Item 7 - 2035 Corridor Committee Meeting Report
Southlake 2035 Corridor Planning Committee Meeting Report
Meeting 5 – August 10, 2016
MEETING
LOCATION:
Southlake Town Hall – Training Rooms 3C & 3D
1400 Main Street
Southlake, Texas, 76092
IN
ATTENDANCE:
• City Council Members: Gary Fawks, Chad Patton, former City Council
member Brandon Bledsoe
• Planning & Zoning Commission Members: Michael Springer, Chris
Greer
• Park Board Member: Frances Scharli
• City Staff: Ken Baker, Dennis Killough, Richard Schell, Jerod Potts,
Steven Anderson
AGENDA
ITEMS:
1. Call to Order
2. Review and make recommendations on the proposed White Chapel
Village development, which includes a six (6) story full service Marriott
Delta hotel with 240 rooms, located on approximately 15.865 acres at the
southeast corner of E. State Hwy. 114 and N. White Chapel Boulevard.
3. Adjournment.
MEETING
OVERVIEW:
On August 10, 2016 the Southlake 2035 Corridor Planning Committee
held their fifth meeting. The Committee was sent a packet of materials
prior to the meeting that were to be discussed during the session. A
meeting agenda was posted and the meeting time was advertised on the
City’s website. The following meeting report focuses on discussion points
made during the meeting by members of the Committee, public and City
staff. This report is neither verbatim nor does it represent official meeting
minutes; rather it serves to inform elected and appointed officials, City
staff, and the public of the issues and questions raised by the Committee,
City staff, and any attendees of the meeting. Interested parties are
Southlake 2035 Corridor Planning Committee Item #2 – Delta Hotel
Meeting #5 – August 10, 2016 Page 2
strongly encouraged to follow development cases through the process.
Please visit CityofSouthlake.com/Planning for more information.
Southlake 2035 Corridor Planning Committee Item #2 – Delta Hotel
Meeting #5 – August 10, 2016 Page 1
ITEM #2 DISCUSSION – Delta Hotel:
• Staff made presentation to the Committee
• Questions for staff following presentation
Q: Do we have applications in process?
A: Yes
Q: Zero approved uses in the application for lot 2?
A: Correct, it is green space. Application would remove C-3 uses - to get
entitlement for retail / other uses on this site, the applicant would have to
go through the zoning process
Q: Does TXDOT have any input on the driveway setback where it is shown on
White Chapel? Did we get involved?
A: Does line up with the drive across the street and a median break
Q: Does this have overhead utility poles?
A: There are overhead Oncor poles and Tri-County is on the other side of the
road
Q: Drainage put into Carillon?
A: Yes
Q: Does drainage study say if Carillon Lake can handle drainage?
A: Carillon Lake designed as a regional watershed
Q: [Regarding platting property as two lots] As they move forward, if they
decide to sell lot 2 would it stand alone?
A: Yes, but it would be under the zoning regulations
• Carl Schwab, representing the project, made a presentation to the Committee.
The following includes comments by the presenter and other representatives of
the project:
o Initial concept was to create hotel as the centerpiece of the development
o Interested in the balance of the property
o Intend to eventually develop a roundabout and be surface parked
o Think the hotel will bring interest from corporate hotels, etc.
o Believe this building hits the corporate imagery sought for this location –
consistent with the imagery from the hospital design - think it sets the tone for
a corporate business flavor for the balance of the property
Southlake 2035 Corridor Planning Committee Item #2 – Delta Hotel
Meeting #5 – August 10, 2016 Page 2
o Different look than town square
OVERVIEW OF DELTA BRAND
o Delta purchased in 2015 by Marriott - was exclusively a Canadian resort
brand
o Marriott the largest hotel brand
o Delta - 36 hotels in 30 cities
o Looking for seasoned travelers – people coming in for business
o Delta does not have a style – look at each city and what that city wants
o High end finishes, wood floors in some rooms
o Full-service bars, sit-down restaurants
OVERVIEW OF PROPOSED SOUTHLAKE DELTA
o Ballroom located on southernmost portion of the tower
o Main entrance with drop off Porte-cochere to serve ballroom and main
entrance
o Very active front door
o Screened pool
o Restaurant is the heart of the function
o Elevations: masonry, stone and glass
o Took similar stone elements (hues) from the hospital
o Partial glass Porte-cochere in the front
• Questions for the applicant(s)
Q: Plat this as two lots?
A: Yes
Q: VTAC goes up between the two windows?
A: Yes - benefit of VTAC unit is it can be incorporated into window systems so
it is not a separate piece – between the two windows it looks like an
architectural element
RESPONSE BY COMMITTEE
Hard to tell in these pictures. Make sure there is better resolution in images
for P&Z
Q: Will have individual thermostats?
A: Yes – built into larger hospitality piece
RESPONSE BY COMMITTEE
Provide details on the unit, materials
Q: Tower? How heavily is roof enforced?
