Item 4AREGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018
Page 1 of 8
REGULAR CITY COUNCIL MEETING MINUTES APRIL 3, 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad
Patton, John Huffman, and Christopher Archer.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager and Director of Economic Development & Tourism
Alison Ortowski, Deputy Director of Economic Development & Tourism Daniel Cortez,
Assistant to the City Manager Lauren LaNeave, Chief Strategic Performance &
Innovation Officer Dale Dean, Deputy Director of Marketing and Communications Pilar
Schank, Communications Manager Vicky Schiber, Chief Financial Officer Sharen
Jackson, Director of Community Services Chris Tribble, Deputy Director of Community
Services Kate Meacham, Police Chief James Brandon, Fire Chief Mike Starr, Director of
Human Resources Stacey Black, Director of Information Technology Greg Hendricks,
Senior Director of Planning and Development Services Ken Baker, Director of Public
Works Rob Cohen, Municipal Court Judge Carol Montgomery, Municipal Court Manager
Kristin White, City Attorney Allen Taylor, and City Secretary Carol Borges.
WORK SESSION: 5:30 P.M.
1. CALL TO ORDER
Work Session was called to order by Mayor Hill at 5:30pm.
2. INVOCATION: CLAYTON REED
Pastor Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United
States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT - GAMEDAY AT THE GIFT STORE
Deputy Director of Economic Development & Tourism Daniel Cortez introduced Mr Jeff
Baker representing Gameday, who provided information on their Southlake location.
4. HONORS AND RECOGNITION: PROCLAMATION FOR CHILD ABUSE
PREVENTION MONTH
Mayor Hill presented a proclamation acknowledging support for Child Abuse Prevention
Month during the month of April to Alliance for Children representative Katia Gonzalez,
followed by pictures with Council.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018
Page 2 of 8
5. MUNICIPAL COURT UPDATE
Municipal Court Judge Carol Montgomery provided an update on th e status of the
Municipal Court and answered questions from Council.
6. SIGN ORDINANCE AMENDMENT
Senior Director of Planning and Development Services Ken Baker provided a review of
possible amendments to the City’s Sign Ordinance (704-I) relative to flat panel signs,
non-illuminated letter signs and for sale and leasing signs . Director Baker answered
questions from Council and thanked his staff for their hard work on this project.
7. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA.
Mayor Hill reviewed the items on tonight’s consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 6:30pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney, and Section 551.087 deliberation regarding economic
development negotiations. City Council adjourned for Executive Session at 6:31pm.
Executive Session began at 6:42m and concluded at 7:43pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:50pm. No action was necessary
3. REPORTS:
3A. MAYOR’S REPORT
Mayor Hill introduced Police Chief James Brandon who provided a recap of the recent
SPARK meeting regarding school safety. Mayor Hill stated her appreciation to Chief
Brandon, City staff, and CISD, as well as to the parents who attended the meeting.
Mayor Hill has received feedback that other cities want to model our program and
conduct similar meetings.
3B. CITY MANAGER’S REPORT
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018
Page 3 of 8
3B1. EYE ON WATER APPLICATION
City Manager Shana Yelverton introduced Customer Service Manager Misty Knaust
who provided an overview of the application, its uses, and the City’s success in
promoting it to water utility customers, as well as answered questions from Council.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Hill read the consent agenda items into the record.
4A. APPROVE MINUTES FROM THE MARCH 20, 2018 REGULAR CITY COUNCIL
MEETING.
4B. APPROVE RESOLUTION NO. 18-011, ADOPTING A TAX ABATEMENT
POLICY; ESTABLISHING GUIDELINES AND CRITERIA FOR TAX
ABATEMENT AGREEMENTS; AND, ELECTING TO CONTINUE ELIGIBILITY
TO PARTICIPATE IN TAX ABATEMENT.
4C. ZA18-014, PLAT REVISION FOR WHITE CHAPEL 114 SOUTHLAKE CENTER
ON PROPERTY DESCRIBED AS TRACTS 3A2, 3A2B AND 3D, LARKIN H.
CHIVERS SURVEY, ABSTRACT NO. A300, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, LOTS 1A, 2A AND 3A, BLOCK 1, CHIVERS
ADDITION, ORIGINALLY PLATTED AS TRACTS 1, 2 AND 3, BLOCK 1,
CHIVERS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, IN THE LARKIN H. CHIVERS SURVEY,
ABSTRACT NO. 300, AND LOT 1R, BLOCK A80, PECK ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 1325, 1350 AND 1375 N. WHITE CHAPEL BLVD., AND 101,
201, 301 AND 319 E. STATE HIGHWAY 114, SOUTHLAKE, TEXAS. THE
CURRENT ZONING IS “S-P-2” GENERALIZED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD #7.
