2018-03-13 SAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
March 8, 2018
AGENDA NOTES WITH TIMES
TO: Senior Advisory Commission
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, March 13 at 1:00 p.m.
Time 1:00 – 1:15 p.m.
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Public Forum: – This is the public's opportunity to address
the Commission about non-agenda items. During Public Forum, the Commission
will not discuss, consider, or take action on any item presented. The
Commissions' options during this topic are 1) to listen, 2) ask questions and
respond to the presenter only, 3) request staff to look into the issue and report
back to the Commission and/or 4) request that the Chair put the item on a future
agenda for the Commission to discuss or consider.
Estimated Time 1:15pm – 1:30pm
3. Agenda Item No. 3. Reports:
A. Metroport Meals On Wheels – MMOW Executive Director Mary King will
present a quarterly report to the Commission. A copy of the January
MMOW report, as well as a cumulative quarterly report, is included in your
packet.
B. Call A Ride Southlake – A copy of the January report is included in your
packet.
C. City Manager’s Office – Assistant to the City Manager Lauren LaNeave
will present an update to the Commission on the Crud Cruiser event
scheduled for April. No packet documents.
D. Community Services Department – Deputy Director of Community
Services Candice Edmondson will present the January Senior Center
Report. A copy of the report is included in the packet.
Senior Advisory Commission
Meeting Date – March 13, 2018
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
E. Senior Services – Senior Services Coordinator Soheila Mashat-Phelps will
update the Commission on current and future senior programming and
events. No packet documents.
Estimated Time 1:30 pm – 1:45 pm
4. Agenda Item No. 4. Consent:
A. Approve the February 13, 2018 Senior Advisory Commission meeting
minutes – Please include any corrections to the minutes in your motion.
OTHER ITEMS OF INTEREST
A. Community Engagement Town Hall Forums – Upcoming Town Hall Forum(s) for
proposed developments in the City are listed online at www.SouthlakeSPIN.org.
Please check the website for the latest information.
B. Events of Interest – Staff would like to share the following upcoming event(s) that
may be of interest to you.
• AARP Tax Aide – Every Thursday from February 1 – April 12. Appointments available
between 2:15 p.m. and 6:00 p.m. at Town Hall.
• Saturday, March 10 – SCORE of Fort Worth and the Library, Free Small Business
Workshop – “Do You Know Who Your Customers Are?”, 9:00 a.m. to 12:30 p.m., Town
Hall
• Tuesday, March 13 – Senior Advisory Committee meeting, 1:00 p.m., The Marq
• Monday, March 19 – Community Engagement Committee meeting, 6:00 p.m., Town Hall
• Tuesday, March 20 – City Council meeting, 5:30 p.m., Council Chambers
• Thursday, March 22 – Meet the Mayor, 5:30 p.m., Jeff Isler Golf, 2835 Exchange Blvd.,
#200, Southlake
• Saturday, March 24 – Easter in the Park, 9:00 a.m. – 12:00 p.m., North Park
• Sunday, March 25 - Miracle Eggstravaganza, 12:00 p.m. – 4:00 p.m., Bicentennial Park
• Tuesday, March 27 – S.P.I.N. meeting, 6:00 p.m., Council Chambers
Senior Advisory Commission
Meeting Date – March 13, 2018
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
• Thursday, March 29 – Meet the Mayor, 5:30pm, Kendra Scott, 321 Grand Avenue West,
Southlake
If you would like to receive notifications for City Council meetings, construction
alerts, calendar and community events updates and more, please sign up at the
City’s website by clicking on the “Notify Me” tab at
http://www.cityofsouthlake.com/list.aspx.
