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Item 4ECity of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M February 26, 2018 To: Shana K. Yelverton, City Manager From: Chris Tribble, Director of Community Services Subject: Approve award of bid for The Marq Southlake Champions Club furniture with bkm Total Office of Texas, for an amount not to exceed $240,000 Action Requested: Approve award of bid for Champions Club furniture with bkm Total Office of Texas for an amount not to exceed $240,000. Background Information: Champions Club at The Marq Southlake is currently under construction with an anticipated opening in Fall 2018. Staff has been working with Gallun Snow Associates on the selection of furniture for the facility. Many factors were considered during the selection of furniture including aesthetic quality, durability, intended use and compatibility with interior furnishings. In November 2017, staff released a request for proposal for furniture at Champions Club. Five (5) companies responded to the request for proposal. bkm Total Office of Texas and Texas Interior Resources, LLC dba Interior Resources were recommended for a split award of the contract based on their ability to provide all of the furniture items listed in the bid packages, their ability to meet outlined standards, and their proposed prices are within the budget. bkm Total Office of Texas is a full service office furniture dealership located in Dallas. bkm holds certifications for being a Texas Historically Underutilize Business (HUB) and also a Woman-Owned Business Enterprise from the North Central Texas Regional Certification Agency. Additionally, in December 2017, the City Council awarded bkm Total Office of Texas a contract to purchase the furniture for the Southlake Tennis Center. 4E - 1 Shana Yelverton, City Manager Meeting Date – March 6, 2018 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Financial Considerations: Funding in the amount of $1,382,804 is approved within the Champions Club project budget for the purchase of furniture, fixtures and equipment (FF&E). bkm Total Office of Texas $ 240,000 Texas Interior Resources $ 150,000 Comm-Fit $ 100,000 Life Fitness $ 65,000 Marathon Fitness $ 480,000 IT & AV Equipment $ 279,650 *Aquatics/First-Aid/Maint Equip $ 68,154 $1,382,804 Note* - The purchases for aquatics, first-aid and maintenance equipment will be made from multiple vendors, and individual purchases will be for under $50,000. Strategic Link: This item is linked to the City’s Strategy Map related to the focus area of Quality Development and meets the corporate objective to provide attractive and unique spaces for the enjoyment of personal interests and invest to provide and maintain high quality public assets. It also addresses Critical Business Outcome CB05, to improve quality of life through progressive implementation of Southlake’s Comprehensive Plan recommendations. Citizen Input/ Board Review: CEDC consideration February 27, 2018 City Council consideration March 6, 2018 Legal Review: Contract is standard form previously approved by City Attorney Alternatives: Alternatives may include the following:  Approve funding as presented  Approve funding with revisions  Decision not to approve funding of purchase Supporting Documents: Award Letter Recommendation: Approve award of bid for Champions Club furniture with bkm Total Office of Texas for an amount not to exceed $240,000. 