Item 4B Memo9 CITY OF
SOUTHLAKE
MEMORANDUM
March 20, 2018
To: Shana Yelverton, City Manager
From: James Brandon, Police Chief
Subject: Item 4B, Purchase of Police Body Worn Cameras and
Accessories
Action
Requested: Council approval of an expenditure to Watchguard in an
amount not to exceed $12,000 for the purchase of police
body worn cameras, a data transfer station, and uniform shirt
mounting clips.
Background
Information: The Southlake Police Department currently utilizes body
Supporting
Documents: Watchguard quote and sole source letter.
worn cameras for all patrol operations, as well as for many
field interviews conducted by Detectives. This purchase will
add 8 additional cameras, 1 data transfer station, and 40
additional clips to fasten the cameras to the officer's uniform.
This will expand the Department's ability to effectively
document evidence and ensure accountability in citizen
interactions.
Financial
Considerations:
Funding for this project was approved in the FY 2018 CCPD
budget. Although this purchase is under $12,000, the total
amount spent with Watchguard for FY 2018 exceeds
$50,000, necessitating CCPD Board and City Council
approval for this purchase. The CCPD Board recommended
this purchase for Council approval at their February 13, 2018
meeting.
Financial Impact:
This item is within budget.
Citizen Input:
N/A
Legal Review:
N/A
Alternatives:
Council may approve or deny the expenditure.
Supporting
Documents: Watchguard quote and sole source letter.
Staff
Recommendation: Approve the expenditure to Watchguard in an amount not to
exceed $12,000.
WATCH GUARD
CUSTOMER: Southlake Department Of Public Safety
Attn: Finance Department,
600 State St„
Southlake,TX,United States,
76092
ATTENTION: Lt. Randy Thomas
PHONE: 817-748.8146
E-MAIL:
4RE and VISTA Proposal
4RE/VISTA Price
Quote
ISSUED: 2/17/2017 4:56 PM
EXPIRATION: 7/31/2018 12:00 AM
TOTAL PROJECT ESTIMATED AT:
$11,995.00
SALES CONTACT: Izzy Valdovino
DIRECT:
E-MAIL: lzzyV@watchguardvideo.com
_VISTA HD Cameras and Options
Qty
Direct
Discount
Total Price
Part Number Detail
Qty
Direct
Discount
Total Price
VIS•VTS-DTC-001 VISTA Transfer Station Assy, for 8 Cameras,
_ Ethernet
1
$1,495.00
$0.00
$1,495.00
VIS -SHR -CLP -100 VISTA HD, Shirt Cup with Slider
40.00
$30.00
$0.00
$1,200.00
VIS-EXT-WIF-001 VISTA HD WIFI Additional Camera Only
(Magnetic Mount)
VISTA HD Warranties
8.00$995.00
$150.00
$0.00
$7,960.00
Part Number Detail
Qty
Direct
Discount
Total Price
WAR -VIS -CAM -1ST Warranty, VISTA 1st Year (Months 1-12)
Included
8.00
$0.00
$0.00
$0.00
Evidence Library 4 Web Software and Licensing
Part Number Detail
Qty
Direct
Discount
Total Price
KEY-EL4-DEV-002 Evidence Library 4 Web VISTA Device License
8.00
$150.00
$0.00
$1,200.00
Shipping and Handling
Part Number Detail
Qty
Direct
Discount
Total Price
Freight Shipping and Handling Charges
1.00 $140.00 $0.00 $140.00
$11,995.00
Total Estimated Tax, may vary from State to State $0.00
Configuration Discounts $0.00
Additional Quote Discount Jg $0.00
415 Century Parkway • Allen, TX • 75013
Toll Free (800) 605-6734 • Main (972) 423-9777 • Fax (972) 423.9778
www.WatchGuardVideo.com
Page 1 of 2
13CITY OF
SOUTHLAKE NON-EXPIRING CURRENT VENDOR
MEMORANDUM
October 4, 2017
TO: Shana Yelverton, City Manager
FROM: Diana Green, Police Department
SUBJECT: Sole Source Purchase Authorization Letter for WatchGuard (Vista HD
cameras, software and licensing)
This memo is to obtain your authorization of a sole source purchase. The sole source letter
from the vendor is attached for your viewing. Please sign below signifying your approval of
this vendor as a sole source provider.
