Item 4GCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
February 26, 2018
To: Shana K. Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve purchase of fitness equipment from Comm-Fit for The Marq
Southlake Champions Club in an amount not to exceed $100,000
Action
Requested: Approve purchase of fitness equipment for Champions Club from
Comm-Fit in an amount not to exceed $100,000.
Background
Information: Champions Club at The Marq Southlake is currently under
construction with an anticipated opening in Fall 2018.
Staff has been working with Comm-Fit to develop a top of the line
offering through their Cybex Eagle NX Selectorized Strength
Equipment line that fits our market, durability requirements, along
with space allocation within the facility. Along with eleven (11)
pieces of selectorized strength pieces, Champions Club will also
offer three (3) Arc Trainers, a Bravo Functional Trainer and two (2)
Step Mills as part of the offering provided through Comm-Fit.
Financial
Considerations: Funding in the amount of $1,382,804 is approved within the
Champions Club project budget for the purchase of furniture,
fixtures and equipment (FF&E).
bkm Total Office of Texas $ 240,000
Texas Interior Resources $ 150,000
Comm-Fit $ 100,000
Life Fitness $ 65,000
Marathon Fitness $ 480,000
IT & AV Equipment $ 279,650
*Aquatics/First-Aid/Maint Equip $ 68,154
$1,382,804
Note* - The purchases for aquatics, first-aid and maintenance
equipment will be made from multiple vendors, and individual
purchases will be for under $50,000.
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Shana Yelverton, City Manager
Meeting Date – March 6, 2018
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Strategic Link: This item is linked to the City’s Strategy Map related to the focus
area of Quality Development and meets the corporate objective to
provide attractive and unique spaces for the enjoyment of personal
interests and invest to provide and maintain high quality public
assets. It also addresses Critical Business Outcome CB05, to
improve quality of life through progressive implementation of
Southlake’s Comprehensive Plan recommendations.
Citizen Input/
Board Review: CEDC consideration February 27, 2018
City Council consideration March 6, 2018
Legal Review: N/A City Attorney Review Not Required
Alternatives: Alternatives may include the following:
Approve funding for purchase as presented
Approve funding for purchase with revisions
Decision not to approve funding of purchase
Supporting
Documents: Cooperative Pricing Quote
Recommendation: Approve purchase of fitness equipment for Champions Club from
Comm-Fit in an amount not to exceed $100,000.
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QUOTE
Number:AAAQ11876SS
Date:Jan 24, 20184651 Sunbelt Dr., Addison, TX 75001
Phone:For questions, please contact972-620-7788 Stefani
Fax:your Sales Representative:972-620-7798 469-286-8128
Ship To:Bill To:
City of Southlake - The MARQCity of Southlake - The MARQ
Ryan McGrailRyan McGrail
285 Shady Oaks Drive
Southlake, TX 76092
United States of America
285 Shady Oaks Drive
Southlake, TX 76092
United States of America
Phone Phone (817) 748-8024 (817) 748-8024
