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Item 4HCity of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M February 26, 2018 To: Shana K. Yelverton, City Manager From: Chris Tribble, Director of Community Services Subject: Approve purchase of fitness equipment from Life Fitness for The Marq Southlake Champions Club in an amount not to exceed $65,000 Action Requested: Approve purchase of fitness equipment for Champions Club from Life Fitness in an amount not to exceed $65,000 Background Information: Champions Club at The Marq Southlake is currently under construction with an anticipated opening in Fall 2018. Staff recommends the purchase of all free weights and accessories through Life Fitness with a split between Hammer Strength and Life Fitness branded products. Staff has been working with Life Fitness to develop a top of the line offering through their Hammer Strength line that fits our market, durability requirements, along with space allocation within the facility. Along with barbells up to 110lbs, dumbbells up to 75 lbs and other free weights, Champions Club will offer Smith Machines and an Elite Half Rack as part of the offering provided through Life Fitness. Financial Considerations: Funding in the amount of $1,382,804 is approved within the Champions Club project budget for the purchase of furniture, fixtures and equipment (FF&E). bkm Total Office of Texas $ 240,000 Texas Interior Resources $ 150,000 Comm-Fit $ 100,000 Life Fitness $ 65,000 Marathon Fitness $ 480,000 IT & AV Equipment $ 279,650 *Aquatics/First-Aid/Maint Equip $ 68,154 $1,382,804 4H - 1 Shana Yelverton, City Manager Meeting Date – March 6, 2018 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Note* - The purchases for aquatics, first-aid and maintenance equipment will be made from multiple vendors, and individual purchases will be for under $50,000. Strategic Link: This item is linked to the City’s Strategy Map related to the focus area of Quality Development and meets the corporate objective to provide attractive and unique spaces for the enjoyment of personal interests and invest to provide and maintain high quality public assets. It also addresses Critical Business Outcome CB05, to improve quality of life through progressive implementation of Southlake’s Comprehensive Plan recommendations. Citizen Input/ Board Review: CEDC consideration February 27, 2018 City Council consideration March 6, 2018 Legal Review: N/A City Attorney Review Not Required Alternatives: Alternatives may include the following:  Approve funding for purchase as presented  Approve funding for purchase with revisions  Decision not to approve funding of purchase Supporting Documents: Cooperative Pricing Quote Recommendation: Approve purchase of fitness equipment for Champions Club from Life Fitness in an amount not to exceed $65,000. 