2018-03-06 CC AgendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA MARCH 6. 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Business Spotlight — Nerds To Go
4. State of the County by Judge B. Glen Whitley
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.071: Consultation with Attorney
a. Seek the advice of the City Attorney regarding the City's liability
with providing drainage improvements.
2. Section 551.072: Deliberation regarding real property
a. Seek the advice of the City Attorney regarding property
acquisition related to SH 1938 improvements.
b. Discuss the potential purchase or lease of real property for City
facilities and projects
B. Reconvene: Action necessary on items discussed in Executive Session.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 6, 2018
Page 2 of 7
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Spring Break Recreation Offerings
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the February 20, 2018 regular City Council
meeting.
B. Approve a contract renewal with Southlake Leasing and Management dba
Regent Services for sweeping of the Southlake Town Square public
parking garages and porter services in Southlake Town Square in an
amount not to exceed $78,000.
C. Approve an interlocal agreement (ILA) with Tarrant County for the joint
resurfacing of Continental Boulevard from FM 1938 (Davis Boulevard) to
600 Ft east of Byron Nelson Parkway (approximately 14,030 linear feet).
D. Award a construction contract for Whispering Lane and Whispering Dell
Court Water Distribution System Improvements project to Wildstone
Construction, LLC in an amount not to exceed $580,000.
E. Approve award of bid for The Marq Southlake Champions Club furniture
with bkm Total Office of Texas, for an amount not to exceed $240,000.
F. Approve award of bid for The Marq Southlake Champions Club furniture
with Texas Interior Resources, LLC dba Interior Resources, for an amount
not to exceed $150,000.
G. Approve purchase of fitness equipment from Comm -Fit for The Marq
Southlake Champions Club in an amount not to exceed $100,000.
H. Approve purchase of fitness equipment from Life Fitness for The Marq
Southlake Champions Club in an amount not to exceed $65,000.
I. Approve purchase of fitness equipment from Marathon Fitness for The
Marq Southlake Champions Club in an amount not to exceed $480,000.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 6, 2018
Page 3 of 7
J. Reject all proposals for recreation and facility management software
(RFP1710C170DD170022).
K. Approve purchase of recreation and facility management software from
Active Network in an amount not to exceed $100,000.
L. Ordnance No. 1188, 1 st Reading, Adoption of New RRM Tariff for Atmos
Mid -Tex.
M. Ordinance No. 1142-A, 1st Reading, Amendment to the City of Southlake
Building Code adopting the 2017 National Electrical Code.
N. Approve Resolution No. 18-009, Certifying unopposed candidates for the
May 2, 2018 General Election.
O. Approve Resolution No. 18-010, Cancelling the May 5, 2018 General
Election.
P. TABLE ZA17-092, Site Plan for Parkside Restaurant on property
described as Lots 1, 5, 6 and 7, Block 22, Southlake Town Square
Addition, an addition to the City of Southlake, Tarrant County, Texas and
located at 1501 Main Street and 115, 125 and 145 Central Avenue,
Southlake, Texas. Current Zoning: "DT" Downtown District. SPIN
Neighborhood #8. (This item is requested to be tabled until the March 20,
2018 City Council meeting.)
Q. TABLE ZA18-001, Plat Revision for Lots 5R and 6R, Block 22, Southlake
Town Square being a revision of Lots 5 and 6, Block 22, Southlake Town
Square an addition to the City of Southlake, Tarrant County, Texas,
located at 115 and 125 Central Avenue, Southlake, Texas. Current
Zoning: "DT" Downtown District. SPIN Neighborhood #8. (This item is
requested to be tabled until the March 20, 2018 City Council meeting.)
R. TABLE Ordinance Nos. 480-729 and 480-220a, (ZA17-060), 1st Reading,
Zoning Change and Development Plan for Metairie at Southlake and
Zoning Change and Concept Plan for Kirkwood Grove West on property
described as tracts 1F and 1, James J. West Survey, Abstract No. 1620,
City of Southlake, Tarrant County, Texas and located at 500 and 550 W.
