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Item 4AREGULAR CITY COUNCIL MEETING MINUTES, MARCH 20, 2018 Page 1 of 8 REGULAR CITY COUNCIL MEETING MINUTES MARCH 20, 2018 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad Patton, John Huffman, and Christopher Archer. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Strategic Performance & Innovation Officer Dale Dean, Deputy Director of Marketing and Communications Pilar Schank, Communications Manager Vicky Schiber, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Police Chief James Brandon, Fire Chief Mike Starr, Emergency Management Coordinator Eric Hutmacher, Emergency Management Specialist Amanda Meneses, Director of Human Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior Director of Planning and Development Services Ken Baker, Building Operations Manager Mike White, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Carol Borges. WORK SESSION: 1.CALL TO ORDER Work Session called to order by Mayor Hill at 5:32pm. 2.INVOCATION: CLAYTON REED Pastor Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United States and Texas Flags. 3.PROCLAMATION FOR SEVERE WEATHER AWARENESS WEEK Emergency Management Coordinator Eric Hutmacher provided information related to public education events, a social media campaign, and encouraged residents to sign up for the emergency mass notification system. Mayor Hill presented the proclamation. Mayor and Council took pictures with Emergency Management Coordinator Eric Hutmacher and Emergency Management Specialist Amanda Meneses. Item 4A REGULAR CITY COUNCIL MEETING MINUTES, MARCH 20, 2018 Page 2 of 8 4. CONSIDER AND PROVIDE FEEDBACK ON SERVICE LEVEL OPTIONS FOR RESIDENTIAL SOLID WASTE AND RECYCLING COLLECTION Assistant to the City Manager Lauren LaNeave provided a review of the residential service levels and rate structure of the current contractor. A representative from Republic Services answered questions from Council. Mayor and Council provided direction to staff to move forward with Option 1 from the presentation this evening 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA Mayor Hill reviewed the items on tonight’s consent agenda . Mayor Hill thanked Chief Financial Officer Sharen Jackson and the finance team for their work on the annual audit. The City is in an excellent financial position. Deputy Mayor Pro Shawn McCaskill suggested moving Item7B to Consent for approval, moving Item 8A to Consent to Table, and moving Item 9A to Consent for approval. Police Chief James Brandon, Municipal Judge Carol Montgomery, Director of Community Services Chris Tribble, and Senior Director of Planning and Development Services Ken Baker answered questions from Council. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER 2A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.072 deliberation regarding real property and Section 551.087 deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:07pm. Executive Session began at 6:25pm and concluded at 7:15pm. 2B. RECONVENE Mayor Hill reconvened the meeting at 7:25pm. No action was necessary. 3. REPORTS: 3A. MAYOR’S REPORT Mayor Hill did not have anything to report. 3B. CITY MANAGER’S REPORT REGULAR CITY COUNCIL MEETING MINUTES, MARCH 20, 2018 Page 3 of 8 3B1. CAPITAL PROJECTS UPDATE City Manager Shana Yelverton introduced Director of Public Works Rob Cohen who provided a status update of key capital projects. City Manager Yelverton recognized Director Cohen for his excellent work on the capital improvements and park construction projects. 3B1. FINANCIAL REPORT (WRITTEN) This report is provided to Council in written format and was not discussed. 4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Hill read the consent agenda items into the record. 4A. APPROVE MINUTES FROM THE MARCH 6, 2018 REGULAR CITY COUNCIL MEETING. 4B. APPROVE THE PURCHASE OF ADDITIONAL POLICE BODY CAMERAS AND RELATED EQUIPMENT FROM WATCHGUARD FOR AN AMOUNT NOT TO EXCEED $12,000. 