2018-04-23 SLAC PacketCITY OF
SOUTHLAKE
MEMORANDUM
April 19, 2018
TO: Southlake Arts Council
FROM: Cassie Tucker, Assistant to the Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting
— Monday, April 23, 2018
The meeting will be held on Monday, April 23, at Southlake Town Hall in Room 4A (4t
Floor). If you are not able to attend this meeting, please notify staff at 817.748.8184 or
Icarpenter(a)_ci.southlake. tx. us.
REGULAR AGENDA:
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2 Public Forum
This is the public's opportunity to address the Arts Council about non -agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item
brought up at this time.
3. Agenda Item No. 3. Consent
A. Approval of the minutes from the March 27, 2018 Southlake Arts Council
meeting — Please make any corrections to the minutes part of the motion for
consideration.
4. Agenda Item No. 4. Consider
A. Recommendation on final conceat for Dublic art for the White Chanel
Boulevard and Highland Street roundabout — Southlake Arts Council will
review Call to Artists finalists' Seth Vandable, Janice Hart Melito and Michael
McLaughlin concepts for the White Chapel and Highland Street roundabout
and make a recommendation to City Council.
5. Agenda Item No. 5 Discussion
A. APEX Events Update — This item will allow the Arts Council to review APEX
events and to continue planning upcoming APEX events. No packet
documents.
6. For Your Information — Attendance Report — A copy of the Southlake Arts Council
attendance report is included in your packet.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Arts Council
Meeting Date — April 24, 2018
Page 2 of 2
We appreciate your commitment and service to the City.
CT
STAFF CONTACT INFORMATION:
Telephone — (817) 748-8019 Facsimile — (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Chris Tribble, Director of Community Services (817) 748-8021; ctribble a()ci.southlake.tx.us
Cassie Tucker, Assistant to the Director; ctucker(cki.south Iake.tx.us
Linda Carpenter -Elgin, Secretary, (817) 748-8184; lcarpenterC@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
9 CITY OF
SOUTH LAKE
SOUTHLAKE ARTS COUNCIL
Monday, April 23, 2018
Location: Southlake Town Hall
4th Floor Room TH4A
1400 Main Street
Southlake, Texas
Time: 6:00 p.m.
Regular Agenda:
1. Call to Order
2. Public Forum
(This is the Public's opportunity to address Southlake Arts Council about non -agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.)
3. Consent
A. Approval of the minutes from the March 27, 2018 Southlake Arts Council meeting
4. Consider
A. Recommendation on final concept for public art for the White Chapel Boulevard and
Highland Street roundabout
5. Discussion
A. APEX Events Update
6. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street,
Southlake, Texas, on Friday, April 20, 2018 by 6',P1pMt#py rsuant to Chapter 551 of the Texas Government
Cod
Carol Ann Borges, fRMC
City Secretary
If you plan to attend this public meeting and have a disc th spec, needs, please advise the City Secretary 48 hours in
advance at 817.748.8016 reasonable accommodations will b ssist"''
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAK,E
SOUTHLAKE ARTS COUNCIL MEETING MARCH 27 2018
LOCATION: Southlake Town Hall
3Id Floor Room 3D
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray; and Southlake Arts Council members Heather Engelhardt, Tamara McMillan,
Terri Messing, and Mimi Tran
SOUTHLAKE ARTS COUNCIL ABSENT: Secretary Jesika Cook and Simon Rurka (Alt
#1)
STAFF PRESENT: Assistant to the Director and board liaison Cassie Tucker
REGULAR SESSION
fi I M 11SZ61 N Q 4 Z7
Southlake Arts Council Chairman Leslie Bartlett called the meeting to order at
6:00 p.m.
2. PUBLIC FORUM
Chair Leslie Bartlett opened the Public Forum at 6:00 p.m. There being no one
wishing to address the Arts Council, Chair Bartlett closed the Public Forum.
3. CONSIDER AGENDA
3A. APPROVAL OF THE MINUTES FROM THE MARCH 6, 2018 SOUTHLAKE
ARTS COUNCIL MEETING
APPROVED
A motion was made to approve the minutes of the March 6, 2018 Southlake Arts
Council meeting with a spelling correction.
Motion:
McMillan
Second:
Tran
Ayes:
Bartlett, Engelhardt, McMillan, Messing, Murray, Tran,
Nays:
None
Abstain:
None
Vote:
6-0
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A - 1
Minutes of the March 27, 2018 Southlake Arts Council Meeting
Page 2 of 3
4. DISCUSSION
4A. APEX EVENTS UPDATE
Arts Council member and APEX representative Terri Messing provided an
update of upcoming events, including the Fort Worth Symphony Orchestra
program April 22, 2018 at The Marq, featuring a grand piano performance; an
APEX Dinner Theatre event in January 2019; APEX line up of this year's (Sept -
May) series; and Film Day, hosted by Southlake Library, Southlake Arts Council
and APEX on June 29, 2018.
Arts Council discussed changing the date for the September 9, 2018 art gallery
event to September 23, 2018, 5:00 — 6:30 p.m., or another suitable day, to be
determined.
