,230,520 on January 17, 2017. The contract for Construction Manager at-Risk services for construction of the Bicentennial Park Phase 3 – Southlake Tennis Center as awarded to Haydon Building Corp (HBC) by the City Council on November 1, 2016, followed by approval of the Guaranteed Maximum Price (GMP) Amendment to the contract in an amount of $4,230,520 on January 17, 2017. As per the direction received during the August 4, 2016 Joint City Council, Southlake Parks Development Corporation (SPDC) and Parks & Recreation Board meeting, alternate pricing for the enclosed courts was included within the solicitation of the Construction Manager at-Risk contract for the project. In addition, discussion with both SPDC and City Council at the time of approval of the GMP Amendment on January 17, 2017, included future consideration for the City to exercise its option to include the enclosed tennis courts and increase the GMP in the coming months. Item 4D Page 2 of 3 If approved, HBC anticipates completion of the enclosed courts scope in early 2019. Financial Considerations: Funding in the amount of $8,902,000 is approved within the FY 2018 SPDC CIP for the Bicentennial Park Phase 3 Improvements which includes these improvements to the Southlake Tennis Center. The current approved Guaranteed Maximum Price in place with Haydon Building Corporation for improvements to Bicentennial Park Phase 3 – Southlake Tennis Center was awarded in the amount of $4,230,520. By exercising the City’s option to include the alternate for enclosed courts, the GMP will be increased to $6,552,320. Strategic Link: The requested action supports the focus areas of Infrastructure and Quality Development. The Corporate Objectives supported by this action are: - Provide Attractive and Unique Spaces for Enjoyment of Personal Interests (C3) - Invest to Provide & Maintain High Quality Public Assets (F2) This action addresses the City’s Critical Business Outcome to Improve the quality of life through progressive implementation of Southlake’s Comprehensive Plan recommendations (CB05). Citizen Input/ Board Review: − Park Board approved (5-0) Site Plan for the enclosed courts August 14, 2017 − SPIN Forum discussion August 22, 2017 − P&Z approved (5-1) Site Plan and masonry variances for enclosed courts September 7, 2017 − City Council approved (6-0) Site Plan with masonry variances for enclosed courts September 19, 2017 - SPDC & City Council consideration January 16, 2018 Legal Review: The CMAR Contract and GMP Amendment with HBC were previously reviewed by the City Attorney. Item 4D Page 3 of 3 Alternatives: The City Council may approve or deny the requested action. Supporting Documents: Notice to Proceed letter for Enclosed Tennis Courts AIA Document A133 – Guaranteed Maximum Price Amendment Staff Recommendation: City Council approval to exercise the City’s option to award the alternate for enclosed tennis courts to Haydon Building Corp as part of the Bicentennial Park Phase 3 – Southlake Tennis Center project for an amount not to exceed $2,321,778 Staff Contact: Rob Cohen, Director of Public Works