Item 4AREGULAR CITY COUNCIL MEETING MINUTES, MARCH 20, 2018
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REGULAR CITY COUNCIL MEETING MINUTES MARCH 20, 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad
Patton, John Huffman, and Christopher Archer.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager and Director of Economic Development & Tourism
Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Strategic
Performance & Innovation Officer Dale Dean, Deputy Director of Marketing and
Communications Pilar Schank, Communications Manager Vicky Schiber, Chief
Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Police
Chief James Brandon, Fire Chief Mike Starr, Emergency Management Coordinator Eric
Hutmacher, Emergency Management Specialist Amanda Meneses, Director of Human
Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior
Director of Planning and Development Services Ken Baker, Building Operations
Manager Mike White, Director of Public Works Rob Cohen, City Attorney Allen Taylor,
and City Secretary Carol Borges.
WORK SESSION:
1.CALL TO ORDER
Work Session called to order by Mayor Hill at 5:32pm.
2.INVOCATION: CLAYTON REED
Pastor Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United
States and Texas Flags.
3.PROCLAMATION FOR SEVERE WEATHER AWARENESS WEEK
Emergency Management Coordinator Eric Hutmacher provided information related to
public education events, a social media campaign, and encouraged residents to sign up
for the emergency mass notification system. Mayor Hill presented the proclamation.
Mayor and Council took pictures with Emergency Management Coordinator Eric
Hutmacher and Emergency Management Specialist Amanda Meneses.
Item 4A
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4. CONSIDER AND PROVIDE FEEDBACK ON SERVICE LEVEL OPTIONS FOR
RESIDENTIAL SOLID WASTE AND RECYCLING COLLECTION
Assistant to the City Manager Lauren LaNeave provided a review of the residential
service levels and rate structure of the current contractor. A representative from
Republic Services answered questions from Council. Mayor and Council provided
direction to staff to move forward with Option 1 from the presentation this evening
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA
Mayor Hill reviewed the items on tonight’s consent agenda . Mayor Hill thanked Chief
Financial Officer Sharen Jackson and the finance team for their work on the annual
audit. The City is in an excellent financial position.
Deputy Mayor Pro Shawn McCaskill suggested moving Item7B to Consent for approval,
moving Item 8A to Consent to Table, and moving Item 9A to Consent for approval.
Police Chief James Brandon, Municipal Judge Carol Montgomery, Director of
Community Services Chris Tribble, and Senior Director of Planning and Development
Services Ken Baker answered questions from Council.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.072
deliberation regarding real property and Section 551.087 deliberation regarding
economic development negotiations. City Council adjourned for Executive Session at
6:07pm. Executive Session began at 6:25pm and concluded at 7:15pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:25pm. No action was necessary.
3. REPORTS:
3A. MAYOR’S REPORT
Mayor Hill did not have anything to report.
3B. CITY MANAGER’S REPORT
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3B1. CAPITAL PROJECTS UPDATE
City Manager Shana Yelverton introduced Director of Public Works Rob Cohen who
provided a status update of key capital projects. City Manager Yelverton recognized
Director Cohen for his excellent work on the capital improvements and park construction
projects.
3B1. FINANCIAL REPORT (WRITTEN)
This report is provided to Council in written format and was not discussed.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Hill read the consent agenda items into the record.
4A. APPROVE MINUTES FROM THE MARCH 6, 2018 REGULAR CITY COUNCIL
MEETING.
4B. APPROVE THE PURCHASE OF ADDITIONAL POLICE BODY CAMERAS
AND RELATED EQUIPMENT FROM WATCHGUARD FOR AN AMOUNT NOT
TO EXCEED $12,000.
4C. APPROVE THE RENEWAL OF A CONTRACT WITH TACTICAL SYSTEMS
NETWORK FOR TOWN HALL SECURITY IN AN AMOUNT NOT TO EXCEED
$110,000.
4D. APPROVE AN AMENDMENT TO AN INTERLOCAL AGREEMENT FOR
COMBINED PUBLIC SAFETY DISPATCHING AND J AIL SERVICES FOR THE
CITIES OF KELLER, SOUTHLAKE, AND COLLEYVILLE.
4E. APPROVE COMMERCIAL DEVELOPER AGREEMENT WITH RESORT
HOMES OF TEXAS, L.P. FOR HIGHLAND CORNER.