State Hwy. 114, Southlake, Texas. Current Zoning: "S -P-2" Generalized
Site Plan District. Proposed Zoning: "TZD" Transitional Zoning District and
"S -P-2" Generalized Site Plan District. SPIN Neighborhood #3. (This item
is requested to be tabled until the March 20, 2018 City Council meeting. If
approved at 1st reading, a public hearing will be held on April 3, 2018.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 6, 2018
Page 4 of 7
S. TABLE Ordinance No. 480-735 (ZA17-074), 1st Reading, Zoning Change
and Site Plan for Ajlouni Office Complex on property described as Tract
3C2A, W. R. Eaves Survey, Abstract No. 500, City of Southlake, Tarrant
County, Texas and Lot 3, Akard Addition, an addition to the City of
Southlake, Tarrant County, Texas and located at 210 and 240 S.
Peytonville Ave., Southlake, Texas. Current Zoning: "S -P-1" Detailed Site
Plan District and "S -P-2" Generalized Site Plan District. Proposed Zoning:
"S -P-1" Detailed Site Plan District. SPIN Neighborhood # 10. (This item is
requested to be tabled until the March 20, 2018 City Council meeting. If
approved at 1st reading, a public hearing will be held on April 3, 2018.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-730, (ZA17-064), 2nd Reading, Zoning Change and
Development Plan for Stony Brook (formerly known as Stone Trail and
Holmes Builders) on property described as Tracts 5A, 5C1, 513, 5A3, and
5A2, Jesse G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant
County, Texas and Lots 5B and 5A (5A and 513 being portions of Lot 5),
Brock Addition, an addition to the City of Southlake, Tarrant County,
6Texas and located at 2607, 2621, 2631, 2641, and 2651 W. Southlake
Blvd. and 400 and 410 Brock Dr., Southlake, Texas. Current Zoning: "AG"
Agricultural District and "SF -1A" Single Family Residential District.
Proposed Zoning: "R -PUD" Residential Planned Unit Development
District. SPIN Neighborhood #11. PUBLIC HEARING
B. ZA17-066, Preliminary Plat for Stony Brook (formerly known as Stone Trail
and Holmes Builders) on property described as Tracts 5A, 5C1, 5B, 5A3,
and 5A2, Jesse G. Allen Survey, Abstract No. 18, City of Southlake,
Tarrant County, Texas and Lots 513 and 5A (5A and 5B being portions of
Lot 5), Brock Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 2607, 2621, 2631, 2641, and 2651 W.
Southlake Blvd. and 400 and 410 Brock Dr., Southlake, Texas. Current
Zoning: "AG" Agricultural District and "SF -1A" Single Family Residential
District. Proposed Zoning: "R -PUD" Residential Planned Unit
Development District. SPIN Neighborhood #11.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 6, 2018
Page 5 of 7
C. Resolution No. 17-035, ZA17-062, Extension of the expiration date for the
Specific Use Permit for Temporary Construction Facilities for Verizon
Wireless, on property described as Lot 1, Block 1, Solana Addition, City of
Southlake, Tarrant County, Texas and located at 500 W. Dove Road,
Southlake, Texas. Current Zoning: "NR -PUD" Non -Residential Planned
Unit Development District. SPIN Neighborhood #1. PUBLIC HEARING
D. Resolution No. 18-007 (ZA18-005), Specific Use Permit to operate as a
Bar or Tavern for The Ginger Man on property described as Lot 3R, Block
22, Southlake Town Square Addition, an addition to the City of Southlake,
Tarrant County, Texas and located at 1512 E. Southlake Blvd., Southlake,
Texas. Current Zoning: "DT" Downtown District. SPIN Neighborhood #8.
PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this
agenda.)
8. Resolutions:
A. Resolution No. 18-008, Appointing members to the Southlake 2035 Health
& Wellness Master Plan Committee.
9. Other items for consideration.-
A.
onsideration:
A. Approve revisions to the Policy for the Provision of Athletic Facilities.
B. Consider request from Southlake Girls Lacrosse Association for a
Facilities Utilization Agreement.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, March 2, 2018, by 5:00 p.m., pursuant to the
Texas Government Code, Chapter 551.
Carol Ann Borges, TRMC'"
City Secretary _
If you plan to attend this public meeting and ha
the City Secretary's Office 48 hours in advance
made to assist you.
�ial needs, please advise
accommodations will be
City of Southlake iTbW6s:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 6, 2018
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 6, 2018
Page 7 of 7
Section 418.183(fD: Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106() & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork