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Item 4AREGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018 Page 1 of 8 REGULAR CITY COUNCIL MEETING MINUTES APRIL 3, 2018 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad Patton, John Huffman, and Christopher Archer. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski, Deputy Director of Economic Development & Tourism Daniel Cortez, Assistant to the City Manager Lauren LaNeave, Chief Strategic Performance & Innovation Officer Dale Dean, Deputy Director of Marketing and Communications Pilar Schank, Communications Manager Vicky Schiber, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior Director of Planning and Development Services Ken Baker, Director of Public Works Rob Cohen, Municipal Court Judge Carol Montgomery, Municipal Court Manager Kristin White, City Attorney Allen Taylor, and City Secretary Carol Borges. WORK SESSION: 5:30 P.M. 1. CALL TO ORDER Work Session was called to order by Mayor Hill at 5:30pm. 2. INVOCATION: CLAYTON REED Pastor Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United States and Texas Flags. 3. SOUTHLAKE BUSINESS SPOTLIGHT - GAMEDAY AT THE GIFT STORE Deputy Director of Economic Development & Tourism Daniel Cortez introduced Mr Jeff Baker representing Gameday, who provided information on their Southlake location. 4. HONORS AND RECOGNITION: PROCLAMATION FOR CHILD ABUSE PREVENTION MONTH Mayor Hill presented a proclamation acknowledging support for Child Abuse Prevention Month during the month of April to Alliance for Children representative Katia Gonzalez, followed by pictures with Council. REGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018 Page 2 of 8 5. MUNICIPAL COURT UPDATE Municipal Court Judge Carol Montgomery provided an update on th e status of the Municipal Court and answered questions from Council. 6. SIGN ORDINANCE AMENDMENT Senior Director of Planning and Development Services Ken Baker provided a review of possible amendments to the City’s Sign Ordinance (704-I) relative to flat panel signs, non-illuminated letter signs and for sale and leasing signs . Director Baker answered questions from Council and thanked his staff for their hard work on this project. 7. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. Mayor Hill reviewed the items on tonight’s consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Hill at 6:30pm. 2A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney, and Section 551.087 deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:31pm. Executive Session began at 6:42m and concluded at 7:43pm. 2B. RECONVENE Mayor Hill reconvened the meeting at 7:50pm. No action was necessary 3. REPORTS: 3A. MAYOR’S REPORT Mayor Hill introduced Police Chief James Brandon who provided a recap of the recent SPARK meeting regarding school safety. Mayor Hill stated her appreciation to Chief Brandon, City staff, and CISD, as well as to the parents who attended the meeting. Mayor Hill has received feedback that other cities want to model our program and conduct similar meetings. 3B. CITY MANAGER’S REPORT REGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018 Page 3 of 8 3B1. EYE ON WATER APPLICATION City Manager Shana Yelverton introduced Customer Service Manager Misty Knaust who provided an overview of the application, its uses, and the City’s success in promoting it to water utility customers, as well as answered questions from Council. 4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Hill read the consent agenda items into the record. 4A. APPROVE MINUTES FROM THE MARCH 20, 2018 REGULAR CITY COUNCIL MEETING. 4B. APPROVE RESOLUTION NO. 18-011, ADOPTING A TAX ABATEMENT POLICY; ESTABLISHING GUIDELINES AND CRITERIA FOR TAX ABATEMENT AGREEMENTS; AND, ELECTING TO CONTINUE ELIGIBILITY TO PARTICIPATE IN TAX ABATEMENT. 