A: Probably have 5 foot steel joyce
RESPONSE BY COMMITTEE
Pool tucked away in corner -- perfect spot for rooftop pool, outdoor bar
RESPONSE FROM PRESENTER
Would likely not be placed on the ballroom
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Meeting #5 – August 10, 2016 Page 3
Q: Topography - where will the top of that ballroom stand in relation to the
land?
A: Where there is substantial grade difference to deal with at the southwest
corner and we need to level off some of that dirt to raise to the east and to
a limited extent to the north - goal is to minimize grade change in the back.
Will have some walls, trying to make as short as possible - plan to keep
finished floors as high as possible relative to the hotel
RESPONSE FROM PRESENTER
P&Z will want details on materials for retaining wall and how high it will be /
what visibility will be to neighbors. Have ordinances that require mechanical
screening of the roof
Q: Consider the fact that a hotel was approved across the street?
A: Do not believe that will compete with our product
Q: Planning to update feasibility study?
A: Don't believe that will be necessary
RESPONSE BY COMMITTEE
Concern about number of hotels coming in currently. Concern about
sustainability. Would be good to see what your consultant suggested
RESPONSE FROM PRESENTER
Like proximity to The Marq
RESPONSE BY COMMITTEE
Then why wouldn't the Indigo be competition?
RESPONSE FROM PRESENTER
Do not think they will be at the same price point
Q: Concerned about parking? Said you are planning restaurant to service up
to 400 people. Even if no guests and there are 400-600 people where will
they park?
A: Wedding or some type of event on evening where the hotel is 100% full it
would be valet park on the lawn until structured parking accomplished
RESPONSE BY COMMITTEE
Do not think that is realistic
Q: Barely have enough parking spaces for one per room and staff?
A: Meet parking requirement with 10% downward variance
RESPONSE BY COMMITTEE
Westin and Cambria each had parking agreements with other sites
Q: Is there drive access to hospital parking lot?
A: There is not - would be willing to accommodate that
QUESTION FROM PRESENTER TO STAFF
Q: If we meet the ordinance is there any problem?
RESPONSE BY STAFF
Southlake 2035 Corridor Planning Committee Item #2 – Delta Hotel
Meeting #5 – August 10, 2016 Page 4
S-P district so you are creating a new zoning category, technically not a
variance to the parking ratio. Ordinance does require that parking occur on
all-weather surface
RESPONSE BY COMMITTEE
Would be nice to see long-term vision
Q: On mobility - Thought we were to the point where we do not have paths
that end up nowhere?
A: Path will connect with what is coming in on White Chapel and then
meanders through the site and connects to the existing sidewalk that
connects to the medical center
Q: Park dedication?
A: Have a tentative draft agreement with Steven on White Chapel
improvement project. Do not understand donating 4,000 square feet of
land to the City for a park
RESPONSE BY COMMITTEE
We expect that from everyone. This will be a question that is asked
• Comments by the Committee
o Have seen other developments in the city with a comprehensive plan in terms
of the urban design elements, open space, signage, parking, traffic, etc.
o Cambria had master plan with retail, open space, they developed office - had
complete plan for the site
o This is a very important corner, key location
o More specificity on the front end will probably provide more flexibility on the
back end
RESPONSE FROM PRESENTER
We know we want to open a hotel, and operate for a year to establish its
identity before breaking ground on anything else
o The appearance doesn't look as nice as others seen online
RESPONSE FROM PRESENTER
Had a market analysis done (market usability study) – the development arena
is highly competitive right now
RESPONSE BY COMMITTEE
Context will help support the land use argument, rational for the investment.
P&Z and others may ask why it makes since to have a hotel here
o You need to share with P&Z and City Council your vision for quality
o Think hotel looks nice - think you will run into questions you will not be able to
answer without long-term plan
RESPONSE FROM PRESENTER
Trying to create canvas with this piece of property
RESPONSE BY COMMITTEE
There is give and take. Where is the open space?
RESPONSE FROM PRESENTER
Southlake 2035 Corridor Planning Committee Item #2 – Delta Hotel
Meeting #5 – August 10, 2016 Page 5
75% will be the maximum impervious coverage throughout the development
in PD regulations - recognize it needs to come together comprehensively. The
goal is to leave the City the flexibility to work with the landowner to develop
the rest of the property
o Not enough detail in elevations, building materials
o More detail on site grading on the back and what your plan is for that - may
be asked for 3D images because of the topography
o Architectural lighting elements to highlight elevations of the building
o Would like to see more details on the landscape plan
o Asking to add a hotel use to a prominent corner - the level of detail expected
will be above and beyond the minimum standards of an application
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STAFF PRESENTATION SHOWN TO COMMITTEE:
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APPLICANT PRESENTATION SHOWN TO COMMITTEE:
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