4D. TABLE ORDINANCE NO. 480-548A (ZA17-100), 2ND READING, ZONING
CHANGE AND CONCEPT/SITE PLAN FOR PROPERTY DESCRIBED AS
LOTS 2R1, 2R2 AND 3R1, BLOCK 1, STONEBRIDGE PARK, AN ADDITION
TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED
AT 155, 165 AND 175 STONEBRIDGE LANE, SOUTHLAKE, TEXAS.
CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT.
PROPOSED ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD # 11. (THIS ITEM IS BEING ADMINISTRATIVELY TABLED
TO THE APRIL 17, 2018 CITY COUNCIL MEETING.)
APPROVED
Motion was made to approve the consent agenda, noting Item 4D is tabled.
Motion: Williamson
Second: McCaskill
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018
Page 4 of 8
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum.
Mr Kenneth Horne addressed Council regarding athletic fields and a traffic bypass
on Highway 114 at Highland Street, Southlake.
Mayor Hill closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. ZA18-011, SITE PLAN FOR J. MCLAUGHLIN ON PROPERTY DESCRIBED
AS LOT 5, BLOCK 5R, SOUTHLAKE TOWN SQUARE, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1429
MAIN ST. (ALSO ADDRESSED BY TARRANT APPRAISAL DISTRICT AS
1431 MAIN ST. AND THE LEASE SPACE IS ADDRESSED AS 1439 MAIN
ST.), SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN
DISTRICT. SPIN NEIGHBORHOOD # 8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6A, ZA18-011, Site Plan for J. McLaughlin, Subject to
the Staff Report dated March 27, 2018, and the Site P lan Review Summary No. 2,
dated March 16, 2018.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
7. ORDINANCES, FIRST READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
7A. ORDINANCE NOS. 480-729 AND 480-220A, (ZA17-060), 1ST READING,
ZONING CHANGE AND DEVELOPMENT PLAN FOR METAIRIE AT
SOUTHLAKE AND ZONING CHANGE AND CONCEPT PLAN FOR
KIRKWOOD GROVE WEST ON PROPERTY DESCRIBED AS TRACTS 1F
AND 1, JAMES J. WEST SURVEY, ABSTRACT NO. 1620, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOC ATED AT 500 AND 550
W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2"
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018
Page 5 of 8
GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "TZD"
TRANSITIONAL ZONING DISTRICT AND "S-P-2" GENERALIZED SITE PLAN
DISTRICT. SPIN NEIGHBORHOOD #3. (IF APPROVED AT 1ST READING, A
PUBLIC HEARING WILL BE HELD ON APRIL 17, 2018.)
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7A
and answered questions from Council.
Applicant Tom Matthews and the landowner’s representative Rick Coe answered
questions from Council.
As this was not a public hearing item, Mayor Hill did not take comments from the
audience. Mr Doug Harsy (2804 Tyler Street, Southlake) submitted a comment card in
opposition of this item.
Motion was made to approve Item 7A, Ordinance Nos. 480-729 and 480-220a, (ZA17-
060), 1st Reading, Zoning Change and Development Plan for Metairie at Southlake and
Zoning Change and Concept Plan for Kirkwood Grove West , subject to the Staff Report
dated March 27, 2018 and Development Plan Review Summary No.6 dated March 12,
2018.
- Noting Council is approving applicant’s request with respect to Subdivision
Ordinance No. 483, Section 5.03.F includes minimum centerline radii for curvilinear
streets and separation requirements for reverse circular curves. The alignment
shown for Kirkwood Boulevard does not meet the requirements in the table. The
applicant is requesting to allow the alignment as shown.
- And including modifications to the TZD [Transitional Zoning District] Ordinance, as
presented this evening.