4C. ZA18-014, PLAT REVISION FOR WHITE CHAPEL 114 SOUTHLAKE CENTER ON PROPERTY DESCRIBED AS TRACTS 3A2, 3A2B AND 3D, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. A300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOTS 1A, 2A AND 3A, BLOCK 1, CHIVERS ADDITION, ORIGINALLY PLATTED AS TRACTS 1, 2 AND 3, BLOCK 1, CHIVERS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, IN THE LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, AND LOT 1R, BLOCK A80, PECK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1325, 1350 AND 1375 N. WHITE CHAPEL BLVD., AND 101, 201, 301 AND 319 E. STATE HIGHWAY 114, SOUTHLAKE, TEXAS. THE CURRENT ZONING IS “S-P-2” GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #7. 4D. TABLE ORDINANCE NO. 480-548A (ZA17-100), 2ND READING, ZONING CHANGE AND CONCEPT/SITE PLAN FOR PROPERTY DESCRIBED AS LOTS 2R1, 2R2 AND 3R1, BLOCK 1, STONEBRIDGE PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 155, 165 AND 175 STONEBRIDGE LANE, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD # 11. (THIS ITEM IS BEING ADMINISTRATIVELY TABLED TO THE APRIL 17, 2018 CITY COUNCIL MEETING.) APPROVED Motion was made to approve the consent agenda, noting Item 4D is tabled. Motion: Williamson Second: McCaskill REGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018 Page 4 of 8 Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Hill opened the public forum.  Mr Kenneth Horne addressed Council regarding athletic fields and a traffic bypass on Highway 114 at Highland Street, Southlake. Mayor Hill closed the public forum. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS 6A. ZA18-011, SITE PLAN FOR J. MCLAUGHLIN ON PROPERTY DESCRIBED AS LOT 5, BLOCK 5R, SOUTHLAKE TOWN SQUARE, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1429 MAIN ST. (ALSO ADDRESSED BY TARRANT APPRAISAL DISTRICT AS 1431 MAIN ST. AND THE LEASE SPACE IS ADDRESSED AS 1439 MAIN ST.), SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD # 8. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6A. Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6A, ZA18-011, Site Plan for J. McLaughlin, Subject to the Staff Report dated March 27, 2018, and the Site P lan Review Summary No. 2, dated March 16, 2018. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 7. ORDINANCES, FIRST READINGS, PUBLIC HEARINGS, AND RELATED ITEMS 7A. ORDINANCE NOS. 480-729 AND 480-220A, (ZA17-060), 1ST READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR METAIRIE AT SOUTHLAKE AND ZONING CHANGE AND CONCEPT PLAN FOR KIRKWOOD GROVE WEST ON PROPERTY DESCRIBED AS TRACTS 1F AND 1, JAMES J. WEST SURVEY, ABSTRACT NO. 1620, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOC ATED AT 500 AND 550 W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" REGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018 Page 5 of 8 GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "TZD" TRANSITIONAL ZONING DISTRICT AND "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #3. (IF APPROVED AT 1ST READING, A PUBLIC HEARING WILL BE HELD ON APRIL 17, 2018.) APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 7A and answered questions from Council. Applicant Tom Matthews and the landowner’s representative Rick Coe answered questions from Council. As this was not a public hearing item, Mayor Hill did not take comments from the audience. Mr Doug Harsy (2804 Tyler Street, Southlake) submitted a comment card in opposition of this item. Motion was made to approve Item 7A, Ordinance Nos. 480-729 and 480-220a, (ZA17- 060), 1st Reading, Zoning Change and Development Plan for Metairie at Southlake and Zoning Change and Concept Plan for Kirkwood Grove West , subject to the Staff Report dated March 27, 2018 and Development Plan Review Summary No.6 dated March 12, 2018. - Noting Council is approving applicant’s request with respect to Subdivision Ordinance No. 483, Section 5.03.F includes minimum centerline radii for curvilinear streets and separation requirements for reverse circular curves. The alignment shown for Kirkwood Boulevard does not meet the requirements in the table. The applicant is requesting to allow the alignment as shown. - And including modifications to the TZD [Transitional Zoning District] Ordinance, as presented this evening. Motion: Williamson Second: Patton Ayes: Patton, Hill, Williamson, Archer Nays: Shafi, McCaskill, Huffman Approved: 4-3 7B. ORDINANCE NO. 480-739 (ZA17-101), 1ST READING, ZONING CHANGE AND SITE PLAN FOR 545 S. NOLEN DR. ON PROPERTY DESCRIBED AS LOT 8, BLOCK 5, CORNERSTONE