4F. APPROVE PURCHASE OF TWO REPLACEMENT VEHICLES FROM
CALDWELL COUNTRY CHEVROLET IN THE AMOUNT OF $65,125.
4G. APPROVE THE 2017 COMPREHENSIVE ANNUAL FINANCIAL REPORT.
4H. TABLE ORDINANCE NO. 480-735 (ZA17-074), 1ST READING, ZONING
CHANGE AND SITE PLAN FOR AJLOUNI OFFICE COMPLEX ON
PROPERTY DESCRIBED AS TRACT 3C2A, W. R. EAVES SURVEY,
ABSTRACT NO. 500, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOT 3, AKARD ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOC ATED AT 210 AND 240
SOUTH PEYTONVILLE AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: “S-
P-1” DETAILED SITE PLAN DISTRICT AND “S-P-2” GENERALIZED SITE
PLAN DISTRICT. PROPOSED ZONING: “S-P-1” DETAILED SITE PLAN
DISTRICT. SPIN NEIGHBORHOOD # 10.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 20, 2018
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4I. TABLE ORDINANCE NOS. 480-729 AND 480-220A (ZA17-060), 1ST
READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR METAIRIE
AT SOUTHLAKE AND ZONING CHANGE AND CONCEPT PLAN FOR
KIRKWOOD GROVE WEST ON PROPERTY DESCRIBED AS TRACTS 1F
AND 1, JAMES J. WEST SURVEY, ABSTRACT NO. 1620, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOC ATED AT 500 AND 550
W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "TZD"
TRANSITIONAL ZONING DISTRICT AND "S-P-2" GENERALIZED SITE PLAN
DISTRICT. SPIN NEIGHBORHOOD #3.
APPROVED
Motion was made to approve the consent agenda, noting Items 4H & 4I are tabled;
moving Item 7B to consent for approval; moving Item 8A to consent to table until the
April 3, 2018 City Council meeting; and moving Item 9A to consent for approval.
Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum.
CISD students Anika Shaw and Alanna Miller addressed Council regarding gun
control.
Mayor Hill closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. ORDINANCE NO. 1188, 2ND READING, ADOPTION OF NEW RRM TARIFF
FOR ATMOS MID-TEX. PUBLIC HEARING
APPROVED
No presentation was requested by Council.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6A, Ordinance No. 1188.
Motion: Williamson
Second: McCaskill
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Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1188
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPROVING A TARIFF AUTHORIZING AN ANNUAL RATE REVIEW MECHANISM
(“RRM”) AS A SUBSTITUTION FOR THE ANNUAL INTERIM RATE ADJUSTMENT
PROCESS DEFINED BY SECTION 104.301 OF THE TEXAS UTILITIES CODE , AND
AS NEGOTIATED BETWEEN ATMOS ENERGY CORP., MID -TEX DIVISION (“ATMOS
MID-TEX” OR “COMPANY”) AND THE STEERING COMMITTEE OF CITIES SERVED
BY ATMOS; REQUIRING THE COMPANY TO REIMBURSE CITIES’ REASONABLE
RATEMAKING EXPENSES; ADOPTING A SAVINGS CLAUSE; DETERMINING THAT
THIS ORDINANCE WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS
OF THE OPEN MEETINGS ACT; DECLARING AN EFFECTIVE DATE; AND
REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND LEGAL
COUNSEL FOR THE STEERING COMMITTEE.
6B. ZA17-092, SITE PLAN FOR P ARKSIDE RESTAURANT ON PROPERTY
DESCRIBED AS LOTS 1, 5, 6 AND 7, BLOCK 22, SOUTHLAKE TOWN
SQUARE ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 1501 MAIN STREET AND
115, 125 AND 145 CENTRAL AVENUE, SOUTHLAKE, TEXAS. CURRENT
ZONING: “DT” DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC
HEARING.
DENIED
Senior Director of Planning and Development Services Ken Baker presented Item 6B
and answered questions from Council. City Attorney Allen Taylor addressed Council
regarding the City’s authority with respect to zoning and site plans.
Cooper & Company President Frank Bliss addressed Council and answered questions.
Mayor Hill opened the public hearing.
