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Item 4AREGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018 Page 1 of 12 REGULAR CITY COUNCIL MEETING MINUTES MARCH 6, 2018 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad Patton, John Huffman, and Christopher Archer. STAFF PRESENT: Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski, Assistant City Manager Ben Thatcher, Assistant to the City Manager Lauren LaNeave, Chief Strategic Performance & Innovation Officer Dale Dean, Deputy Director of Marketing and Communications Pilar Schank, Deputy Director of Economic Development & Tourism Daniel Cortez, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Deputy Director of Community Services Candice Edmondson, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Development Services Manager Daniel For, Senior Director of Planning and Development Services Ken Baker, Assistant to the Director of PDS Madeline Oujesky, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Carol Borges. WORK SESSION: 1.CALL TO ORDER Work Session called to order by Mayor Hill at 5:32pm. 2.INVOCATION: CLAYTON REED Pastor Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United States and Texas Flags. 3.SOUTHLAKE BUSINESS SPOTLIGHT – NERDS TO GO Deputy Director of Economic Development & Tourism Daniel Cortez introduced Mr. E.L. Caraway, representing Nerds to Go, who provided information on their new Southlake location. 4.STATE OF THE COUNTY BY JUDGE B. GLEN WHITLEY Mayor Hill welcomed Judge B. Glen Whitley who provided a State of the County report. 5.DISCUSS ALL ITEMS ON TONIGHT'S AGENDA Item 4A REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018 Page 2 of 12 Mayor Hill reviewed the items on tonight’s consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER 2A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney, and Section 551.072 deliberation regarding real property. City Council adjourned for Executive Session at 6:27pm. Executive Session began at 6:40pm and concluded at 7:15pm. 2B. RECONVENE Mayor Hill reconvened the meeting at 7:25pm. No action was necessary. Note - Councilman Shafi left the meeting at 6:30pm [and returned at 8:15pm]. 3. REPORTS: 3A. MAYOR’S REPORT Mayor Hill did not have anything to report. 3B. CITY MANAGER’S REPORT 3B1. SPRING BREAK RECREATION OFFERINGS Assistant City Manager Alison Ortowski introduced Director of Community Services Chris Tribble who provided an overview of spring break programs and events. 4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Hill read the consent agenda items into the record. 4A. APPROVE MINUTES FROM THE FEBRUARY 20, 2018 REGULAR CITY COUNCIL MEETING. 4B. APPROVE A CONTRACT RENEWAL WITH SOUTHLAKE LEASING AND MANAGEMENT DBA REGENT SERVICES FOR SWEEPING OF THE SOUTHLAKE TOWN SQUARE PUBLIC PARKING GARAGES AND PORTER SERVICES IN SOUTHLAKE TOWN SQUARE IN AN AMOUNT NOT TO EXCEED $78,000. 4C. APPROVE AN INTERLOCAL AGREEMENT (ILA) WITH TARRANT COUNTY FOR THE JOINT RESURF ACING OF CONTINENTAL BOULEVARD FROM FM REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018 Page 3 of 12 1938 (DAVIS BOULEVARD) TO 600 FT EAST OF BYRON NELSON PARKWAY (APPROXIMATELY 14,030 LINEAR FEET). 4D. AWARD A CONSTRUCTION CONTRACT FOR WHISPERING LANE AND WHISPERING DELL COURT WATER DISTRIBUTION SYSTEM IMPROVEMENTS PROJECT TO WILDSTONE CONSTRUCTION, LLC IN AN AMOUNT NOT TO EXCEED $580,000. 4E. APPROVE AWARD OF BID FOR THE MARQ SOUTHLAKE CHAMPIONS CLUB FURNITURE WITH BKM TOTAL OFFICE OF TEXAS, FOR AN AMOUNT NOT TO EXCEED $240,000. 4F. APPROVE AWARD OF BID FOR THE MARQ SOUTHLAKE CHAMPIONS CLUB FURNITURE WITH TEXAS INTERIOR RESOURCES, LLC DBA INTERIOR RESOURCES, FOR AN AMOUNT NOT TO EXCEED $150,000. 4G. APPROVE PURCHASE OF FITNESS EQUIPMENT FROM COMM-FIT FOR THE MARQ SOUTHLAKE CHAMPIONS CLUB IN AN AMOUNT NOT TO EXCEED $100,000. 4H. APPROVE PURCHASE OF FITNESS EQUIPMENT FROM LIFE FITNESS FOR THE MARQ SOUTHLAKE CHAMPIONS CLUB IN AN AMOUNT NOT TO EXCEED $65,000. 4I. APPROVE PURCHASE OF FITNESS EQUIPMENT FROM MARATHON FITNESS FOR THE MARQ SOUTHLAKE CHAMPIONS CLUB IN AN AMOUNT NOT TO EXCEED $480,000. 4J. REJECT ALL PROPOSALS FOR RECREATION AND FACILITY MANAGEMENT SOFTWARE (RFP1710C170DD170022). 4K. APPROVE PURCHASE OF RECREATION AND FACILITY MANAGEMENT SOFTWARE FROM ACTIVE NETWORK IN AN AMOUNT NOT TO EXCEED $100,000. 