C. As usual, your packet contains a copy of the SAC Attendance Report for your
information.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
Candice Edmondson
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8311
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, Texas 76092-6242
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Candice Edmondson, Deputy Director of Community Services, 817-748-8311, (cedmondson@ci.southlake.tx.us)
Tiffany Irwin, Hospitality & Sales Manager, 817-748-8918, (tirwin@.ci.southlake.tx.us)
Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398, (smashatphelps@ci.southlake.tx.us)
Linda Carpenter-Elgin, Secretary, 817-748-8184, (lcarpenter@ci.southlake.tx.us)
Metroport Meals On Wheels
P. O. Box 204
428 N. Hwy 377
Roanoke, TX 76262
Monthly Report
Detail Report on Congregate Luncheon
Month of:January 2018
Division: Southlake
1/8/2018 1/22/2018 1/29/2018 Monthly Totals
Previous Year
Totals
(2 luncheons)
Southlake Seniors 31 27 25 83 112
# of Other Seniors 66 53 34 153 119
# Volunteers 9 7 9 25 18
Staff 1 1 1 3 3
Others 3 2 4 9 16
To Go Meals 0 0 0 0 15
Meals left for city 10 10 27 47 30
TOTAL
ATTENDANCE 120 100 100 0 0 320 313
Volunteer Hours 40 32 40 112 84
Restaurant Used
Feedstore Golden
Corral Asian Top
- $
# Meals ordered from
Centralized Kitchen 100 100 100 300 300
$ Cost of Food
Ordered 300.00 $ 321.75 $ 400.00$ - $ - $ 1,021.75$ 1,325.90$
Supplemental Food 116.58 $ 191.85 $ 142.34$ - $ - $ 450.77$ 295.82$
Non-food Items 13.98 $ - $ 10.98$ - $ - $ 24.96$ 139.81$
$ Collected for Food
Served 329.00 $ 290.00 $ 226.00$ - $ - $ 845.00$ 829.00$
$ Collected for Other
Reasons*- $ - $ - $ - $ - $ - $ - $
Free w/potluck dish 0 0 0 0 0 0 0
Not eating 0 0 0 0 0 0 0
No Pay 14 10 9 0 0 33 24
90+ non pay 9 8 8 0 0 25 19
New 0 0 0 0 0 0 0
3A - 1
Metroport Meals On Wheels
P. O. Box 204
428 N. Hwy 377
Roanoke, TX 76262
Cumulative Monthly Report
Detail Report on Congregate Luncheon
Month of: 2017 To Date
Division: Southlake
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 YTD Totals
Prior YTD
Totals
Southlake Seniors 153 95 84 83 415 340
Non-resident Seniors 267 161 197 153 778 545
# Volunteers 39 18 22 25 104 77
MMOW Staff 5 3 3 3 14 12
Not eating 0 0 0 0 0 0
90+ non pay 38 24 25 25 112 75
1st Visit-No Pay 23 16 16 0 55 23
No Pay-other 0 0 1 33 34 0
City Employees--No Pay 0 0 0 0 0 0
Others 10 4 7 9 30 43
To Go Meals 0 8 0 0 8 57
Meals left for city 72 61 49 47 229 148
TOTAL ATTENDANCE 607 390 404 378 0 0 0 0 0 0 0 0 1779 1165
Total Paid Meals 420 256 281 236 0 0 0 0 0 0 0 0 1193 885
Volunteer Hours 176 84 105 112 477 361
Restaurant Used
Feedstore/
Joe's Pizza/
Chuy's/
Golden Corral/
Asian Top
Feedstore/
Golden Corral/
Asian Top
Feedstore/Joe's
Pizza/ Golden
Corral
Feedstore/
Golden Corral/
Asian Top
# Meals ordered from
Centralized Kitchen 545 325 320 300 1490 1,090
$ Cost of Food Ordered $ 2,083.50 $ 1,286.84 $ 1,287.33 $ 1,021.75 5,679.42$ 4,537.83$
Supplemental Food Cost $ 767.24 $ 552.30 $ 604.96 $ 450.77 2,375.27$ 1,814.28$
Non-food Items Cost $ 63.01 $ 38.54 $ 69.87 $ 24.96 196.38$ 584.05$
Staff & Program Support &
Mileage $ 1,998.38 $ 2,043.19 $ 2,031.14 $ 1,999.12 8,071.83$ 6,818.31$
Total Meal Cost $ 4,912.13 $ 3,920.87 $ 3,993.30 $ 3,496.60 $ - $ - $ - $ - $ - $ - $ - $ - 16,322.90$ 13,754.47$
$ Collected for Food
Served $ 1,577.00 $ 945.00 $ 925.00 $ 845.00 4,292.00$ 3,212.00$
$ Collected for Other
Reasons* $ - $ - - $ - $
Total $$ Collected 1,577.00 $ 945.00 $ 925.00 $ 845.00 $ - $ - $ - $ - $ - $ - $ - $ - $ 4,292.00$ 1,987.00$
3A - 2
3B - 1
Total Membership:1053
71New Members:
Program Attendance
4
Average Visits Per Guest:Number of MMOW Lunches Hosted:
3
Visitors
66%
34%
New Members by Gender
Female
Male
Senior Activity Center
January 2018
Membership &
Program Attendance
192
429
330
89 13 13 29 25
4 0 0
50
100
150
200
250
300
350
400
450
500
55-64 65-74 75-84 85-94 95-105
Membership by Age
Total
Membership
New Members
74
108
35 46 54
27
52
24
53 45
19 22
7 12 11 9 13 6
18 11
0
20
40
60
80
100
120
Chair Pilates Chair Yoga Chair Yoga 2 Fun & Fitness
(TH)
Fun & Fitness
(TU)
Line Dance Tai Chi 1 Tai Chi 2 Zumba Gold Zumba Gold (F)
Fitness
Total Attendees Average Attendees Per Class
42 30
31 11
30
8
0
20
40
60
Movies & Art Dances Bingo & Memoirs
Social
Total Attendees Average Attendence
21
11 13
24
11 6
13
24
0
10
20
30
History Technology Life Planning Trips
Educational / Cultural
Total Attendees Average Attendence
518
70 13 18
0
200
