2018-02-27 CEDC Minutes' F
SOUTHLAK.E
TEXAS
SOUTHLAKE COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
BOARD MEETING MINUTES: February 27, 2018
LOCATION: Southlake Town Hall
1400 Main Street
4th Floor, Room 4A
Southlake, Texas 76092
TIME: 6:00 p.m.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS PRESENT: Board President Martin Schelling, Board Secretary Suzanne
Maisto, Tom DeCaro, Bob Mundlin, Frank Pittman and Jeff Wang.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS ABSENT: Board Vice -President Brandon Bledsoe
STAFF PRESENT: Assistant City Manager Alison Ortowski, Assistant City Manager
Ben Thatcher, Chief Financial Officer & Board Treasurer Sharen Jackson, Director of
Public Works Rob Cohen, Community Services Director Chris Tribble, Deputy
Community Services Director Kate Meacham and Senior Marketing Manager Jill Lind.
1. Call to order
Board President Martin Schelling called the meeting to order at 6:00 p.m.
2. Board of Directors introductions
The board spent thirty minutes getting to know one another. Each board member
spent five minutes making an introduction of their background and professional
experiences.
3. Consider approving the minutes from the January 16, 2018 Community
Enhancement and Development Corporation meeting
A motion was made to approve the minutes from the January 16, 2018 meeting as
presented.
Motion: Mundlin
Second: Wang
Ayes: DeCaro, Maisto, Mundlin, Pittman, Schelling, & Wang
Nays: None
Abstain: None
Vote: 6-0
Motion Carried — APPROVED
4. Economic Development
a. Receive a report and provide feedback on implementation of the Southlake
2035 Tourism Master Plan.
Assistant City Manager Ortowski made a presentation on this item. She
presented the board with the implementation schedule for the masterplan as well
as an update on progress made to date. No direction or feedback was requested
from the board.
5. The Marq Southlake
Items 5A -E were presented together and addressed as one motion.
a. Consider funding the purchase of furniture for The Marq Southlake
Champions Club with BKM Total Office of Texas, in an amount not to
exceed $240,000
b. Consider funding the purchase of furniture for The Marq Southlake
Champions Club with Texas Interior Resources, LLC dba Interior
Resources, in an amount not to exceed $150,000
c. Consider funding the purchase of fitness equipment from Comm -Fit for The
Marq Southlake Champions Club in an amount not to exceed $100,000
d. Consider funding the purchase of fitness equipment from Life Fitness for
The Marq Southlake Champions Club in an amount not to exceed $65,000
e. Consider funding the purchase of fitness equipment from Marathon Fitness
for The Marq Southlake Champions Club in an amount not to exceed
$480,000
Community Services Director Tribble presented items A-E together and
explained how each of these packages was chosen for the board's consideration.
These items will outfit the Champions Club with furniture and fitness equipment.
A motion was made to approve the funding considerations as presented.
Motion:
Pittman
Second:
Maisto
Ayes:
DeCaro, Maisto, Mundlin, Pittman, Schelling, & Wang
Nays:
None
Abstain:
None
Vote:
6-0
Motion Carried — APPROVED
f. Consider funding the purchase of recreation and facility management
software from Active Network in an amount not to exceed $100,000
Community Services Director Tribble presented this item for the board's
consideration. Active Network will be the software used at The Marq for
managing memberships, class registrations, room reservations, etc.
A motion was made to approve item 5F as presented.
Motion:
Wang
Second:
DeCaro
Ayes:
DeCaro, Maisto, Mundlin, Pittman, Schelling, & Wang
Nays:
None
Abstain:
None
Vote:
6-0
Motion Carried — APPROVED
6. Staff reports:
a. Financial reports -
i. The Marq Southlake financial highlights
Chief Financial Officer and Board Treasurer Jackson presented the
dashboard for The Marq used by staff to monitor cost recovery and event
bookings. She indicated there are still a few things that need to be ironed out,
but that this framework will be used to present performance to the board.
ii. Sales Tax Report
Chief Financial Officer and Board Treasurer Jackson asked the board if there
were any questions regarding the sales tax report that was in the packet. She
informed the Board that the Corporation brought in over $1.5m ($1,596,729)
in revenue for FY2018 thus far which is $63,371 over the budgeted amount
for the same month.
iii. 2017 consumer sales data
Assistant City Manager Ortowski presented the consumer sales data for 2017
which highlighted total consumer sales across all sectors and provided a
breakdown of local vs. non -local sales.
b. Economic and development activity report -
i. 2017 Economic Report
Assistant City Manager Ortowski provided the latest economic and
development activity report showing the latest numbers for total employment,
daytime population estimate, average home sales price point, months of
residential inventory, permits issued, value added, commercial occupancy
rates, etc.
ii. 2017 Development Activity Report
This item was provided as a packet item only, for the Board's reference.
iii. Quarterly report — potential elements
Assistant City Manager Ortowski discussed data that is available to staff and
highlighted a future discussion to determine what data points the Board would
be interested in viewing on a monthly, quarterly and annual basis. This item
is in follow-up to a request at the January meeting to provide the Board with
data on the City's economic health and vitality.
c. Construction management report —
Public Works Director Cohen provided an update on the construction status of
the Champions Club as well as presented the most recent construction photos.
The board then asked questions about completion timelines and status of change
orders. Staff informed the board that the projected completion date is set for the
latter part of 2018. Staff also indicated that earlier in the month the change orders
had been agreed to by all parties and that there were no new legal concerns
known at the time.
7. ADJOURNMENT
Meeting adjourned at 7:50 p.m.
Martin Schelling, President
Community Enhancement and Development Corporation Board
Suwzanne 'sto, Secretary
C=unity E ancement and Development Corporation Board