Salesperson P.O. Number Installer Terms
Stefani Comm-Fit Deliver BUYBOARD #502-16
Ln Qty Mfr Item Number Description Msrp Unit Price Ext. Price
1 3 $10,995.00 $7,899.00 $23,697.00CYBEX772AT-E3 CYBEX 770AT TOTAL BODY ARC TRAINER
W/E3 VIEW EMBEDDED PERSONAL
ENTERTAINMENT MONITOR
2 1 $6,095.00 $4,876.00 $4,876.00CYBEX20000CYBEX EAGLE NX CHEST PRESS
3 1 $6,095.00 $4,876.00 $4,876.00CYBEX20010CYBEX EAGLE NX OVERHEAD PRESS
4 1 $7,995.00 $6,396.00 $6,396.00CYBEX20040CYBEX EAGLE NX LEG PRESS
5 1 $5,395.00 $4,316.00 $4,316.00CYBEX20051CYBEX EAGLE NX LEG EXTENSION
W/START RLD
6 1 $5,395.00 $4,316.00 $4,316.00CYBEX20061CYBEX EAGLE NX SEATED LEG CURL
W/START RLD
7 1 $4,795.00 $3,836.00 $3,836.00CYBEX20080CYBEX EAGLE NX ARM EXTENSION
8 1 $5,495.00 $4,396.00 $4,396.00CYBEX20100*CYBEX EAGLE NX BACK EXTENSION
9 1 $4,795.00 $4,075.00 $4,075.00CYBEX20090CYBEX EAGLE NX ABDOMINAL
10 1 $6,095.00 $4,876.00 $4,876.00CYBEX20130CYBEX EAGLE NX PULLDOWN
11 1 $6,995.00 $5,596.00 $5,596.00CYBEX20180CYBEX EAGLE NX HIP AB/AD
12 1 $4,995.00 $3,996.00 $3,996.00CYBEX20070CYBEX EAGLE NX ARM CURL
13 1 $6,895.00 $5,516.00 $5,516.00CYBEX8810CYBEX BRAVO FUNCTIONAL TRAINER
(TALL CHIN-UP)
14 2 $7,255.00 $5,441.25 $10,882.50Stairmaster9-5250-8G-LCD STAIRMASTER GAUNTLET W/ BACKLT LCD
15 1 $0.00 $3,000.00 $3,000.00COMM-FIT DEL INSTALLATION AND DELIVERY
16 1 $0.00 $3,700.00 $3,700.00COMM-FIT FREIGHT FREIGHT AND PROCESSING
17 1 $0.00 $0.00 $0.00COMM-FIT PMA -1YR PREVENTATIVE MAINTENANCE SERVICE - 1
YEAR FREE (2 VISITS)
Continued On Next Page ...
PRICES SUBJECT TO CHANGE. SPECIAL ORDER PRODUCTS REQUIRE MINIMUM 50% DEPOSIT, BALANCE UPON DELIVERY. CANCELATIONS SHALL BE SUBJECT TO A 20% RESTOCKING FEE
AND FORFEITURE OF DEPOSIT. ALL EQUIPMENT COVERED BY MANUFACTURER'S WARRANTY AND SERVICED BY COMM-FIT. PROPERTY REMAINS COMM-FIT'S UNTIL PAID IN FULL.
STANDARD LEAD TIMES: CARDIO 3 TO 5 WEEKS; STRENGTH 6 TO 8 WEEKS. CUSTOMER RESPONSIBLE FOR PROPER ELECTRICAL REQUIREMENTS.
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Ln Qty Mfr Item Number Description Msrp Unit Price Ext. Price
BUYBOARD #502-16
Quote Valid through April 24, 2018 SubTotal $98,350.50
Client is responsible for job site condition, ensuring facility is ready for installation (incl. appropriate
power supply, cabling, AV requirements, blocking, flooring).
____________________________________________
Signature Date
Please sign and email to or fax back to 972-620-7798.
Electrical Requirements-Treadmills: 115 VAC 20 amp Dedicated line | Nema 5-20 Receptacle
For Tax Exemption, please send your certificate to jeanette@comm-fit.com.
Tax $0.00
Total $98,350.50
stefani@comm-fit.com
Deposit Amount $0.00
Check Number:Amount Due $98,350.50Date Received:
PRICES SUBJECT TO CHANGE. SPECIAL ORDER PRODUCTS REQUIRE MINIMUM 50% DEPOSIT, BALANCE UPON DELIVERY. CANCELATIONS SHALL BE SUBJECT TO A 20% RESTOCKING FEE
AND FORFEITURE OF DEPOSIT. ALL EQUIPMENT COVERED BY MANUFACTURER'S WARRANTY AND SERVICED BY COMM-FIT. PROPERTY REMAINS COMM-FIT'S UNTIL PAID IN FULL.
STANDARD LEAD TIMES: CARDIO 3 TO 5 WEEKS; STRENGTH 6 TO 8 WEEKS. CUSTOMER RESPONSIBLE FOR PROPER ELECTRICAL REQUIREMENTS.
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