Item 4F CaldwellM E M O R A N D U M
March 20, 2018
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4F Approve Purchase of Two Replacement Vehicles from Caldwell
Country Chevrolet in the amount of $65,125
Action
Requested: Approve the purchase of 2 replacement vehicles from Caldwell
Country Chevrolet for Police Services in the amount of $65,125.
Background
Information: These Police vehicles were damaged beyond repair and require
replacement. Unit # 2441 was damaged on January 17, 2018 by an
alleged intoxicated driver on Highway 114. Unit # 2851 was damaged
in a single vehicle accident during the inclement / icy weather on
December 31, 2017. City insurance has reimbursed $75,523 of the
total vehicle replacement cost. The State of Texas and City of
Southlake bidding requirements have been met by utilizing BuyBoard
Cooperative Purchasing.
Department Unit # Vehicle Type Cost
Unit # 2441, 2851 2018 Chevrolet Tahoe
Police Service Vehicle $65,125
TOTAL $65,125
Financial
Considerations: Our insurance has reimbursed the City $75,523 to date toward the
replacement costs of these vehicles. We anticipate an additional
$14,920 from the at-fault motorist’s insurance company. Once all
insurance proceeds are received staff is anticipating net zero financial
impact to the City.
Strategic Link: C1 – Achieve the highest standards of safety and security.
B2 – Collaborate with select partners to implement service solutions.
F2 – Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and not replace the damaged vehicles. This will reduce the
number of Police vehicles available for Patrol duties.
Supporting
Documents: BuyBoard contract pricing worksheets.
Staff
Recommendation: Approve the purchase of the two vehicles from Caldwell Country
Chevrolet.
QUOTE# 00B CONTRACT PRICING WORKSHEET
End User: CITY OF SOUTHLAKE Contractor: CALDWELL COUNTRY CHEV
Contact Name: TIM SLIFKA CALDWELL COUNTRY CHEVROLET
Email: TSLIFKA@CI.SOUTHLAKE.TX.US Prepared By: Averyt Knapp
Phone #: 817-748-8312 Email:
aknapp@caldwellcountry.com
Fax #: 817-748-8010 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: SOUTHLAKE Fax #: 979-567-0853
Date Prepared: FEBRUARY 26, 2018 Address: P. O. Box 27,
Caldwell, TX 77836
Contract: BUY BOARD #521-16 Tax ID # 14-1856872
Product Description: 2018 CHEVROLET TAHOE PPV 4X2 CC15706
A Base Price & Options: $32,420
B Fleet Quote Options
Code Description Cost Code Description Cost
LH SPOTLIGHT, 4X2
PPV, DUAL BATTERIES,
LOCKING
DIFFERENTIAL, CLOTH
BUCKET FRONT/VINYL
REAR BENCH, FULL
RUBBER FLOOR,
TRAILER HITCH, REAR
VISION CAMERA,
CONTENT THEFT ALARM
DISABLE, DAYTIME
RUNNING LIGHT DELETE
INCL
CALDWELL COUNTRY CHEVROLET
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
C Unpublished Options
Code Description Cost Description Cost
Subtotal C
INCL
D Other Price Adjustments (Installation, Delivery, Etc…)
Subtotal D
INCL
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $32,420
Quantity Ordered
X
1
Subtotal E
$32,420
F Non-Equipment Charges (Trade-In, Warranty, Etc…)
BUY BOARD $400
G. Color of Vehicle: BLACK
