Item 4FCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
February 26, 2018
To: Shana K. Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve award of bid for The Marq Southlake Champions Club
furniture with Texas Interior Resources, LLC dba Interior Resources,
for an amount not to exceed $150,000
Action
Requested: Approve award of bid for Champions Club furniture with Texas
Interior Resources, LLC dba Interior Resources, for an amount not
to exceed $150,000.
Background
Information: Champions Club at The Marq Southlake is currently under
construction with an anticipated opening in Fall 2018. Staff has
been working with Gallun Snow Associates on the selection of
furniture for the facility. Many factors were considered during the
selection of furniture including aesthetic quality, durability, intended
use and compatibility with interior furnishings.
In November 2017, staff released a request for proposal for
furniture at the Champions Club. Five (5) companies responded to
the request for proposal. bkm Total Office of Texas and Interior
Resources were recommended for a split award of the contract
based on their ability to provide all of the furniture items listed in the
bid packages, their ability to meet outlined standards, and their
proposed prices are well within the budget.
Interior Resources is a full service office furniture dealership
located in the Dallas Design District. Each member of the project
team has over 17 years of experience in the industry providing
furniture delivery and installation services. Interior Resources
represents over 200 manufacturers of office furniture and is a
certified vendor with the City of Southlake.
Additionally, the City has had previous experience with Interior
Resources, awarding a contract for furniture for Phase I of The
Marq Southlake to them in August 2015.
4F - 1
Shana Yelverton, City Manager
Meeting Date – March 6, 2018
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Financial
Considerations: Funding in the amount of $1,382,804 is approved within the
Champions Club project budget for the purchase of furniture,
fixtures and equipment (FF&E).
bkm Total Office of Texas $ 240,000
Texas Interior Resources $ 150,000
Comm-Fit $ 100,000
Life Fitness $ 65,000
Marathon Fitness $ 480,000
IT & AV Equipment $ 279,650
*Aquatics/First-Aid/Maint Equip $ 68,154
$1,382,804
Note* - The purchases for aquatics, first-aid and maintenance
equipment will be made from multiple vendors, and individual
purchases will be for under $50,000.
Strategic Link: This item is linked to the City’s Strategy Map related to the focus
area of Quality Development and meets the corporate objective to
provide attractive and unique spaces for the enjoyment of personal
interests and invest to provide and maintain high quality public
assets. It also addresses Critical Business Outcome CB05, to
improve quality of life through progressive implementation of
Southlake’s Comprehensive Plan recommendations.
Citizen Input/
Board Review: CEDC consideration February 27, 2018
City Council consideration March 6, 2018
Legal Review: Contract is standard form previously approved by City Attorney
Alternatives: Alternatives may include the following:
Approve funding as presented
Approve funding with revisions
Decision not to approve funding of purchase
Supporting
Documents: Award Letter