4C. APPROVE THE RENEWAL OF A CONTRACT WITH TACTICAL SYSTEMS NETWORK FOR TOWN HALL SECURITY IN AN AMOUNT NOT TO EXCEED $110,000. 4D. APPROVE AN AMENDMENT TO AN INTERLOCAL AGREEMENT FOR COMBINED PUBLIC SAFETY DISPATCHING AND J AIL SERVICES FOR THE CITIES OF KELLER, SOUTHLAKE, AND COLLEYVILLE. 4E. APPROVE COMMERCIAL DEVELOPER AGREEMENT WITH RESORT HOMES OF TEXAS, L.P. FOR HIGHLAND CORNER. 4F. APPROVE PURCHASE OF TWO REPLACEMENT VEHICLES FROM CALDWELL COUNTRY CHEVROLET IN THE AMOUNT OF $65,125. 4G. APPROVE THE 2017 COMPREHENSIVE ANNUAL FINANCIAL REPORT. 4H. TABLE ORDINANCE NO. 480-735 (ZA17-074), 1ST READING, ZONING CHANGE AND SITE PLAN FOR AJLOUNI OFFICE COMPLEX ON PROPERTY DESCRIBED AS TRACT 3C2A, W. R. EAVES SURVEY, ABSTRACT NO. 500, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOT 3, AKARD ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOC ATED AT 210 AND 240 SOUTH PEYTONVILLE AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: “S- P-1” DETAILED SITE PLAN DISTRICT AND “S-P-2” GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD # 10. REGULAR CITY COUNCIL MEETING MINUTES, MARCH 20, 2018 Page 4 of 8 4I. TABLE ORDINANCE NOS. 480-729 AND 480-220A (ZA17-060), 1ST READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR METAIRIE AT SOUTHLAKE AND ZONING CHANGE AND CONCEPT PLAN FOR KIRKWOOD GROVE WEST ON PROPERTY DESCRIBED AS TRACTS 1F AND 1, JAMES J. WEST SURVEY, ABSTRACT NO. 1620, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOC ATED AT 500 AND 550 W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "TZD" TRANSITIONAL ZONING DISTRICT AND "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #3. APPROVED Motion was made to approve the consent agenda, noting Items 4H & 4I are tabled; moving Item 7B to consent for approval; moving Item 8A to consent to table until the April 3, 2018 City Council meeting; and moving Item 9A to consent for approval. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Hill opened the public forum.  CISD students Anika Shaw and Alanna Miller addressed Council regarding gun control. Mayor Hill closed the public forum. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS 6A. ORDINANCE NO. 1188, 2ND READING, ADOPTION OF NEW RRM TARIFF FOR ATMOS MID-TEX. PUBLIC HEARING APPROVED No presentation was requested by Council. Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6A, Ordinance No. 1188. Motion: Williamson Second: McCaskill REGULAR CITY COUNCIL MEETING MINUTES, MARCH 20, 2018 Page 5 of 8 Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 1188 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPROVING A TARIFF AUTHORIZING AN ANNUAL RATE REVIEW MECHANISM (“RRM”) AS A SUBSTITUTION FOR THE ANNUAL INTERIM RATE ADJUSTMENT PROCESS DEFINED BY SECTION 104.301 OF THE TEXAS UTILITIES CODE , AND AS NEGOTIATED BETWEEN ATMOS ENERGY CORP., MID -TEX DIVISION (“ATMOS MID-TEX” OR “COMPANY”) AND THE STEERING COMMITTEE OF CITIES SERVED BY ATMOS; REQUIRING THE COMPANY TO REIMBURSE CITIES’ REASONABLE RATEMAKING EXPENSES; ADOPTING A SAVINGS CLAUSE; DETERMINING THAT THIS ORDINANCE WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE OPEN MEETINGS ACT; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND LEGAL COUNSEL FOR THE STEERING COMMITTEE. 6B. ZA17-092, SITE PLAN FOR P ARKSIDE RESTAURANT ON PROPERTY DESCRIBED AS LOTS 1, 5, 6 AND 7, BLOCK 22, SOUTHLAKE TOWN SQUARE ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1501 MAIN STREET AND 115, 125 AND 145 CENTRAL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: “DT” DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING. DENIED Senior Director of Planning and Development Services Ken Baker presented Item 6B and answered questions from Council. City Attorney Allen Taylor addressed Council regarding the City’s authority with respect to zoning and site plans. Cooper & Company President Frank Bliss addressed Council