4L. ORDNANCE NO. 1188, 1ST READING, ADOPTION OF NEW RRM TARIFF FOR ATMOS MID-TEX. 4M. ORDINANCE NO. 1142-A, 1ST READING, AMENDMENT TO THE CITY OF SOUTHLAKE BUILDING CODE ADOPTING THE 2017 NATIONAL ELECTRICAL CODE. 4N. APPROVE RESOLUTION NO. 18-009, CERTIFYING UNOPPOSED CANDIDATES FOR THE MAY 5, 2018 GENERAL ELECTION. 4O. APPROVE RESOLUTION NO. 18-010, CANCELLING THE MAY 5, 2018 GENERAL ELECTION. REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018 Page 4 of 12 4P. TABLE ZA17-092, SITE PLAN FOR PARKSIDE RESTAURANT ON PROPERTY DESCRIBED AS LOTS 1, 5, 6 AND 7, BLOCK 22, SOUTHLAKE TOWN SQUARE ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1501 MAIN STREET AND 115, 125 AND 145 CENTRAL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: “DT” DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD #8. 4Q. TABLE ZA18-001, PLAT REVISION FOR LOTS 5R AND 6R, BLOCK 22, SOUTHLAKE TOWN SQUARE BEING A REVISION OF LOTS 5 AND 6, BLOCK 22, SOUTHLAKE TOWN SQUARE AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 115 AND 125 CENTRAL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: “DT” DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD #8. 4R. TABLE ORDINANCE NOS. 480-729 AND 480-220A, (ZA17-060), 1ST READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR METAIRIE AT SOUTHLAKE AND ZONING CHANGE AND CONCEPT PLAN FOR KIRKWOOD GROVE WEST ON PROPERTY DESCRIBED AS TRACTS 1F AND 1, JAMES J. WEST SURVEY, ABSTRACT NO. 1620, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOC ATED AT 500 AND 550 W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "TZD" TRANSITIONAL ZONING DISTRICT AND "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #3. 4S. TABLE ORDINANCE NO. 480-735 (ZA17-074), 1ST READING, ZONING CHANGE AND SITE PLAN FOR AJLOUNI OFFICE COMPLEX ON PROPERTY DESCRIBED AS TRACT 3C2A, W. R. EAVES SURVEY, ABSTRACT NO. 500, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOT 3, AKARD ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOC ATED AT 210 AND 240 S. PEYTONVILLE AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT AND “S-P-2” GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD # 10. APPROVED Motion was made to approve the consent agenda, noting Items 4P through 4S are tabled. Motion: Williamson Second: McCaskill Ayes: McCaskill, Patton, Hill, Williamson, Huffman, Archer Absent: Shafi Approved: 6-0 REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018 Page 5 of 12 REGULAR AGENDA: 5. PUBLIC FORUM – Mayor Hill opened the public forum.  Anika Shaw & Alanna Miller, CISD students, addressed Council regarding gun violence.  Inna Dietrich, 601 Vicksburg Ct, Southlake, addressed Council requesting Council issue a resolution on gun safety.  Bridget Sweeney, 706 Brookdale, Ct, Southlake, addressed Council regarding City and school safety. Mayor Hill closed the public forum. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS 6A. ORDINANCE NO. 480-730, (ZA17-064), 2ND READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR STONY BROOK (FORMERLY KNOWN AS STONE TRAIL AND HOLMES BUILDERS) ON PROPERTY DESCRIBED AS TRACTS 5A, 5C1, 5B, 5A3, AND 5A2, JESSE G. ALLEN SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARR ANT COUNTY, TEXAS AND LOTS 5B AND 5A (5A AND 5B BEING PORTIONS OF LOT 5), BROCK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, 6TEXAS AND LOCATED AT 2607, 2621, 2631, 2641, AND 2651 W. SOUTHLAKE BLVD. AND 400 AND 410 BROCK DR., SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” AGRICULTURAL DISTRICT AND “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: “R-PUD” RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #11. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item s 6A & 6B together and answered questions from Council. Applicants Terry Holmes, Megan Lozano, and Jimmy Fechter of Adams Engineering addressed Council and answered questions. Mayor Hill opened the public hearing. The following people submitted a comment cards, but did not address Council.  