4B. SOUTHLAKE 2035 PUBLIC ART MASTER PLAN
Assistant to the Director and board liaison Cassie Tucker presented Item 4B and
reviewed segments of the draft 2035 Public Arts Master Plan, including the
recommendations from the March 6, 2018 meeting. During discussion, the Arts
Council provided a few suggestions to the draft Plan. They are:
Insert note to clarify the recommendations connection to the City's Strategy
Map, if possible
Create an abbreviated Arts Master Plan supplement to complement the full
Plan in the future
Move Gateways project to Priority #7 on overall project rankings
Add statement to the Public/Private Developments section or the Goals
section to the affect the Art Council and City would like to explore with its
partners/developers options for performing arts and performing arts spaces.
Recommendation PA14 (page 42) may include Item #2, stating if a new
building/library space is built, to consider incorporating a performing arts
component to allow for additional programming at the building.
Add dance component to descriptions of artistic opportunities
Add Community Band to Recommendation PA12
A work session will be held with City Council to preview the draft Master Arts
Plan.
5. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:16 p.m.
Motion: McMillan
Second: Tran
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A-2
Minutes of the March 27, 2018 Southlake Arts Council Meeting
Page 3 of 3
Ayes:
Bartlett, Engelhardt, McMillan, Messing, Murray, Tran,
Nays:
None
Abstain:
None
Vote:
6-0
Leslie Bartlett, Chair
Attest:
Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3A-3
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting
Town Hall - 3rd Floor, Room THE 3D
Tuesday, March 27, 2018 @ 6:00pm
�--� Leslie Bartlett, Chair, Place 1
i.
1 Mimi Tran, Place 2
Jesika Cook, Secretary, Place 3
Terri Messing, Place 4
Heather Engelhardt, Place 5
Miriam Murray, Vice Chair, Place 6
_�4q Tamara McMillan, Place 7
Absent Simon Rurka, Alternate 1
Cassie Tucker (staff liaison)
Chris Tribble
Guests:
CITY OF
SOUTHLAKE
MEMORANDUM
April 18, 2018
To: Southlake Arts Council
From: Cassie Tucker, Assistant to the Director of Community Services
Subject: Recommendation on final concept for public art for the White Chapel
Boulevard and Highland Street roundabout
Action
Requested: Southlake Arts Council review and recommendation of Call to
Artists finalists concepts for the White Chapel and Highland Street
roundabout
Background
Information: A Call to Artists was released in November 2017 to local, regional
and national artists requesting proposals for public art to be placed
in the City's sixth roundabout. The City received eleven (11) unique
responses from the Call.
At the January 23, 2018 Arts Council meeting, the artists
submissions were reviewed and three (3) artists were selected to
provide art concepts for consideration. The artists were Seth
Vandable, Janice Hart Melito, and Michael McLaughlin.
Copies of the three artists' proposed concepts were emailed to you
for your review and recommendation.
Financial
Considerations: Funding in the amount of $90,000 for the design and installation of
artwork is provided in the roundabout project budget. Additionally, a
$1500 stipend was provided to the 3 finalist selected to provide
their complete proposal for Arts Council recommendation and City
Council consideration.
Strategic Link: Approval of the Call to Artists is linked to the City's Strategy Map
related to Quality Development and Performance Management and
Service Delivery and meets the corporate objectives of Collaborate
with Select Partners to Implement Service Solutions and Invest to
Provide and Maintain High Quality Public Assets. It also is
connected to Critical Business Outcome 05, to Improve quality of
life through progressive implementation of Southlake's
Comprehensive Plan recommendations.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
E, F_d
Southlake Arts Council
Meeting Date — April 23, 2018
Page 2 of 2
Citizen Input/
Board Review: The selection of public art complies with provisions of the Public Art
Display and/or Performance Policy and the Southlake 2030 Public
Art Master Plan.
Southlake Arts Council reviewed responses and selected three (3)
artists to provide concepts January 23, 2018
Southlake Arts Council review of proposed finalists' concepts and
make a recommendation to the City Council April 23, 2018
City Council consideration May 15, 2018
Legal Review: Not Applicable
Alternatives: Approve with recommended edits
Deny approval and explore other options
Supporting
Documents: Not Applicable: Artists' submittals were emailed to the Arts Council
on April 17t", 2018
Recommendation: Southlake Arts Council review finalists' concepts from Call to Artists
for public art for the White Chapel Boulevard and Highland Street
roundabout and make a recommendation to City Council
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
E, F-1VW
Southlake Arts Council Attendance Report
Place
Name
Leslie Bartlett
1/23/18
2/27/18
3/6/18
3/27/18
4/24/18
5/22/18
6/26/18
7/24/18
8/28118
9/25/18
10/23/18
11/27/18
12/25/18
Individual
Attendance Rate
Hrs To
Date
Jesika Cook
Terri Messing
dt
0oTamaraSimon
Rurka
Meetin.Attendance
.-.
Total Hrs Per Month
Average Monthly
Attendance Rate
1 2018 1 74% 1
V/
In attendance
x
Not in attendance, no substitute
Y
Substitute in attendance
•
Vacant position
_
Meeting Canceled
Meeting Canceled due to no quorum
Change in Representative
Packet Insert - Southlake Arts Council Attendance Report