and answered questions. Mayor Hill opened the public hearing. The following people spoke in opposition of this request:  Daniel Folmer, 1523 Meeting Street, Southlake  Joe Kienast, 1518 Main Street, Southlake  Bryan Clintsman, 1510 Main Street, Southlake  Matt Schirle, 1508 Main Street, Southlake  Jim Posey, 1514 Main Street, Southlake The following people did not wish to speak, but registered their opposition:  Susan Durant, 1500 Main Street, Southlake  Mary Jane Julia, 1504 Main Street, Southlake  Deanna Kienast, 1518 Main Street, Southlake  Debra Lewis, 1524 Main Street, Southlake  Terry Lewis, 1524 Main Street, Southlake REGULAR CITY COUNCIL MEETING MINUTES, MARCH 20, 2018 Page 6 of 8  Tina Schirle, 1363 Lakeview, Southlake The following people spoke in support of this request:  Jason Kasal, RPAI, 1560 Southlake Blvd, Southlake  Chris Paulus, Cooper & Company, 1256 Main Street, Southlake Mayor Hill closed the public hearing. Motion was made to deny Item 6B, ZA17-092, Site Plan for Parkside Restaurant. Motion: McCaskill Second: Shafi Ayes: Shafi, McCaskill, Hill, Williamson, Huffman, Archer Nay: Patton Denied: 6-1 6C. ZA18-001, PLAT REVISION FOR LOTS 5R AND 6R, BLOCK 22, SOUTHLAKE TOWN SQUARE BEING A REVISION OF LOTS 5 AND 6, BLOCK 22, SOUTHLAKE TOWN SQUARE AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 115 AND 125 CENTRAL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: “DT” DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD #8. DENIED Motion was made to deny Item 6C, ZA18-001, Plat Revision for Lots 5R and 6R, Block 22, Southlake Town Square. Motion: McCaskill Second: Shafi Ayes: Shafi, McCaskill, Hill, Williamson, Huffman, Archer Nay: Patton Denied: 6-1 Mayor Hill adjourned and reopened the meeting at 9:07pm. 6D. ORDINANCE NO. 1142-A, 2ND READING, AMENDMENT TO THE CITY OF SOUTHLAKE BUILDING CODE TO ADOPT THE 2017 NATIONAL ELECTRICAL CODE. PUBLIC HEARING APPROVED No presentation was requested by Council. Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6D, Ordinance No. 1142-A, 2nd Reading, amendment to the City of Southlake Building Code to adopt the 2017 National Electric al Code, subject to the Staff Report dated March 13, 2018. REGULAR CITY COUNCIL MEETING MINUTES, MARCH 20, 2018 Page 7 of 8 Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 1142-A AN ORDINANCE AMENDING ORDINANCE NO. 1142, THE BUILDING CODE OF THE CITY OF SOUTHLAKE, EXHIBIT B PROVIDING FOR REFERNCED CODES AS PROVISIONS OF THE ELECTRICAL CODE AS THE ADOPTED STATE ELECTRICAL CODE; PROVIDING A PENALTY CLAUSE; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERIBILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 7. ORDINANCES, FIRST READINGS, PUBLIC HEARINGS, AND RELATED ITEMS 7A. THIS ITEM WAS INTENTIONALLY LEFT BLANK. 7B. ORDINANCE NO. 480-548A (ZA17-100), 1ST READING, ZONING CHANGE AND CONCEPT/SITE PLAN FOR PROPERTY DESCRIBED AS LOTS 2R1, 2R2 AND 3R1, BLOCK 1, STONEBRIDGE PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 155, 165 AND 175 STONEBRIDGE LANE, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD # 11. IF APPROVED AT 1ST READING, A PUBLIC HEARING WILL BE HELD ON APRIL 3, 2018. APPROVED UNDER CONSENT 8. RESOLUTIONS: 8A. RESOLUTION NO. 18-008, APPOINTING MEMBERS TO THE SOUTHLAKE 2035 HEALTH & WELLNESS MASTER PLAN COMMITTEE. TABLED UNDER CONSENT 9. OTHER ITEMS FOR CONSIDERATION: REGULAR CITY COUNCIL MEETING MINUTES, MARCH 20, 2018 Page 8 of 8 9A. MSP18-001, AMENDMENT TO THE MASTER SIGN PLAN FOR CARROLL POINTE AS IT PERTAINS TO CHUY'S LOCATED AT 1221 E. SH 114, SOUTHLAKE, TEXAS. APPROVED UNDER CONSENT 10. OTHER ITEMS FOR DISCUSSION: (THERE WERE NO ITEMS ON THIS AGENDA.) 11. MEETING ADJOURNED Mayor Hill adjourned the meeting at 9:08pm. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 3RD DAY OF APRIL, 2018. ______________________________ Laura Hill Mayor ATTEST: ______________________________ Carol Ann Borges, TRMC City Secretary