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4F - 3
Furniture ID Furniture Type Manufacturer Qty From Vendor Unit Cost
Unit
Freight,
Delivery,
& Install Total Extended
B1 BENCH KIMBALL OFFICE 7 Interior Resources $801.37 $28.50 $5,809.09
BK2 BOOKCASE KIMBALL OFFICE 1 Interior Resources $1,159.66 $40.00 $1,199.66
C1A CHAIR, TASK GLOBAL 35 Interior Resources $318.26 $23.00 $11,944.10
C1B CHAIR, TASK GLOBAL 2 Interior Resources $340.58 $23.00 $727.16
C1C CHAIR, TASK GLOBAL 3 Interior Resources $351.98 $23.00 $1,124.94
C3 CHAIR, TASK KI 6 Interior Resources $454.47 $11.50 $2,795.82
C4 CHAIR, CONFERENCE GLOBAL 10 Interior Resources $515.86 $23.00 $5,388.60
C9 CHAIR, SIDE KIMBALL OFFICE 4 Interior Resources $587.88 $17.50 $2,421.52
C10 CHAIR, CHILDREN'S VIRCO 8 Interior Resources $59.00 $37.28 $770.24
L1A LOUNGE CHAIR KIMBALL OFFICE 5 Interior Resources $1,159.66 $25.00 $5,923.30
L1B LOUNGE CHAIR KIMBALL OFFICE 2 Interior Resources $1,309.69 $45.00 $2,709.38
L1C LOUNGE CHAIR KIMBALL OFFICE 2 Interior Resources $1,103.40 $38.00 $2,282.80
L4 LOUNGE CHAIR CABOT WRENN 4 Interior Resources $1,761.94 $168.00 $7,719.76
L6 LOUNGE, CHILDREN'S AGATI 1 Interior Resources $3,902.78 $595.13 $4,497.91
MB2 MARKER BOARD KIMBALL OFFICE 2 Interior Resources $1,178.50 $68.50 $2,494.00
OC1A OUTDOOR CHAIR, DINING LEISURE CREATIONS 34 Interior Resources $160.09 $38.42 $6,749.34
OC1B OUTDOOR CHAIR, DINING LEISURE CREATIONS 31 Interior Resources $160.09 $38.42 $6,153.81
OC2A OUTDOOR CHAIR, SAND LEISURE CREATIONS 17 Interior Resources $159.49 $38.42 $3,364.47
OC2B OUTDOOR CHAIR, SAND LEISURE CREATIONS 18 Interior Resources $159.49 $38.42 $3,562.38
OL1A OUTDOOR CHAISE LOUNGE LEISURE CREATIONS 6 Interior Resources $267.21 $45.42 $1,875.78
OL1B OUTDOOR CHAISE LOUNGE LEISURE CREATIONS 6 Interior Resources $267.21 $45.42 $1,875.78
OL2 OUTDOOR LOUNGE CHAIR BROWN JORDAN 4 Interior Resources $916.20 $126.12 $4,169.28
OT1 OUTDOOR TABLE, END TROPITONE 19 Interior Resources $315.17 $42.94 $6,804.09
OT2 OUTDOOR TABLE, DINING TROPITONE 11 Interior Resources $607.60 $48.94 $7,221.94
OU1 OUTDOOR UMBRELLA TROPITONE 3 Interior Resources $547.78 $54.44 $1,806.66
ST1A STOOL, TASK GLOBAL 3 Interior Resources $308.88 $38.69 $1,042.71
ST1B STOOL, TASK GLOBAL 1 Interior Resources $327.49 $38.69 $366.18
ST2‐ALT STOOL CAPE CONTRACT 4 Interior Resources $342.23 $34.69 $1,507.68 ALTERNATE ACCEPTED
ST3‐ALT STOOL CAPE CONTRACT 4 Interior Resources $344.44 $38.11 $1,530.20 ALTERNATE ACCEPTED
T4 TABLE KIMBALL OFFICE 1 Interior Resources $932.83 $14.00 $946.83
T5 TABLE, COFFEE DAVID EDWARD 1 Interior Resources $862.50 $217.50 $1,080.00
T6 TABLE, DINING FALCON 2 Interior Resources $333.00 $83.44 $832.88
T7 TABLE SOUTHERN ALUMINUM 2 Interior Resources $403.33 $25.60 $857.86
T8 TABLE SOUTHERN ALUMINUM 6 Interior Resources $346.67 $47.10 $2,362.62
T9 TABLE SOUTHERN ALUMINUM 33 Interior Resources $326.67 $40.60 $12,119.91
T10 TABLE SOUTHERN ALUMINUM 2 Interior Resources $346.67 $25.60 $744.54
T11 TABLE, CHILDREN'S VIRCO 2 Interior Resources $153.12 $0.00 $306.24
WST5 WORKSTATION KIMBALL OFFICE 2 Interior Resources $6,224.16 $295.50 $13,039.32
T15 TABLE, CONFERENCE URBAN EVOLUTIONS 1 Interior Resources $6,655.56 $883.50 $7,539.06
TOTAL PROJECT WITHOUT ALTERNATES $145,667.84
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