4H - 2 This is a draft quote and not a contract - Subject to management approval Quote#3181055 - 1R Page 1/6 Date 10-JAN-2018 Expires 09-APR-2018 Ship To CITY OF SOUTHLAKE THE MARQ SOUTHLAKE 411 UNITY WAY SOUTHLAKE, TARRANT TX 76092 United States Contact : O: M: F: Email: Bill To CITY OF SOUTHLAKE THE MARQ SOUTHLAKE 411 UNITY WAY SOUTHLAKE,TARRANT TX 76092 US Contact : O: M: F: Email: Sales Representative MICHELLE KESTERSON O:940.206.4876 M: F: Email:Michelle.Kesterson@lifefitness.com Life Fitness Phone:Main (847) 288-3300 Toll Free (800) 735-3867 Life Fitness 9525 Bryn Mawr Avenue Rosemont, IL 60018 USA Line Item Qty Unit Price Unit Discount Unit Price Selling Total Price Selling 1 BW-BE HAMMER STRENGTH BACK EXTENSION - Platinum Frame/English 1 568.00 0.00 568.00 568.00 2 BW-CDL HAMMER STRENGTH CHIN/DIP/LEG RAISE - Platinum Frame/English 1 811.00 0.00 811.00 811.00 3 FW-BAR HAMMER STRENGTH BARBELL RACK - Platinum Frame/English 1 485.00 0.00 485.00 485.00 4 FW-DB HAMMER STRENGTH DECLINE/ABDOMINAL BENCH - English/Platinum Frame 1 403.00 0.00 403.00 403.00 5 FW-DR2 HAMMER STRENGTH TWO TIER DUMBBELL RACK - Platinum Frame/Storage Tray/Storage Tray Total 662.00 1 528.00 0.00 528.00 528.00 Storage Tray 1 67.00 0.00 67.00 67.00 Storage Tray 1 67.00 0.00 67.00 67.00 6 FW-DR3 HAMMER STRENGTH THREE TIER DUMBBELL RACK - Platinum Frame/Dumbbell Storage/Dumbbell Storage/Dumbbell Storage 2 698.00 0.00 698.00 1,396.00 7 FW-DWT HAMMER STRENGTH DELUXE WEIGHT TREE - Platinum Frame/English 1 270.00 0.00 270.00 270.00 4H - 3 Quote#3181055 - 1R Date 10-JAN-2018 Expires 09-APR-2018 Page 2/6 This is a draft quote and not a contract - Subject to management approval Line Item Qty Unit Price Unit Discount Unit Price Selling Total Price Selling 8 FWMAB HMR ADJ BENCH (PRO STYLE) Platinum Frame Black Uph 1 658.00 0.00 658.00 658.00 9 FWMAB HMR ADJ BENCH (PRO STYLE) Platinum Frame Black Uph 2 658.00 0.00 658.00 1,316.00 10 O-BWS HAMMER STRENGTH OLYMPIC BENCH WEIGHT STORAGE - Platinum Frame/English 2 202.00 0.00 202.00 404.00 11 O-DB HAMMER STRENGTH OLYMPIC DECLINE BENCH - Platinum Frame/English 1 609.00 0.00 609.00 609.00 12 O-FB HAMMER STRENGTH OLYMPIC FLAT BENCH - Platinum Frame/English 2 528.00 0.00 528.00 1,056.00 13 O-IB HAMMER STRENGTH OLYMPIC INCLINE BENCH - Platinum Frame/English 1 609.00 0.00 609.00 609.00 14 HDLHRL HD ELITE HALF RACK LONG BASE - Platinum Frame/LANG.ENG/8FT/PULLUP STRAIGHT BAR 1 972.00 0.00 972.00 972.00 15 HDLSTOR HD ELITE STAND ALONE STORAGE - Platinum Frame/LANG.ENG/STANDARD 1 456.00 0.00 456.00 456.00 16 HSLLP HAMMER STRENGTH LINEAR LEG PRESS - Platinum Frame/UPH.BLK/LANG.ENG 1 2,943.00 0.00 2,943.00 2,943.00 17 HSSM HS SMITH Platinium Frame English 1 2,652.00 0.00 2,652.00 2,652.00 18 HSSM HS SMITH Platinium Frame English 1 2,652.00 0.00 2,652.00 2,652.00 19 PL-BI HAMMER STRENGTH PLATE LOADED SEATED BICEP - Platinum Frame/Platinum WorkArm/English 1 1,252.00 0.00 1,252.00 1,252.00 20 OSDBV OPTIMA SERIES DUMBBELL VERTICAL - DUMBBELL VERTICAL FRM.PLT 1 262.00 0.00 262.00 262.00 21 KET-BELL HAMMER STRENGTH KETTLEBELL - 10LB 1 29.00 0.00 29.00 29.00 22 KET-BELL HAMMER STRENGTH KETTLEBELL - 15LB 1 35.00 0.00 35.00 35.00 23 KET-BELL HAMMER STRENGTH KETTLEBELL - 20LB 1 42.00 0.00 42.00 42.00 24 KET-BELL HAMMER STRENGTH KETTLEBELL - 25LB 1 49.00 0.00 49.00 49.00 4H - 4 Quote#3181055 - 1R Date 10-JAN-2018 Expires 09-APR-2018 Page 3/6 This is a draft quote and not a contract - Subject to management approval Line Item Qty Unit Price Unit Discount Unit Price Selling Total Price Selling 25 KET-BELL HAMMER STRENGTH KETTLEBELL - 30LB 