The following people spoke in opposition of this request:
Daniel Folmer, 1523 Meeting Street, Southlake
Joe Kienast, 1518 Main Street, Southlake
Bryan Clintsman, 1510 Main Street, Southlake
Matt Schirle, 1508 Main Street, Southlake
Jim Posey, 1514 Main Street, Southlake
The following people did not wish to speak, but registered their opposition:
Susan Durant, 1500 Main Street, Southlake
Mary Jane Julia, 1504 Main Street, Southlake
Deanna Kienast, 1518 Main Street, Southlake
Debra Lewis, 1524 Main Street, Southlake
Terry Lewis, 1524 Main Street, Southlake
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Tina Schirle, 1363 Lakeview, Southlake
The following people spoke in support of this request:
Jason Kasal, RPAI, 1560 Southlake Blvd, Southlake
Chris Paulus, Cooper & Company, 1256 Main Street, Southlake
Mayor Hill closed the public hearing.
Motion was made to deny Item 6B, ZA17-092, Site Plan for Parkside Restaurant.
Motion: McCaskill
Second: Shafi
Ayes: Shafi, McCaskill, Hill, Williamson, Huffman, Archer
Nay: Patton
Denied: 6-1
6C. ZA18-001, PLAT REVISION FOR LOTS 5R AND 6R, BLOCK 22, SOUTHLAKE
TOWN SQUARE BEING A REVISION OF LOTS 5 AND 6, BLOCK 22,
SOUTHLAKE TOWN SQUARE AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, LOCATED AT 115 AND 125 CENTRAL
AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: “DT” DOWNTOWN
DISTRICT. SPIN NEIGHBORHOOD #8.
DENIED
Motion was made to deny Item 6C, ZA18-001, Plat Revision for Lots 5R and 6R, Block
22, Southlake Town Square.
Motion: McCaskill
Second: Shafi
Ayes: Shafi, McCaskill, Hill, Williamson, Huffman, Archer
Nay: Patton
Denied: 6-1
Mayor Hill adjourned and reopened the meeting at 9:07pm.
6D. ORDINANCE NO. 1142-A, 2ND READING, AMENDMENT TO THE CITY OF
SOUTHLAKE BUILDING CODE TO ADOPT THE 2017 NATIONAL
ELECTRICAL CODE. PUBLIC HEARING
APPROVED
No presentation was requested by Council.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6D, Ordinance No. 1142-A, 2nd Reading, amendment
to the City of Southlake Building Code to adopt the 2017 National Electric al Code,
subject to the Staff Report dated March 13, 2018.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 20, 2018
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Motion: Williamson
Second: McCaskill
Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1142-A
AN ORDINANCE AMENDING ORDINANCE NO. 1142, THE BUILDING CODE OF THE
CITY OF SOUTHLAKE, EXHIBIT B PROVIDING FOR REFERNCED CODES AS
PROVISIONS OF THE ELECTRICAL CODE AS THE ADOPTED STATE ELECTRICAL
CODE; PROVIDING A PENALTY CLAUSE; PROVIDING A CUMULATIVE CLAUSE;
PROVIDING A SEVERIBILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
7. ORDINANCES, FIRST READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
7A. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
7B. ORDINANCE NO. 480-548A (ZA17-100), 1ST READING, ZONING CHANGE
AND CONCEPT/SITE PLAN FOR PROPERTY DESCRIBED AS LOTS 2R1,
2R2 AND 3R1, BLOCK 1, STONEBRIDGE PARK, AN ADDITION TO THE CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 155, 165
AND 175 STONEBRIDGE LANE, SOUTHLAKE, TEXAS. CURRENT ZONING:
"S-P-2" GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD # 11. IF
APPROVED AT 1ST READING, A PUBLIC HEARING WILL BE HELD ON
APRIL 3, 2018.
APPROVED UNDER CONSENT
8. RESOLUTIONS:
8A. RESOLUTION NO. 18-008, APPOINTING MEMBERS TO THE SOUTHLAKE
2035 HEALTH & WELLNESS MASTER PLAN COMMITTEE.
TABLED UNDER CONSENT
9. OTHER ITEMS FOR CONSIDERATION:
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9A. MSP18-001, AMENDMENT TO THE MASTER SIGN PLAN FOR CARROLL
POINTE AS IT PERTAINS TO CHUY'S LOCATED AT 1221 E. SH 114,
SOUTHLAKE, TEXAS.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE WERE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED
Mayor Hill adjourned the meeting at 9:08pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 3RD DAY OF APRIL, 2018.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Carol Ann Borges, TRMC
City Secretary