BUSINESS PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 545 S. NOLEN DR., SOUTHLAKE, TEXAS. CURRENT ZONING: "I-1" LIGHT INDUSTRIAL DISTRICT. PROPOSED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD # 8. (IF APPROVED AT 1ST READING, A PUBLIC HEARING WILL BE HELD ON APRIL 17, 2018.) DENIED Senior Director of Planning and Development Services Ken Baker presented Item 7B and answered questions from Council. REGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018 Page 6 of 8 Applicant Debra Perryman with Silver Oak Commercial, 2805 Market Loop, Suite 100, Southlake, addressed Council and answered questions. Tenant Rich Bevan-Thomas, 1003 Turnberry Lane, Southlake, also answered questions from Council. Motion was made to deny Ordinance No. 480-739 (ZA17-101), 1st Reading, Zoning Change and Site Plan for 545 South Nolen Drive. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Hill, Williamson, Huffman, Archer Nays: Patton Approved: 6-1 7C. ORDINANCE NO. 480-735 (ZA17-074), 1ST READING, ZONING CHANGE AND SITE PLAN FOR AJLOUNI OFFICE COMPLEX ON PROPERTY DESCRIBED AS TRACT 3C2A, W. R. EAVES SURVEY, ABSTRACT NO. 500, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOT 3, AKARD ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 210 AND 240 S. PEYTONVILLE AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT AND “S-P-2” GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: “S-P-1” DETAILED SITE PL AN DISTRICT. SPIN NEIGHBORHOOD # 10. (IF APPROVED AT 1ST READING, A PUBLIC HEARING WILL BE HELD ON APRIL 17, 2018.) APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 7C and answered questions from Council. Applicant & Architect Skip Blake answered questions from Council. As this was not a public hearing item, Mayor Hill did not take comments from the audience. The following people submitted comment cards in support of this item: - Don Davis, 200 South Peytonville Avenue, Southlake - Vicky Davis, 200 South Peytonville Avenue, Southlake Motion was made to approve Item 7C, Ordinance No. 480-735 (ZA17-074), 1st Reading, Zoning Change and Site Plan for Ajlouni Office Complex, subject to the Staff Report dated March 27, 2018 and Site Plan Review Summary No. 5 dated March 26, 2018, noting Council is approving the following variances to: - Driveway Ordinance No. 634, as amended, Section 5.1 requires a minimum stacking depth of 75-feet. The applicant is proposing a stacking depth of approximately 50- feet. - Driveway Ordinance No. 634, as amended, Section 5.1, requires a minimum centerline driveway spacing of 250-feet along an arterial. The applicant is proposing a centerline spacing of approximately 199-feet between the proposed driveway on the property and the future driveway to the north shown on the site plan and on the previously approved concept plan. REGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018 Page 7 of 8 Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 8. RESOLUTIONS: 8A. RESOLUTION NO. 18-008, APPOINTING MEMBERS TO THE SOUTHLAKE 2035 HEALTH & WELLNESS MASTER PLAN COMMITTEE. No discussion or action was taken on this item. Mayor Hill stated Item 8A would be presented at the first Council meeting in May [May 1, 2018]. 9. OTHER ITEMS FOR CONSIDERATION: 9A. SV18-002, VARIANCES TO THE SOUTHLAKE TOWN SQUARE GRAND AVENUE MASTER SIGN PLAN REGULATIONS FOR MATTISON AVENUE LOCATED AT 301 STATE STREET, SUITES 240 AND 260, SOUTHLAKE, TEXAS. APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 9A. Motion was made to approve Item 9A, SV18-002, Variances to the Southlake Town Square Grand Avenue Master Sign Plan regulations for Mattison Avenue , subject to the Staff report dated March 27, 2018. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 10. OTHER ITEMS FOR DISCUSSION: (THERE WERE NO ITEMS ON THIS AGENDA.) 11. MEETING ADJOURNED Mayor Hill adjourned the meeting at 10:06pm. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. REGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018 Page 8 of 8 MINUTES APPROVED ON THIS, THE 17th DAY OF APRIL, 2018. ______________________________ Laura Hill Mayor ATTEST: ______________________________ Carol Ann Borges, TRMC City Secretary