1 58.00 0.00 58.00 58.00 26 KET-BELL HAMMER STRENGTH KETTLEBELL - 35LB 1 67.00 0.00 67.00 67.00 27 KET-BELL HAMMER STRENGTH KETTLEBELL - 40LB 1 71.00 0.00 71.00 71.00 28 KET-BELL HAMMER STRENGTH KETTLEBELL - 45LB 1 80.00 0.00 80.00 80.00 29 ACC-DB Beauty Bell 3LB Each,Urethane 2 10.00 0.00 10.00 20.00 30 ACC-DB Beauty Bell 5LB Each,Urethane 2 15.00 0.00 15.00 30.00 31 ACC-DB Beauty Bell 8LB Each,Urethane 2 22.00 0.00 22.00 44.00 32 ACC-DB Beauty Bell 10LB Each,Urethane 2 30.00 0.00 30.00 60.00 33 ACC-DB Beauty Bell 12LB Each,Urethane 2 37.00 0.00 37.00 74.00 34 ACC-DB Beauty Bell 15LB Each,Urethane 2 44.00 0.00 44.00 88.00 35 HS-BB Hammer Barbell,Straight,20LB,PU,12Side 1 180.00 0.00 180.00 180.00 36 HS-BB Hammer Barbell,Straight,30LB,PU,12Side 1 211.00 0.00 211.00 211.00 37 HS-BB Hammer Barbell,Straight,40LB,PU,12Side 1 241.00 0.00 241.00 241.00 38 HS-BB Hammer Barbell,Straight,50LB,PU,12Side 1 272.00 0.00 272.00 272.00 39 HS-BB Hammer Barbell,Straight,60LB,PU,12Side 1 302.00 0.00 302.00 302.00 40 HS-BB Hammer Barbell,Straight,70LB,PU,12Side 1 332.00 0.00 332.00 332.00 41 HS-BB Hammer Barbell,Straight,80LB,PU,12Side 1 363.00 0.00 363.00 363.00 42 HS-BB Hammer Barbell,Straight,90LB,PU,12Side 1 393.00 0.00 393.00 393.00 43 HS-BB Hammer Barbell,Straight,100LB,PU,12Side 1 424.00 0.00 424.00 424.00 44 HS-BB Hammer Barbell,Straight,110LB,PU,12Side 1 454.00 0.00 454.00 454.00 4H - 5 Quote#3181055 - 1R Date 10-JAN-2018 Expires 09-APR-2018 Page 4/6 This is a draft quote and not a contract - Subject to management approval Line Item Qty Unit Price Unit Discount Unit Price Selling Total Price Selling 45 HS-DB Hammer Dumbbell 5LB Each,Urethane,12Side 6 83.00 0.00 83.00 498.00 46 HS-DB Hammer Dumbbell 7.5LB Each,Urethane,12Side 4 91.00 0.00 91.00 364.00 47 HS-DB Hammer Dumbbell 10LB Each,Urethane,12Side 6 99.00 0.00 99.00 594.00 48 HS-DB Hammer Dumbbell 12.5LB Each,Urethane,12Side 4 107.00 0.00 107.00 428.00 49 HS-DB Hammer Dumbbell 15LB Each,Urethane,12Side 4 115.00 0.00 115.00 460.00 50 HS-DB Hammer Dumbbell 20LB Each,Urethane,12Side 6 131.00 0.00 131.00 786.00 51 HS-DB Hammer Dumbbell 25LB Each,Urethane,12Side 6 148.00 0.00 148.00 888.00 52 HS-DB Hammer Dumbbell 30LB Each,Urethane,12Side 4 164.00 0.00 164.00 656.00 53 HS-DB Hammer Dumbbell 35LB Each,Urethane,12Side 4 180.00 0.00 180.00 720.00 54 HS-DB Hammer Dumbbell 40LB Each,Urethane,12Side 2 196.00 0.00 196.00 392.00 55 HS-DB Hammer Dumbbell 45LB Each,Urethane,12Side 2 213.00 0.00 213.00 426.00 56 HS-DB Hammer Dumbbell 50LB Each,Urethane,12Side 2 229.00 0.00 229.00 458.00 57 HS-DB Hammer Dumbbell 55LB Each,Urethane,12Side 2 241.00 0.00 241.00 482.00 58 HS-DB Hammer Dumbbell 60LB Each,Urethane,12Side 2 253.00 0.00 253.00 506.00 59 HS-DB Hammer Dumbbell 65LB Each,Urethane,12Side 2 265.00 0.00 265.00 530.00 60 HS-DB Hammer Dumbbell 70LB Each,Urethane,12Side 2 278.00 0.00 278.00 556.00 61 HS-DB Hammer Dumbbell 75LB Each,Urethane,12Side 2 290.00 0.00 290.00 580.00 62 HS-OB Hammer Olympic Bar,28MM,Stainless,Bearing,20KG 6 739.00 0.00 739.00 4,434.00 63 HS-OB Hammer Curl Bar,5FT,Stainless,Bushing,EZ Curl 2 234.00 0.00 234.00 468.00 64 HS-OP Hammer Olympic Plate 2.5LB,Urethane,12Side 16 7.00 0.00 7.00 112.00 4H - 6 