Sandra Bagwell, 2607 W Southlake Blvd, S outhlake, in support  June Haney, 400 Brock Drive, Southlake, in support Mayor Hill closed the public hearing. Motion was made to approve Item 6A, Ordinance No. 480-730, ZA17-064, 2nd Reading, zoning change and development plan for Stony Brook subject to the Staff Report dated February 27, 2018, and the Development Review Summary No. 9 dated February 26, 2018, noting the following: REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018 Page 6 of 12 - Council is granting the three variances (verbatim) that were approved at 1st Reading, 1. Subdivision Ordinance No. 483, as amended, Section 5.04 2. Subdivision Ordinance No. 483, as amended, Section 5.03.I 3. Subdivision Ordinance No. 483, as amended, Section 5.03.K - Also noting that, in order for the applicant to obtain a f irst lot certificate of occupancy, they will be required to have completed the open space and water features prior to that issuance of a certificate of occupancy; - Also noting, the applicant has agreed, this evening, to: o Open space area specific to the pavilion, the roof will be requi red to be constructed of slate or tile, the posts will be required to be stone, masonry clad, or heavy timber, and would be coordinated with the bridge architecture leading out to the pavilion. o The surface area will be a permeable surface and the applicant has represented tonight that he would like it to be crushed granite. o Relating to landscape, the applicant is committed to tree coverage and landscape coverage that is represented in the landscape plan presented tonight, and will work closely with staff for administrative approval, noting that trees will be minimum three inch (3”) caliber. o Relating to water feature, it will be a recirculating water feature for continual water movement. o Relating to the trail through the open space, it will be a lit pathway with bollard lighting. o Relating to fencing between the open space and backside of property lots , it will be wrought iron construction. o Noting Council is approving a guard house in the event the applicant or homeowners association wishes to construct [it], either initially or at some future point to be a guard house at the entry, constructed of stone, slate, tile, or timber roof, and will not exceed 400 square feet. o Noting the applicant has agreed that at the front entrance, in addition to previous comments regarding landscape plan, they are committed to adding three to four trees per side of the roadway, to complement the existing trees. o Noting the applicant has agreed to construct a sidewalk connection to the property line of the adjacent Siena neighborhood. o Noting the monument at the entrance to the neighborhood will be constructed, per the applicant’s representation this evening, of stone and bronze. o Noting that no pedestrian gates will be installed. o Noting staff will oversee and administratively approve the final landscape plan, noting dozens of trees are likely to be installed to meet the requirements as presented this evening. Motion: Williamson Second: McCaskill Ayes: McCaskill, Patton, Hill, Williamson, Huffman, Archer Absent: Shafi Approved: 6-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018 Page 7 of 12 ORDINANCE NO. 480-730 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACTS 5A, 5C1, 5B, 5A3, AND 5A2, JESSE G. ALLEN SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOTS 5B AND 5A (5A AND 5B BEING PORTIONS OF LOT 5), BROCK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS BEING APPROXIMATELY 34.73 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “AG” AGRICULTURAL DISTRICT AND “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT TO “R-PUD” RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT, AS DEPICTED ON THE APPROVED DEVELOPMENT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6B. ZA17-066, PRELIMINARY PLAT FOR STONY BROOK (FORMERLY KNOWN AS STONE TRAIL AND HOLMES BUILDERS) ON PROPERTY DESCRIBED AS TRACTS 5A, 5C1, 5B, 5A3, AND 5A2, JESSE G. ALLEN SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARR ANT COUNTY, TEXAS AND LOTS 5B AND 5A (5A AND 5B BEING PORTIONS OF LOT 5), BROCK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2607, 2621, 2631, 2641, AND 2651 W. SOUTHLAKE BLVD. AND 400 AND 410 BROCK DR., SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” AGRICULTURAL DISTRICT AND “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: “R-PUD” RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #11. APPROVED Motion was made to approve Item 6B, ZA17-066, Preliminary