H. Total Purchase Price (E+F) $32,820
Estimated Delivery
Date:
45-75 DAYS APPX
Quote
Date
Quote #
03/02/2018
CAPQ36534CAP Fleet Upfitters, LLC
5615 SW HK Dodgen Loop
Temple, TX 76502
Phone: 254-773-1959
Ship to:
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Make :
Model :VIN :
Southlake
Email :
Salesperson:Year :
wjacobs@capfleetupfitters.com
Name / Address
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
End User:
Wayne Jacobs
Part #Qty Description Unit Price Total
IB8DEDE 1 LIBERTY II DUO WC 48" D/E/D/E - Fully Populated $ 2,340.00 $ 2,340.00
IJ795HT 1 LIBERTY 2 EMITTER PREWIRE W/TD $ 70.74 $ 70.74
795H 1 GTT 795H LED EMITTER $ 1,026.00 $ 1,026.00
02-036E7743X 2 SUB ASSY, LENS CUT SMOKE $ 10.50 $ 21.00
11-26F889-000 2 COVER, TOP EXTRUDED 16.36"$ 0.00 $ 0.00
68-196E776-80 1 LENS, SMOKE OPTIC CUT CENTER $ 12.60 $ 12.60
11-26E377-009 1 COVER, TOP EXTRUDED CENTER $ 0.00 $ 0.00
38-046E118-80 2 DIVIDER, LENS SMOKE LIBERTY II $ 0.00 $ 0.00
07-26E120-000 1 BRACKET, BULKHEAD LENS MOUNT $ 0.00 $ 0.00
38-046E119-00 2 SEAL, LENS DIVIDER LIBERTY II $ 0.00 $ 0.00
CCSRN3 1 CENCOM SAPPHIRE SIREN SYSTEM $ 0.00 $ 0.00
SA315P 1 SA315P SPEAKER, BLACK PLASTIC $ 0.00 $ 0.00
SAK1 1 SA-315 MOUNT KIT UNIVERSAL $ 0.00 $ 0.00
STPKT93 1 LIGHTBAR STRAP KIT # 93 $ 0.00 $ 0.00
PRPSP5700T15A 1 Passenger1/2 Sliding Polycarbonate Window,Recessed
Panel, & Lower Extension Panel
$ 525.20 $ 525.20
GVPM5715D-K 1 Vertical Partition Mount Dual Weapon Tri-Lock Gunrack
w/Straight Key
$ 327.60 $ 327.60
DP57T15 1 Pair, Black ABS, Rear Door Panels (for use with WB57T15
& WBP57T15 Window Armor only)
$ 136.00 $ 136.00
C-HDM-204 1 8.5" Heavy Duty Telescoping Pole, side mount, short $ 106.47 $ 106.47
C-MD-119 1 ACTADP,HDM,SLIDE,TS,SP $ 198.38 $ 198.38
CG-X 1 Chargeguard-select $ 59.40 $ 59.40
C-ADP-110 1 Adapter plate that allows for mounting Havis docks or C-
MD-200 Series to a C-UMM Series
$ 12.89 $ 12.89
C-UMM-101 1 Universal monitor mount assembly $ 43.47 $ 43.47
UT-201 1 Universal tablet mount $ 123.00 $ 123.00
C-3329-UNV 1 Keyboard mounting plate for Multi devices $ 97.65 $ 97.65
VTX609J 2 VERTEX SUPER-LED SPLIT RED/BLU $ 62.00 $ 124.00
VTX609R 4 VERTEX SUPER-LED LIGHT RED $ 62.00 $ 248.00
DP833020 1 DOMINATOR PLUS 8-LINZ 3R 3B 2W $ 653.40 $ 653.40
DP4RCCB 2 DOMINATOR PLUS 4-LINZ6 R/W/W/B $ 351.54 $ 703.08
CAPBKT4 4 DOMINATOR REAR SIDE BRACKET $ 10.00 $ 40.00
MXCT15JJ 2 ION MIRROR-BEAM TAHOE RB/RB, SMOKED LENS $ 219.78 $ 439.56
M4J 4 M4 LED FLASHER BLUE/RED $ 126.36 $ 505.44
IDTRAY8 1 INNER EDGE RTX 8-LT DUO TRAY IE45UR8 $ 798.12 $ 798.12
WWW.CAPFLEETUPFITTERS.COM
Page 1
Quote
Date
Quote #
03/02/2018
CAPQ36534CAP Fleet Upfitters, LLC
5615 SW HK Dodgen Loop
Temple, TX 76502
Phone: 254-773-1959
Ship to:
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Make :
Model :VIN :
Southlake
Email :
Salesperson:Year :
wjacobs@capfleetupfitters.com
Name / Address
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
End User:
Wayne Jacobs
Part #Qty Description Unit Price Total
WIONSMJ 4 NFPA SURFACE MT ION LT RED/BLU $ 97.20 $ 388.80
