Item 4C SYAC Bylaws Revisions 2018 - RedlineBY-LAWS
OF THE
SOUTHLAKE YOUTH ACTION COMMISSION
ARTICLE I
PURPOSE AND POWERS
Section 1.1 Purpose
The Southlake City Council established the Southlake Youth Action Commission to act as an
advisory board to the City Council in all matters effecting youth programs and Issues.
Section 1.2 Powers
In fulfillment of its purpose, the Southlake Youth Action Commission shall be governed by
Ordinances Nos. 610, 723, and 969.
ARTICLE II
COMMISSION MEMBERS
Section 2.1 Membership
(a) The youth action commission shall consist of seven (7) students enrolled in school
grades seven (7) through twelve (12)ninth (9) or tenth (10) grade, and that reside in
the cCity of Southlake or attend Carroll Independent School District.
(b) The youth action commission may appoint up to thirteen (13) alternates. Alternates
must also be enrolled in ninth (9) or tenth (10) grade, and reside in the city of
Southlake or attend Carroll Independent School District.
(b) Members are appointed after submitting an application during theat the beginning of
each school year.
Section 2.2 Meetings of the Commission
The Commission shall endeavor to hold meetings monthly on the 1st Wednesday2nd
Monday of each month except during June, July and, August, and September at times and places
it may designate.
All meetings and deliberations of the commission shall be called, convened, held and
conducted, and notice shall be given to the public, in accordance with Chapter 551 of the Texas
Local Government Code.
Members not able to attend a regular meeting or special meeting shall notify the Community
Services staff liaison or the Chairman of the Commission by 12:00 noon of the meeting day.
Section 2.3 Special Meetings
Upon the request of any Commission member, the Chairman shall call a special meeting of
the Commission. The Chairman shall fix a place and time for such special meetings of the
Commission subject to posting public notice in compliance with Chapter 551 of the Texas Local
Government Code.
Section 2.4 Quorum
A simple majority of the Commission shall constitute a quorum to conduct official business
of the Commission.
Section 2.5 Conduct of Business
(a) At the meeting of the Commission, matters pertaining to the business of the
Commission, as posted on the agenda, shall be considered in accordance with the
rules of procedure as from time to time prescribed by the Commission.
(b) At all meetings of the Commission, the Chair shall preside. In the absence of the
Chair, the Vice Chair shall preside. In absence of both the Chair and the Vice Chair,
the secretary shall reside.
(c) The Chair shall be a voting member of the Commission.
(d) Minutes of each Commission meeting shall be filed with the City Secretary and made
available upon request.
Section 2.6 Vacancies
Any vacancy occurring in the board shall be filled by remaining Standing members for the
length of the unexpired term. Should no qualified Standing members seek election to one of the
replacement positions then any Standing alternate member , regardless of grade level, shall be
eligible to seek the position.
Section 2.7 Staff Liaisons
The City Manager shall designate a staff member to attend the SYAC Commission meetings
and communicate between the Commission and the city.
ARTICLE III
OFFICERS
Section 3.1 Officers and Terms of Office
(a) The Officers of the Commission shall be a Chair, Vice-Chair, Senior High
Representative, High School Representative and a Middle School
RepresentativeSecretary.
(b) At the second regular meeting of each year, At the last regular meeting of each year,
the commission shall elect by majority vote from the Standing members, the officers.
The officers shall serve one year terms or until their successors are elected.
(c) Any officer shall be subject to removal from office at any time by a vote of the
majority of the Commission.
(d) A vacancy in the office of any elected officer shall be filled by a vote of the majority
of the commission members at the next regular meeting, following the effective date
of the vacancy.
Sections 3.2 Powers of the Chair
The Chair shall preside at all meetings of the commission and perform all duties incident to
the office of the chair.
Section 3.3 Vice Chair
In the absence of the Chair, or in the event of his/her inability or refusal to act, the Vice-
Chair shall perform the duties of the Chair. And when so acting shall have all the powers of and
be subject to all the restrictions upon the Chair.
Section 3.4 Senior High, High School and Middle School Representatives
In absence of the Vice Chair, or in the event of his/her inability or refusal to act, the Senior
High Representative shall perform the duties of the Chair. When so acting he/she shall have all
the powers of and be subject to all the restrictions upon the Chair. The Chair shall designate one
of these representatives to ensure the minutes of each commission meetings be recorded and filed
with the City Secretary.
Section 3.3.45 Compensation
SYAC members shall not receive any salary or compensation for their services as SYAC
members.
ARTICLE IV
ROLES AND RESPONSIBILITIES
Section 4.1 Roles and Responsibilities
The roles and responsibilities of the Southlake Youth Advisory Commission shall be to:
(a) Act in an advisory capacity to the City Council, City Manager and other city Boards
and Commissions on youth programs and issues affecting the youth of Southlake.
(b) Planning, organizing, coordinating and carrying out other activities for the youth of
the community, including establishing guidelines, rules and procedures for
participation in such activities.
(c) Recommend policies to improve youth services.
(d) Participate in community service projects to encourage youth to make a difference in
the community through volunteerism.
(e) SYAC shall review and submit by May 31 of each year a written report of its
activities for the previous year and an annual plan of work for the ensuing year.
ARTICLE V
AMENDMENTS TO BYLAWS
Section 65.1 Amendments to Bylaws
These bylaws may be altered, amended or repealed and new bylaws may be adopted by a
majority of the SYAC members present at any regular meeting, or any special meeting, if at least
two (2) days written notice is given of an intention to alter, amend, or repeal these bylaws or to
adopt new bylaws at such meeting.
PASSED AND APPROVED at a regular meeting of the Southlake Youth Action
Commission of the City of Southlake, Texas the 6th day of January, 2010.
PASSED AND APPROVED at a regular meeting of the City Council of the City of
Southlake, Texas this 2nd day of March, 2010.
PASSED AND APPROVED at a regular meeting of the Southlake Youth Action
Commission of the City of Southlake, Texas the 10th day of January, 2018.
PASSED AND APPROVED at a regular meeting of the City Council of the City of
Southlake, Texas this 1st day of May, 2018.