Plat for Stony Brook subject to the Staff Report dated February 27, 2018, and the Plat Review Summary No. 5, dated February 26, 2018, noting Council is granting the three variances to Subdivision Ordinance No. 483, as listed in the staff report and as read in the previous motion for zoning case ZA17-064. Motion: Williamson Second: McCaskill Ayes: McCaskill, Patton, Hill, Williamson, Huffman, Archer REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018 Page 8 of 12 Absent: Shafi Approved: 6-0 6C. RESOLUTION NO. 17-035, ZA17-062, EXTENSION OF THE EXPIRATION DATE FOR THE SPECIFIC USE PERMIT FOR TEMPORARY CONSTRUCTION FACILITIES FOR VERIZON WIRELESS, ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, SOLANA ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOC ATED AT 500 W. DOVE ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: “NR-PUD” NON- RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #1. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6C and answered questions from Council. Mayor Hill stated all Councilmembers visited the site and a presentation from the applicant is not needed at this time, noting Option 3 [of the presentation document] seems best moving forward. Note – At this point, Councilman Shafi returned to the meeting at 8:15pm. Mayor Hill opened the public hearing.  Doug Harsey, 2804 Tyler Street, Southlake, addressed Council. Mayor Hill closed the public hearing. Motion was made to approve Item 6C, Resolution No. 17-035, ZA17-062, extension of the expiration date for the Specific Use Permit for Temporary Construction Facilities for Verizon Wireless, subject to the Staff Report dated February 27, 2018, and SUP Review Summary No. 2, dated September 25, 2017, noting the following: - Council is granting the specific use permit requirement to provide foundation landscape planting consisting of one (1) five gallon shrub per four (4) linear feet around skirting (excluding entrances). - Also noting once construction begins, if it is an externa l building expansion, Council is approving moving the temporary trailers east or west slightly and will be overseen by staff’s approval, in order to allow for construction on the footprint itself. - Also noting, if the applicant completes this project prior to the expiration of this SUP, they will remove their trailers immediately upon completion of the project. - Council is approving this SUP to July 1, 2019. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018 Page 9 of 12 RESOLUTION NO. 17-035 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR TEMPORARY CONSTRUCTION FACILITIES ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, SOLANA ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND LOCATED AT 500 WEST DOVE ROAD, SOUTHLAKE, TEXAS, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE. 6D. RESOLUTION NO. 18-007 (ZA18-005), SPECIFIC USE PERMIT TO OPERATE AS A BAR OR TAVERN FOR THE GINGER MAN ON PROPERTY DESCRIBED AS LOT 3R, BLOCK 22, SOUTHLAKE TOWN SQUARE ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1512 E. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING APPROVED Mayor Hill stated a presentation was not necessary as this item is to approve extending the Specific Use Permit in order for the Ginger Man to continue operating. Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6D, Resolution No. 18-007, ZA18-005, Specific Use Permit to operate as a Bar or Tavern for The Ginger Man, su bject to the Staff Report dated February 27, 2018, and noting this approval of this SUP will be valid for the term of the lease and extension of the lease to The Ginger Man. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: RESOLUTION NO. 18-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT TO OPERATE AS A BAR OR TAVERN FOR THE GINGER MAN LOCATED ON PROPERTY DESCRIBED AS LOT 3R, BLOCK 22, SOUTHLAKE TOWN SQUARE ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 1512 EAST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED SITE PLAN REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018 Page 10 of 12 ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE. 