I3JC 2 TRIO ION R/B W/ WHT OVERRIDE $ 126.36 $ 252.72
IONBKT1 1 ION LICENSE PLATE BKT HORIZ.$ 17.55 $ 17.55
60CREGCS 2 12V WHT/RED 6" COMPARTMENT LT $ 110.16 $ 220.32
0SR00SCR 3 OVAL STEADY LED LT RED CHROME $ 15.66 $ 46.98
SSFPOSI6 1 SOLID STATE HEADLIGHT FLASHER $ 57.78 $ 57.78
CC-F-TMC-79 1 STANDARD WIDTH TAHOE CONSOLE $ 308.75 $ 308.75
AC-SIDEARM-6 2 6" SIDE-MOUNT ARM REST $ 58.50 $ 117.00
L3-AP1SET 3 DC OUTLET PLUG W/BLACK CAP $ 9.10 $ 27.30
AC-INBHG 1 TROY 4" INTL BEV. HOLDER W/FINGERS $ 24.92 $ 24.92
PB57T15HD 1 HD Push Bumper $ 234.65 $ 234.65
S5705T15OSB 1 Standard Transport Seat w/ 7 Ga. Steel Screen Window
Cargo Barrier, and Outboard Seat Belts
$ 1,042.60 $ 1,042.60
WB57T15 1 Pair, Steel Window Bars (for use with DP57T15 Rear Door
Panels only )
$ 296.40 $ 296.40
P46SLC 1 PAR-46 SUPER-LED SPOT LT 12V $ 140.40 $ 140.40
TLI2J 2 ION T-SERIES LINEAR DUO R/B $ 97.20 $ 194.40
TINT 1 TINT, FRONT WINDOWS ONLY $ 75.00 $ 75.00
GRAPHICS 1 Install Full 4 door Wraps and Decals $ 350.00 $ 350.00
De-install 1 De-install equipment on vehcilse No Graphics $ 350.00 $ 350.00
De-install 1 De-install CPU, Camera and Radars $ 190.00 $ 190.00
INSTALL 1 Installation
LABOR 1 LABOR $ 1,390.00 $ 1,390.00
SSUPPLY 1 SHOP SUPPLIES $ 85.00 $ 85.00
CAPHARNESS 1 CAP FLEET WIRING HARNESS $ 130.00 $ 130.00
SHIP 1 SHIPPING & HANDLING $ 165.00 $ 165.00
DEALER 1 DEALER PREP $ 0.00 $ 0.00
INSPECT 1 ALL CAP FLEET INSTALLATIONs COME WITH AGENCY
LIFETIME WARRANTY
$ 30.00 $ 30.00
Buy Board #524-17 Good Thru 10-25-2017
DELIVERY 1 DELIVERY CHARGE $ 125.00 $ 125.00
M4BRKT90 2 ALUMINUM 90 DEGREE M4 BRACKET $ 16.00 $ 32.00
FP-TH15-USBDC 1 FACEPLATE WITH USB PORTS ON IT $ 16.00 $ 16.00
WWW.CAPFLEETUPFITTERS.COM
Page 2
Quote
Date
Quote #
03/02/2018
CAPQ36534CAP Fleet Upfitters, LLC
5615 SW HK Dodgen Loop
Temple, TX 76502
Phone: 254-773-1959
Ship to:
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Make :
Model :VIN :
Southlake
Email :
Salesperson:Year :
wjacobs@capfleetupfitters.com
Name / Address
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
End User:
Wayne Jacobs
WWW.CAPFLEETUPFITTERS.COM
Page 3
$ 14,920.57Subtotal
This quote is good for 30 days from date of quote.
I hereby authorize the install work therein set forth to be done by CAP Fleet Upfitters, together with the furnishing by CAP Fleet Upfitters of the necessary parts and other material for
such install and agree that CAP Fleet Upfitters is not responsible for any delays caused by unavailability or delayed availability of parts or material for any reason; that CAP Fleet
Upfitters neither assumes or authorizes any other person to assume for CAP Fleet Upfitters any liability in connection with such install; that CAP Fleet Upfitters shall not be responsible
for loss or damage to the above vehicle, or articles left therein; in case of fire, theft, any Act of God, or other cause beyond CAP Fleet Upfitters control; that CAP Fleet Upfitters
employees may operate the above vehicle on streets, highways, or elsewhere for the purpose of testing and/or inspecting such vehicle.
