2018-03-27 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
March 22, 2018
TO: Southlake Arts Council
FROM: Cassie Tucker, Assistant to the Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting
– Tuesday, March 27, 2018
The meeting will be held on Tuesday, March 27, at Southlake Town Hall in Room 3D
(3rd Floor). If you are not able to attend this meeting, please notify staff at 817.748.8184
or lcarpenter@ci.southlake.tx.us.
REGULAR AGENDA:
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2 Public Forum
This is the public's opportunity to address the Arts Council about non-agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item
brought up at this time.
3. Agenda Item No. 3 Consider
A. Approval of the minutes from the March 6, 2018 Southlake Arts Council
meeting – Please make any corrections to the minutes part of the motion for
consideration.
4. Agenda Item No. 4 Discussion
A. APEX Events Update – This item will allow the Arts Council to review APEX
events and to continue planning upcoming APEX events. No packet
documents.
B. Southlake 2035 Public Arts Master Plan – This is a standing item on the
agenda for the Arts Council to continue their review and recommendations for
the 2035 Public Arts Master Plan. This meeting will include a review of the
overall plan document. No packet documents.
5. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance report is included in your packet.
We appreciate your commitment and service to the City.
CT
Southlake Arts Council
Meeting Date – March 27, 2018
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019 Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Chris Tribble, Director of Community Services (817) 748-8021; ctribble@ci.southlake.tx.us
Cassie Tucker, Assistant to the Director; ctucker@ci.southlake.tx.us
Linda Carpenter-Elgin, Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING, MARCH 6, 2018
LOCATION: Southlake Town Hall
3rd Floor Room 3A
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Secretary Jesika
Cook; and Southlake Arts Council members Tamara McMillan, Terri Messing, Mimi
Tran, and Simon Rurka (Alt #1)
SOUTHLAKE ARTS COUNCIL ABSENT: Vice Chair Miriam Murray, Heather
Engelhardt
STAFF PRESENT: Assistant to the Director and board liaison Cassie Tucker
GUESTS: Art Consultant John Kinkade
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chairman Leslie Bartlett called the meeting to order at
6:05 p.m.
2. PUBLIC FORUM
Chair Leslie Bartlett opened the Public Forum at 6:05 p.m. There being no one
wishing to address the Arts Council, Chair Bartlett closed the Public Forum.
3. CONSIDER AGENDA
3A. APPROVAL OF THE MINUTES FROM THE JANAURY 23, 2018 SOUTHLAKE
ARTS COUNCIL MEETING
APPROVED
A motion was made to approve the minutes of the January 23, 2018 Southlake
Arts Council meeting.
Motion: Cook
Second: McMillan
Ayes: Bartlett, Cook, McMillan, Messing, Tran, Rurka (Alt #1)
Nays: None
3A - 1
Minutes of the March 6, 2018 Southlake Arts Council Meeting
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Abstain: None
Vote: 6-0
3B. APPROVE PERMIT FOR CARROLL INDEPENDENT SCHOOL DISTRICT
(CISD) ART EXHIBIT APRIL 27-29, 2018 IN SOUTHLAKE TOWN HALL
Assistant to the Director and board liaison Cassie Tucker presented Item 3B and
was available to answer questions from the Arts Council.
APPROVED
A motion was made to approve the permit for CISD art exhibit April 27-29, 2018
in Southlake Town Hall.
Motion: McMillan
Second: Messing
Ayes: Bartlett, Cook, McMillan, Messing, Tran, Rurka (Alt #1)
Nays: None
Abstain: None
Vote: 6-0
4. DISCUSSION
4A. APEX EVENTS UPDATE
Arts Council member and APEX representative Terri Messing and Assistant to
the Director Cassie Tucker provided an update about Film Day events (next date
in June TBD), Strokes of Art in the Square, next year’s APEX series, and
answered questions concerning APEX marketing efforts for events. A community
calendar of events is available at www.cityofsouthlake.com/Arts.
Chair Leslie Bartlett updated Arts Council concerning plans for the Southlake
Seniors Funding, Inc. (SSFI) Senior Art Exhibit, to be held June 14, 2018, 11:00
am – 2:00 pm.
4B. SOUTHLAKE 2035 PUBLIC ART MASTER PLAN
Assistant to the Director and board liaison Cassie Tucker presented Item 4B and
reviewed proposed recommendations. The Arts Council prioritized their
recommendations for the 2035 Master Plan.
Art Consultant John Kinkade provided guidance on recommendations to the Art
Master Plan.
5. ADJOURNMENT
3A - 2
Minutes of the March 6, 2018 Southlake Arts Council Meeting
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
APPROVED
A motion was made to adjourn the meeting at 8:04 p.m.
Motion: Tran
Second: McMillan
Ayes: Bartlett, Cook, McMillan, Messing, Tran, Rurka (Alt #1)
Nays: None
Abstain: None
Vote: 6-0
Attest:
Leslie Bartlett, Chair Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
NOTE: Five (5) of the regular seven (7) members of the Southlake Arts Council were present for
this meeting. Alternate #1, Simon Rurka, participated in the absence of regular Arts Council
members Heather Engelhardt and Miriam Murray. An Alternate may sit as a regular member in
the event of an absence of one or more regular members per Ordinance No. 908, Section 2.
3A - 3
3A - 4
1 Leslie Bartlett a 0 a 100%4 2018 74%
2 Mini Tran a 0 a 100%4
3 Jesika Cook a 0 a 100%4
4 Terri Messing r 0 a 50%2
5 Heather Engelhardt a 0 r 50%2
6 Miriam Murray a 0 r 50%2
7 Tamara McMillan a 0 a 100%4
Alt 1 Simon Rurka a 0 a 100%4
88%0%75%a In attendance
Total Hrs Per Month 2 0 2 4 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
11/27/18 12/25/183/6/18 8/28/18 9/25/18 10/23/18
Southlake Arts Council Attendance Report
Place Name 1/23/18 2/27/18 3/27/18 4/24/18 5/22/18 6/26/18 7/24/18 Individual
Attendance Rate
Hrs To
Date
Packet Insert - Southlake Arts Council Attendance Report