400
600
Fitness Classes Wellness Seminars
Fitness / Wellness
Total Attendees Average Attendence
Trips:
Pegasus - A Minor Case of Murder, 24 Attendees
Most well attended social program:
Legends Hall Dance, 30 Attendees
Most well attended fitness program:
Chair Yoga, Average 22 per class
236
76
0
50
100
150
200
250
Lunch Visitors
MMOW Lunches
Total Attendees Average Attendence
66%
34%
Total Members by Gender
Female
Male
51% 49%
New Members by Residency
Resident
Non-Resident
43%
57%
Total Members by Residency
Resident
Non-Resident
1412
386
0
500
1000
1500
Visitors
Visitors
Total Visits Unique Visits
3D - 1
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission Meeting:
February 13, 2018
LOCATION: Senior Activity Center
The Marq Southlake
Legacy II & III
285 Shady Oaks Drive
Southlake, Texas
Members Present: Chair Beverly Blake, Secretary Marge Kyle and SAC members Ed
Grondahl, Barbara Pappy, Esther Spickler and Kathryn Orler (Alt#1)
Commission Members Absent: Vice Chair MaryLee Alford, Natasha Siebach and David
Barnes (Alt#2)
Staff Members Present: Deputy Director of Community Services Candice Edmondson,
Assistant to City Manager Lauren LaNeave, Economic Development & Tourism Deputy
Director Daniel Cortez, Assistant to the Director Cassie Tucker, Hospitality & Sales Manager
Tiffany Irwin, and Senior Services Coordinator Soheila Mashat-Phelps
Guests: Brighton Greene, CARS Chairman; and former Senior Advisory Commission
members Charlie Boyd, Bernie McCauley and Lou Braun
1. CALL TO ORDER
Chairman Beverly Blake called the meeting of the Senior Advisory Commission to
order at 1:02 p.m.
2. PUBLIC FORUM – Chair Beverly Blake opened Public Forum.
Lou Braun, former Senior Advisory Commission member, 106 Starling Court,
Southlake, talked about the development of the Senior Center and how it evolved
through the process. He recounted negotiations between City officials and SAC
members and acknowledged that the City has fulfilled their commitments regarding
the Center.
Mr. Braun also spoke about The Marq Southlake Champions Club membership fees
for residents and non-residents; a grandfather provision for long-time Senior Center
members; access to the indoor walking track and pool; and inquired about other
miscellaneous fees/charges associated with a Champions Club membership.
Charlie Boyd, former Senior Advisory Commission member, commented on feedback
he has received from seniors about fees and access to facilities at The Marq
4A - 1
Senior Advisory Commission
Minutes of the February 13, 2018
Page 2 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Champions Club and asked for further discussion and a specific motion to
address concerns that may be relayed to City Council.
Bernice McCauley, former Senior Advisory Commission member, 900 Wild Wood,
Southlake, spoke about the design of the parking lot at The Marq Southlake. She
also recommended current Senior Center members be grandfathered in at no charge
and not be subject to the proposed fees for membership to The Marq Southlake
Champions Club.
Chair Blake acknowledged the comments and concerns expressed during Public
Forum and advised the issues would be discussed with City staff. There being no one
else to address the Commission, Public Forum was closed.
3. REPORTS
3A. METROPORT MEALS ON WHEELS
There was no report at this meeting. A copy of the 2017 cumulative MMOW report
was included in the meeting packet.
3B. CALL A RIDE SOUTHLAKE
CARS Chairman Brighton Greene summarized the CARS report and responded to
questions from the Commission.
CARS provided 1,885 total trips during 2017, utilizing 24 volunteer drivers, driving
12,576 miles. The statistics represent an increase of 315 rides over last year’s rides
and is the best ride volume CARS has had since 2013. During 2017, the highest ride
volume was for trips to the Southlake Senior Center and to other senior centers.
CARS is looking for opportunities to advertise CARS services and to recruit volunteer
drivers. A suggestion was made for CARS to make a presentation at the MMOW
luncheon. Another suggestion was to have brochures available at the Library.
3C. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc. representative Bernice McCauley presented the
report and was available to answer questions regarding SSFI activities.
SSFI is in the process of writing new bylaws. Members were encouraged to become
an SSFI member and sign up cards for the SSFI Kroger program were distributed.