Tax $ 0.00
Grand $ 14,920.57
QUOTE# 00C-K9 CONTRACT PRICING WORKSHEET
End User: CITY OF SOUTHLAKE Contractor: CALDWELL COUNTRY CHEV
Contact Name: TIM SLIFKA CALDWELL COUNTRY CHEVROLET
Email: TSLIFKA@CI.SOUTHLAKE.TX.US Prepared By: Averyt Knapp
Phone #: 817-748-8312 Email:
aknapp@caldwellcountry.com
Fax #: 817-748-8010 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: SOUTHLAKE Fax #: 979-567-0853
Date Prepared: FEBRUARY 26, 2018 Address: P. O. Box 27,
Caldwell, TX 77836
Contract: BUY BOARD #521-16 Tax ID # 14-1856872
Product Description: 2018 CHEVROLET TAHOE PPV 4X2 CC15706
A Base Price & Options: $32,305
B Fleet Quote Options
Code Description Cost Code Description Cost
(NO SPOTLIGHT),
REMOTE START, 4X2
PPV, DUAL BATTERIES,
LOCKING
DIFFERENTIAL, CLOTH
BUCKET FRONT/VINYL
REAR BENCH, FULL
RUBBER FLOOR,
TRAILER HITCH, REAR
VISION CAMERA,
CONTENT THEFT ALARM
DISABLE, DAYTIME
RUNNING LIGHT DELETE
INCL
CALDWELL COUNTRY CHEVROLET
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
C Unpublished Options
Code Description Cost Description Cost
Subtotal C
INCL
D Other Price Adjustments (Installation, Delivery, Etc…)
Subtotal D
INCL
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $32,305
Quantity Ordered 1
X
Subtotal E
$32,305
F Non-Equipment Charges (Trade-In, Warranty, Etc…)
BUY BOARD (INCLUDED W/QUOTE 00B –PATROL) INCL
G. Color of Vehicle: BLACK
H. Total Purchase Price (E+F) $32,305
Estimated Delivery
Date:
45-75 DAYS APPX
Quote
Date
Quote #
03/02/2018
CAPQ36503CAP Fleet Upfitters, LLC
5615 SW HK Dodgen Loop
Temple, TX 76502
Phone: 254-773-1959
Ship to:
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Make :
Model :VIN :
SOUTHLAKE K-9 INSTALL
Email :
Salesperson:Year :
wjacobs@capfleetupfitters.com
Name / Address
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
End User:
Wayne Jacobs
Part #Qty Description Unit Price Total
C-ARM-102 2 Side mount armrest $ 54.34 $ 108.68
C-LP-3 1 3 Lighter plug outlets $ 34.65 $ 34.65
C-CUP2-I 1 Internal cup holders $ 33.08 $ 33.08
C-HDM-204 1 8.5" Heavy Duty Telescoping Pole, side mount, short $ 133.09 $ 133.09
C-MD-102 1 Swing arm with motion adapter $ 247.98 $ 247.98
CG-X 1 Chargeguard-select $ 74.25 $ 74.25
C-ADP-110 1 Adapter plate that allows for mounting Havis docks or C-
MD-200 Series to a C-UMM Series
$ 12.89 $ 12.89
C-UMM-101 1 Universal monitor mount assembly $ 43.47 $ 43.47
UT-201 1 Universal tablet mount $ 123.00 $ 123.00
C-3329-UNV 1 Keyboard mounting plate for Multi devices $ 97.65 $ 97.65
C-VS-2000-TAH-2 1 HAVIS VEH. SPEC. 2015+ TAHOE CONSOLE 20" LONG,
12.5" WIDE
$ 350.00 $ 350.00
CCSRN3 1 CENCOM SAPPHIRE SIREN SYSTEM $ 600.00 $ 600.00
SA315P 1 SA315P SPEAKER, BLACK PLASTIC $ 125.00 $ 125.00
SAK55 1 SA-315 MT KIT SUBURBAN/TAHOE PASS $ 22.00 $ 22.00
VTX609J 2 VERTEX SUPER-LED SPLIT RED/BLU $ 62.00 $ 124.00
VTX609R 4 VERTEX SUPER-LED LIGHT RED $ 62.00 $ 248.00
CAPBKT4 4 DOMINATOR REAR SIDE BRACKET $ 10.00 $ 40.00
DP4RCCB 2 DOMINATOR PLUS 4-LINZ6 R/W/W/B $ 351.54 $ 703.08
MBCT15RB 1 ION MIRROR-BEAM TAHOE R/B $ 219.78 $ 219.78