Director Approval
Approved LL=&� -
Shane Yel on, City Manager
Date Z/�_ :/ 7
WRTCH-`-
�� GIJA`R�'
3`s of August 2017
Prospective WatchGuard Video Customer
Reference: WatchGuard Video Sole Source Letter
To whom it may concern:
WatchGuard Video is the exclusive and sole manufacturer of the DV -1 Digital In -Car Video System,
the 4RE Digital In -Car Video System, the High Fidelity Wireless Microphone System, and the VISTA
wearable camera system. With the exception of the following agreements, these products are
represented and sold only by WatchGuard Video Regional Sales Managers selling factory direct in
protected sales territories. The exceptions to this are agreements allowing resellers to distribute
WatchGuard products on a General Services Administration Contract (GSA), and State Contracts in
Pennsylvania, Louisiana, and New Jersey.
Additionally, several important and unique features are available only with these products;
DV -1 and 4RE Unique Features
• Record -After -The -Fact provides the ability to retrieve video not previously recorded as an
event for up to 60 hours of ignition time for retrieval and downloading.
• Through the automatic media overflow function, a DVD (DV -1) or Removable USB Drive
(4RE) can be full and the hard drive buffer stores all video until a new DVD or USB Drive
is placed in the system. At that time all of the recorded events are captured without 1
second of loss.
DV -1
• The system records digital video onto rewritable DVD -Video discs that play in consumer
DVD players, allowing for the actual evidence recorded in the car to be the exact evidence
presented in court. The system records pre and post event as part of the same Title and not
separated. The DVD burning process happens in real-time, and while in motion.
• Supervisors can recover up to 6 of the previous DVDs recorded in the event a DVD is
damaged. The system creates a mirror image of the original.
• The DVD recorder is isolated from shock and vibration using a silicone -oil dampened
suspension system.
• The complete system is offered in a 1 -Piece overhead mounted version that mounts
conveniently' using an overhead mounting bracket.
415Cont0ryP8ikWay . Allt;n,TX • 75913
Toll free.(800) 6655 634 - Malt (972) 423.9777 • FA,I974 4B.9778
R.ww W WetthGitardVideo.com
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4RE
• 4RE is the only high-definition digital in -car video system available today that features the
Patented multiple resolution encoding. This allows the front camera to record in two
different IACP compliant resolutions simultaneously, allowing the most critical events to be
saved in 720P high-definition and the routine events to be saved in 480P (864x480)
resolution.
• 4RE exclusively offers the Panoramic X2 camera, manufactured only by WatchGuard Video,
which is the industry s only dual lens, rotatable turret camera which houses a 68 degree
rotatable camera and a 150 degree panoramic camera.
Wireless Microphone
• The Hi-Fi microphone has near CD quality high fidelity sound, aline of sight range of one
to two miles, and superior building penetration capabilities.
• Using patent pending intelligent standby and a lithium polymer battery gives the microphone
its extraordinary battery life of up to 24 hours of talk time, and up to 30 days of standby
time.
• The wireless microphone holsters are manufactured exclusively for WatcbGuard and
manufactured to WatchGuard transmitter specification.
VISTA
VISTA is constructed with industrial grade components and is manufactured in the U.S,A. It
is capable of recording both High Definition and Standard Definition video, and battery life
capable of record up to 9 continuous hours of HD video. VISTA has other unique features,
including:
o The only wearable camera to integrate with the WatchGuard Video Evidence Library
and Evidence Library Express video and evidence management applications.
o Record -After -The -Fact which gives the ability to retrieve video not previously
recorded as an event
o VISTA WiFi is the only wearable camera system that can fully integrate with the 4RE
HD Digital In -Car Video system to seamlessly capture and synchronize video from
multiple vantage points.
Respectfully submitted,
Chief Mike Burridge (Ret)
Senior Vice President ofSales
WatchGuatd Video
415'0nturyp6rkway • AIIen;TX - 75013.
Tall Free (8l)0) 05.6734 - Ma1n ;(972) 423.9777 • FO (972)429.977$
www,WatchG'uar4V1de6.cam