Quote#3181055 - 1R Date 10-JAN-2018 Expires 09-APR-2018 Page 5/6 This is a draft quote and not a contract - Subject to management approval Line Item Qty Unit Price Unit Discount Unit Price Selling Total Price Selling 65 HS-OP Hammer Olympic Plate 5LB,Urethane,12Side 24 14.00 0.00 14.00 336.00 66 HS-OP Hammer Olympic Plate 10LB,Urethane,12Side 32 27.00 0.00 27.00 864.00 67 HS-OP Hammer Olympic Plate 25LB,Urethane,12Side 32 66.00 0.00 66.00 2,112.00 68 HS-OP Hammer Olympic Plate 35LB,Urethane,12Side 32 93.00 0.00 93.00 2,976.00 69 HS-OP Hammer Olympic Plate 45LB,Urethane,12Side 32 119.00 0.00 119.00 3,808.00 4H - 7 Quote#3181055 - 1R Date 10-JAN-2018 Expires 09-APR-2018 Page 6/6 This is a draft quote and not a contract - Subject to management approval PO Number Subtotal Payment Type List Price 48,789.00 Payment Terms NET 30 Total Adjustment 0.00 Freight Terms Selling Price 48,789.00 FOB Freight/Fuel/Installation 8,710.30 Tax TAXES AS APPLICABLE Total(USD)57,499.30 Notes: ADDITIONAL TERMS OF SALE: Manufacturer REQUIRES that the following products be secured to the floor to stabilize and eliminate rocking or tipping over: any HD Elite Half Rack Short Base, any Synrgy 360 unit (except the 360XL), any Synrgy BlueSky unit, and any of the following units if they will be used for body weight strap training; any Cable Motion unit (CMDAP, OSDAP, CMACO, CMFCO), any Jungle (MJ), any Smith machine (SSM, HSSM, OSSM), any HD Elite Rack (HDE) and Athletic Series Racks (ASPR, HDHR). Some units will require a dynamic bolt to properly secure the unit to the floor, and the dynamic bolt requires a minimum of 4.4 inches of concrete subfloor. FOB Life Fitness' dock. Invoice will issue on shipment. Life Fitness may ship partial orders. Terms and Conditions of Sale which appear on purchaser's document (including Purchase orders) and which are inconsistent with these terms shall be voided. Orders canceled after shipment (or after product starts for Built-To-Order products) are subject to a 20% restocking fee. Delays in delivery at customer request may result in storage fees. Prices are good for 30 days. All invoices will be in U.S. dollars and will reflect Exchange Rate at time of shipment. Payment terms and credit lines are subject to Life Fitness credit approval. Further, until any Products are paid for in full, Customer hereby grants to, and Life Fitness shall retain, a security interest in and lien on all Products sold to Customer and all proceeds arising out of the sale of the Products by Customer and all discounts, rebates and other funds on Customer's account payable by Life Fitness. Upon Life Fitness' request, a Customer shall execute such documents that may be necessary or reasonable to protect Life Fitness' security interest. When accepted, this quote may be processed, fulfilled, and/or invoiced by Life Fitness and its affiliated companies including Cybex or Brunswick Corporation. By accepting this quote, you agree to make any required payments to the Life Fitness, Cybex, or Brunswick entity that issued the invoice. Financing Options are available through Life Fitness Leasing. For more information, please contact Michelle Caruso at 847-288-3620 or leasing@lifefitness.com. 4H - 8