M4J 4 M4 LED FLASHER BLUE/RED $ 126.36 $ 505.44
M4BRKT90 2 ALUMINUM 90 DEGREE M4 BRACKET $ 16.00 $ 32.00
IDTRAY8 1 INNER EDGE RTX 8-LT DUO TRAY $ 865.00 $ 865.00
IEDJ 8 One DUO+ Lighthead, No Charge When Ordered with
IDTRAY, Red/Blue
$ 0.00 $ 0.00
IE45UR8 1 Chevy Tahoe/Suburban, 2015, Upper Rear Housing for Six
or Eight Modules, No Charge When Ordered with Inner
$ 0.00 $ 0.00
IONBKT1 1 ION LICENSE PLATE BKT HORIZ.$ 17.55 $ 17.55
I3JC 2 TRIO ION R/B W/ WHT OVERRIDE $ 126.36 $ 252.72
60CREGCS 2 12V WHT/RED 6" COMPARTMENT LT $ 110.16 $ 220.32
0SR00SCR 2 OVAL STEADY LED LT RED CHROME $ 17.55 $ 35.10
SSFPOSI6 1 SOLID STATE HEADLIGHT FLASHER $ 57.78 $ 57.78
IW45UFX 1 DUO INNER EDGE XLP 12LT TAHOE $ 970.00 $ 970.00
IONSV3R 2 ION V-SERIES SURFACE MT RED $ 148.40 $ 296.80
IONSV3B 2 ION V-SERIES SURFACE MT BLU $ 148.40 $ 296.80
WWW.CAPFLEETUPFITTERS.COM
Page 1
Quote
Date
Quote #
03/02/2018
CAPQ36503CAP Fleet Upfitters, LLC
5615 SW HK Dodgen Loop
Temple, TX 76502
Phone: 254-773-1959
Ship to:
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Make :
Model :VIN :
SOUTHLAKE K-9 INSTALL
Email :
Salesperson:Year :
wjacobs@capfleetupfitters.com
Name / Address
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
End User:
Wayne Jacobs
Part #Qty Description Unit Price Total
EZ GUARD FAN KIT 1 EZ GUARD FAN KIT / DOESN'T INCLUDE COOL GUARD $ 175.00 $ 175.00
COOL GUARD 1 EZ COOL GUARD TEMP MONITORING $ 459.00 $ 459.00
PAGER - COOL
GUARD
1 EZ PAGER WORKS WITH COOL GUARD - SEPERATE
FROM COOL GUARD
$ 299.00 $ 299.00
INSTALL 1 Installation
LABOR 1 LABOR $ 1,850.00 $ 1,850.00
CSLABOR 1 CUSTOMER SUPPLED PARTS LABOR $ 200.00 $ 200.00
SSUPPLY 1 SHOP SUPPLIES $ 85.00 $ 85.00
CAPHARNESS 1 CAP FLEET WIRING HARNESS $ 130.00 $ 130.00
SHIP 1 SHIPPING & HANDLING $ 150.00 $ 150.00
DEALER 1 DEALER PREP $ 75.00 $ 75.00
INSPECT 1 ALL CAP FLEET INSTALLATIONs COME WITH AGENCY
LIFETIME WARRANTY
$ 30.00 $ 30.00
CSNOTE 1 ** DISCLAIMER - LABOR PRICING IS ONLY GOOD FOR
ALL PRODUCTS AND SERVICES INCLUDED IN THIS
$ 0.00 $ 0.00
WWW.CAPFLEETUPFITTERS.COM
Page 2
$ 10,343.11Subtotal
This quote is good for 30 days from date of quote.
I hereby authorize the install work therein set forth to be done by CAP Fleet Upfitters, together with the furnishing by CAP Fleet Upfitters of the necessary parts and other material for
such install and agree that CAP Fleet Upfitters is not responsible for any delays caused by unavailability or delayed availability of parts or material for any reason; that CAP Fleet
Upfitters neither assumes or authorizes any other person to assume for CAP Fleet Upfitters any liability in connection with such install; that CAP Fleet Upfitters shall not be responsible
for loss or damage to the above vehicle, or articles left therein; in case of fire, theft, any Act of God, or other cause beyond CAP Fleet Upfitters control; that CAP Fleet Upfitters
employees may operate the above vehicle on streets, highways, or elsewhere for the purpose of testing and/or inspecting such vehicle.
Tax $ 0.00
Grand $ 10,343.11