Motion: Williamson
Second: Patton
Ayes: Patton, Hill, Williamson, Archer
Nays: Shafi, McCaskill, Huffman
Approved: 4-3
7B. ORDINANCE NO. 480-739 (ZA17-101), 1ST READING, ZONING CHANGE
AND SITE PLAN FOR 545 S. NOLEN DR. ON PROPERTY DESCRIBED AS
LOT 8, BLOCK 5, CORNERSTONE BUSINESS PARK, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 545
S. NOLEN DR., SOUTHLAKE, TEXAS. CURRENT ZONING: "I-1" LIGHT
INDUSTRIAL DISTRICT. PROPOSED ZONING: "S-P-1" DETAILED SITE
PLAN DISTRICT. SPIN NEIGHBORHOOD # 8. (IF APPROVED AT 1ST
READING, A PUBLIC HEARING WILL BE HELD ON APRIL 17, 2018.)
DENIED
Senior Director of Planning and Development Services Ken Baker presented Item 7B
and answered questions from Council.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018
Page 6 of 8
Applicant Debra Perryman with Silver Oak Commercial, 2805 Market Loop, Suite 100,
Southlake, addressed Council and answered questions. Tenant Rich Bevan-Thomas,
1003 Turnberry Lane, Southlake, also answered questions from Council.
Motion was made to deny Ordinance No. 480-739 (ZA17-101), 1st Reading, Zoning
Change and Site Plan for 545 South Nolen Drive.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Hill, Williamson, Huffman, Archer
Nays: Patton
Approved: 6-1
7C. ORDINANCE NO. 480-735 (ZA17-074), 1ST READING, ZONING CHANGE
AND SITE PLAN FOR AJLOUNI OFFICE COMPLEX ON PROPERTY
DESCRIBED AS TRACT 3C2A, W. R. EAVES SURVEY, ABSTRACT NO. 500,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOT 3, AKARD
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 210 AND 240 S. PEYTONVILLE AVE.,
SOUTHLAKE, TEXAS. CURRENT ZONING: “S-P-1” DETAILED SITE PLAN
DISTRICT AND “S-P-2” GENERALIZED SITE PLAN DISTRICT. PROPOSED
ZONING: “S-P-1” DETAILED SITE PL AN DISTRICT. SPIN NEIGHBORHOOD
# 10. (IF APPROVED AT 1ST READING, A PUBLIC HEARING WILL BE HELD
ON APRIL 17, 2018.)
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7C
and answered questions from Council.
Applicant & Architect Skip Blake answered questions from Council.
As this was not a public hearing item, Mayor Hill did not take comments from the
audience. The following people submitted comment cards in support of this item:
- Don Davis, 200 South Peytonville Avenue, Southlake
- Vicky Davis, 200 South Peytonville Avenue, Southlake
Motion was made to approve Item 7C, Ordinance No. 480-735 (ZA17-074), 1st
Reading, Zoning Change and Site Plan for Ajlouni Office Complex, subject to the Staff
Report dated March 27, 2018 and Site Plan Review Summary No. 5 dated March 26,
2018, noting Council is approving the following variances to:
- Driveway Ordinance No. 634, as amended, Section 5.1 requires a minimum stacking
depth of 75-feet. The applicant is proposing a stacking depth of approximately 50-
feet.
- Driveway Ordinance No. 634, as amended, Section 5.1, requires a minimum
centerline driveway spacing of 250-feet along an arterial. The applicant is proposing
a centerline spacing of approximately 199-feet between the proposed driveway on
the property and the future driveway to the north shown on the site plan and on the
previously approved concept plan.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018
Page 7 of 8
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
8. RESOLUTIONS:
8A. RESOLUTION NO. 18-008, APPOINTING MEMBERS TO THE SOUTHLAKE
2035 HEALTH & WELLNESS MASTER PLAN COMMITTEE.
No discussion or action was taken on this item. Mayor Hill stated Item 8A would be
presented at the first Council meeting in May [May 1, 2018].
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV18-002, VARIANCES TO THE SOUTHLAKE TOWN SQUARE GRAND
AVENUE MASTER SIGN PLAN REGULATIONS FOR MATTISON AVENUE
LOCATED AT 301 STATE STREET, SUITES 240 AND 260, SOUTHLAKE,
TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9A.
Motion was made to approve Item 9A, SV18-002, Variances to the Southlake Town
Square Grand Avenue Master Sign Plan regulations for Mattison Avenue , subject to the
Staff report dated March 27, 2018.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE WERE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED
Mayor Hill adjourned the meeting at 10:06pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
REGULAR CITY COUNCIL MEETING MINUTES, APRIL 3, 2018
Page 8 of 8
MINUTES APPROVED ON THIS, THE 17th DAY OF APRIL, 2018.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Carol Ann Borges, TRMC
City Secretary