SSFI sponsored many activities during 2017 including “Coloring for Adults” and field
trips to Reunion Tower, Dallas Museum of Art, Dallas Arboretum, Artisan Theatre,
Aquarium of Americas, Hot Springs and sponsored half of the MMOW Christmas
luncheon.
4A - 2
Senior Advisory Commission
Minutes of the February 13, 2018
Page 3 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3D. CITY MANAGER’S OFFICE
Assistant to the City Manager Lauren LaNeave presented the results of the bi-annual
Citizens Satisfaction Survey and responded to questions. It was noted that overall
satisfaction for senior services was ranked very high. The full Citizen Satisfaction
Survey report is available on the City’s website at
www.cityofsouthlake.com/citizensurvey.
3E. ECONOMIC DEVELOPMENT
Economic Development & Tourism Deputy Director Daniel Cortez updated the
Commission on economic issues and development projects within the City and
responded to questions.
3F. COMMUNITY SERVICES
Hospitality & Sales Manager Tiffany Irwin presented the December Senior Activity
Center Membership Report and responded to questions.
Agenda Item 5A, SAC 1st Quarter Dashboard Report was considered at this time. See Item
5A below for SAC action.
3G. SENIOR SERVICES
Senior Services Coordinator Soheila Mashat-Phelps reported programs and
seminars have been well attended and to full capacity. Positive feedback has been
received regarding current services and classes. A satisfaction survey will be
distributed in March and members were encouraged to participate in the survey.
New personnel have been hired including a new Recreation Specialist and Bus
Driver.
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
4A. APPROVAL OF THE MINUTES FROM THE JANUARY 9, 2018 REGULAR
SENIOR ADVISORY COMMISSION MEETING.
There were no corrections or changes presented for the January 9, 2018 meeting
minutes.
APPROVED
A motion was made to approve the minutes of January 9, 2018 meeting as
presented.
4A - 3
Senior Advisory Commission
Minutes of the February 13, 2018
Page 4 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Motion: Pappy
Second: Spickler
Ayes: Blake, Grondahl, Kyle, Pappy, Spickler, Orler (Alt#1)
Nays: None
Abstention None
Vote: 6-0
Motion passed.
5. CONSIDER
5A. APPROVE SENIOR ADVISORY COMMISSION 1ST QUARTER DASHBOARD
REPORT
The 1st Quarter SAC Dashboard report was presented for feedback and comments.
The Report will be inserted in the City Council meeting packets for the February 20,
2018 meeting.
APPROVED
A motion was made to approve the 1st Quarter SAC Report.
Motion: Kyle
Second: Grondahl
Ayes: Blake, Grondahl, Kyle, Pappy, Spickler, Orler (Alt#1)
Nays: None
Abstention None
Vote: 6-0
Motion passed.
6. DISCUSSION
6A. CHAMPIONS CLUB SENIOR MEMBERSHIP FEES AND PROGRAMS
Deputy Director of Community Services Candice Edmondson presented the
Champions Club senior membership fees and programs information and responded
to questions.
Prior to memberships going on sale later this summer, staff will present all of
Champions Club program offerings.
7. ADJOURNMENT
APPROVED
4A - 4
Senior Advisory Commission
Minutes of the February 13, 2018
Page 5 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
A motion was made to adjourn the meeting at 3:19 p.m.
Motion: Grondahl
Second: Spickler
Ayes: Blake, Grondahl, Kyle, Pappy, Spickler, Orler (Alt#1)
Nays: None
Abstention None
Vote: 6-0
Motion passed.
Beverly Blake, Chair Community Services Department
A digital recording of this meeting is available by request in the Office of the City Secretary.
4A - 5
4A - 6
1 Ed Grondahl a a 100%2.45 2018 78%
2 MaryLee Alford a r 50%0.5
3
Natasha
Siebach a r 50%0.5
4 Barbara Pappy r a 50%2.45
5 Esther Spickler a a 100%2.45
6 Beverly Blake a a 100%2.45
7 Marge Kyle a a 100%2.45
Alt 1 Kathryn Orier r a 50%2.25
Alt 2 David Barnes a r 50%0.5
78%67%a In attendance
Total Hours 0.5 2.25 r Not present; no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*No quorum; Meeting Canceled
Change in Representative
Senior Advisory Commission Attendance Report
Place Name 1/9/18 2/13/18 3/13/18 4/10/18 5/8/18 6/12/18 7/10/18 8/14/18 9/11/18 10/9/18 10/9/18
Individual
Attendance
Rate
Hrs To
Date
Average
Monthly
Attendance
Meeting Attendance
Rate (includes
substitutions)
11/13/18 12/11/18
PACKET INSERT - SENIOR ADVISORY COMMISSION ATTENDANCE REPORT