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE WERE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: 8A. RESOLUTION NO. 18-008, APPOINTING MEMBERS TO THE SOUTHLAKE 2035 HEALTH & WELLNESS MASTER PLAN COMMITTEE. Mayor Hill stated a presentation was not necessary on this item. This is a brand new board and Council received over 27 applications. Mayor stated Council needs to decide how many members need to be on the board. Normal boards have seven members. Mayor expressed her desire to have more than seven to allow new volunteers to get a feel for the responsibilities, etc. Council decided on eleven members - an odd number to avoid a tie vote if the board had to make a recommendation to Council. Mayor asked that this item be moved to the next Council meeting agenda and that Councilmembers research and reach out to the applicants so that appointments can be made at that time [March 20, 2018]. No action taken. 9. OTHER ITEMS FOR CONSIDERATION: 9A. APPROVE REVISIONS TO THE POLICY FOR THE PROVISION OF ATHLETIC FACILITIES. APPROVED Councilman Chad Patton recused himself from discussion Items 9A and 9B to avoid any appearance of impropriety due to his personal, non -financial, involvement in the underlying issue. Councilman Patton left the meeting at this time. Director Chris Tribble presented Item 9A and answered questions from Council. Mayor stated the presentation reflects the position of the Joint Parks Board and Council subcommittee review of this item. Motion was made to approve Item 9A, approving the revisions to the Policy for the Provision of Athletic Facilities. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Hill, Williamson, Huffman, Archer Recusal: Patton Approved: 6-0 REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018 Page 11 of 12 9B. CONSIDER REQUEST FROM SOUTHLAKE GIRLS LACROSSE ASSOCIATION FOR A FACILITIES UTILIZATION AGREEMENT. DENIED Director Chris Tribble presented Item 9B and answered questions from Council. SCLA President Ray Semadeni and SCLA HS Girls Athletic Director Dan Lopez addressed Council and answered questions. Both stated it is the goal of all involved to find a compromise where all who want to play Lacrosse would be able to play. City Attorney Allen Taylor answered questions from Council. SGLA representative Kris Kristynik addressed Council and asked clarification questions regarding Council’s expectations. Mayor Hill stated this is not a public hearing. The following people submitted a comment cards, but did not address Council.  Stephen Carmona, 1024 Winfield Court, Southlake, in support  Yvette Carmona, 1024 Winfield Court, Southlake, in support  Amie Dumbleton, 2804 Linden Lane Southlake, in opposition  Lynn Harder, 1309 Kings Brook Court, Southlake, in support  Jordyn Harryman, 1105 Harbor Retreat, Southlake, in support  Laura Harryman, 1105 Harbor Retreat, Southlake, in support  Lexi Hirshman, 406 Palladian Blvd, Southlake, in support  Ava Kristynik, 137 Welford Lane, Southlake, in support  Kris Kristynik, 137 Welford Lane, Southlake, in support  Anna Martinko, 110 Wilmington Court, Southlake, in support  Chloe Monroe, 1500 South White Chapel Road, Southlake, in support  Chris Monroe, 1500 South White Chapel Road, Southlake, in support  Sophie Patton, 1111 La Paloma Court, Southlake, in support  Tracy Patton, 1111 La Paloma Court, Southlake, in support  Faith Penna, 137 Manor Way Street, Southlake, in support After discussion among Council and staff, and considering the City Attorney’s comments, Mayor Hill stated the Council is not going to enter into a separate FUA with SGLA, but provided direction to staff and the two organization s regarding expectations for the SCLA to work with SGLA to allow SGLA girls to play under the SCLA umbrella for the remainder of the Spring 2018 season. Motion was made to deny Item 9B, denying the request from the Southlake Girls Lacrosse Association for a Facilities Utilization Agreement. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Hill, Williamson, Huffman, Archer Recusal: Patton REGULAR CITY COUNCIL MEETING MINUTES, MARCH 6, 2018 Page 12 of 12 Approved: 6-0 10. OTHER ITEMS FOR DISCUSSION: (THERE WERE NO ITEMS ON THIS AGENDA.) 11. MEETING ADJOURNED Mayor Hill adjourned the meeting at 9:22pm. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 20th DAY OF MARCH, 2018. ______________________________ Laura Hill Mayor ATTEST: ______________________________ Carol Ann Borges, TRMC City Secretary