4E - 2 4E - 3 Furniture ID Furniture Type Manufacturer Qty From Vendor Unit Cost Unit  Freight,  Delivery,  & Install Total Extended B2A BENCH STEELCASE 2 BKM Total Office $1,210.26 $60.18 $2,540.88 B2B BENCH STEELCASE 2 BKM Total Office $1,210.26 $60.18 $2,540.88 BK1 BOOKCASE NATIONAL OFFICE FURNITURE 8 BKM Total Office $417.85 $38.69 $3,652.32 C5 CHAIR, CONFERENCE COALESSE 18 BKM Total Office $671.69 $38.69 $12,786.84 C6A CHAIR, SIDE OFS 4 BKM Total Office $408.80 $38.69 $1,789.96 C6B CHAIR, SIDE OFS 6 BKM Total Office $429.80 $38.69 $2,810.94 C6C CHAIR, SIDE OFS 4 BKM Total Office $528.60 $38.69 $2,269.16 C6D CHAIR, SIDE OFS 7 BKM Total Office $528.60 $38.69 $3,971.03 C8 CHAIR, SIDE OFS 14 BKM Total Office $468.00 $38.69 $7,093.66 C11 CHAIR, SIDE SAFCO 156 BKM Total Office $217.30 $9.67 $8,851.83 F1 FILE, MOBILE NATIONAL OFFICE FURNITURE 11 BKM Total Office $329.15 $38.69 $4,046.24 F2 FILE, LATERAL NATIONAL OFFICE FURNITURE 8 BKM Total Office $612.39 $38.69 $5,208.64 F3 FILE, LATERAL NATIONAL OFFICE FURNITURE 4 BKM Total Office $947.03 $38.69 $3,942.88 F4 FILE, LATERAL NATIONAL OFFICE FURNITURE 6 BKM Total Office $500.83 $38.69 $3,237.12 F5 FILE, LATERAL NATIONAL OFFICE FURNITURE 1 BKM Total Office $567.89 $38.69 $606.58 F6 FILE, LATERAL NATIONAL OFFICE FURNITURE 2 BKM Total Office $536.85 $38.69 $1,151.08 L2A LOUNGE CHAIR COALESSE 7 BKM Total Office $1,121.78 $38.69 $8,123.29 L2B LOUNGE CHAIR COALESSE 2 BKM Total Office $1,606.83 $38.69 $3,291.04 L3 LOUNGE CHAIR BRAYTON 3 BKM Total Office $580.00 $100.74 $2,042.22 L5A LOUNGE, MODULAR NATIONAL OFFICE FURNITURE 1 BKM Total Office $3,078.87 $101.03 $3,179.90 L5B LOUNGE, MODULAR NATIONAL OFFICE FURNITURE 1 BKM Total Office $2,109.45 $101.03 $2,210.48 L5C LOUNGE, MODULAR NATIONAL OFFICE FURNITURE 1 BKM Total Office $3,078.87 $101.03 $3,179.90 LA1 FLOOR LAMP STEELCASE 1 BKM Total Office $689.92 $38.69 $728.61 MA1 MONITOR ARM NATIONAL OFFICE FURNITURE 7 BKM Total Office $220.83 $38.69 $1,816.64 MA2 MONITOR ARM HUMANSCALE 7 BKM Total Office $138.18 $38.69 $1,238.09 MB1 MARKER BOARD NATIONAL OFFICE FURNITURE 9 BKM Total Office $746.26 $38.69 $7,064.55 OH1 OVERHEAD CABINET NATIONAL OFFICE FURNITURE 2 BKM Total Office $628.33 $58.04 $1,372.74 OH2 OVERHEAD CABINET NATIONAL OFFICE FURNITURE 4 BKM Total Office $715.11 $58.04 $3,092.60 OL3 OUTDOOR LOUNGE CHAIR TEXACRAFT 3 BKM Total Office $727.66 $118.18 $2,537.52 OL4 OUTDOOR LOUNGE LOVESEAT TEXACRAFT 5 BKM Total Office $1,259.80 $118.18 $6,889.90 OT3 OUTDOOR TABLE, COFFEE TEXACRAFT 7 BKM Total Office $327.60 $118.18 $3,120.46 OT4 OUTDOOR TABLE, END TEXACRAFT 2 BKM Total Office $246.58 $98.84 $690.84 T1 TABLE, COFFEE NATIONAL OFFICE FURNITURE 3 BKM Total Office $2,057.23 $38.69 $6,287.76 T2A TABLE, END NATIONAL OFFICE FURNITURE 1 BKM Total Office $1,416.88 $38.69 $1,455.57 T2B TABLE, END NATIONAL OFFICE FURNITURE 2 BKM Total Office $1,416.88 $38.69 $2,911.14 T3 TABLE, COFFEE COALESSE 1 BKM Total Office $417.03 $38.69 $455.72 T12 TABLE, CONFERENCE NATIONAL OFFICE FURNITURE 1 BKM Total Office $7,356.74 $77.38 $7,434.12 T13 TABLE NATIONAL OFFICE FURNITURE 8 BKM Total Office $504.63 $38.69 $4,346.56 T14A TABLE NATIONAL OFFICE FURNITURE 2 BKM Total Office $574.04 $77.38 $1,302.84 T14B TABLE NATIONAL OFFICE FURNITURE 1 BKM Total Office $574.04 $77.38 $651.42 T16 TABLE, ADJUSTABLE HEIGHT HUMANSCALE 1 BKM Total Office $1,192.00 $77.38 $1,269.38 T17 TABLE, ADJUSTABLE HEIGHT HUMANSCALE 1 BKM Total Office $1,097.00 $77.38 $1,174.38 TB1 TABLE BASE, ADJUSTABLE HEIGHT HUMANSCALE 11 BKM Total Office $899.50 $77.38 $10,745.68 TB2 TABLE BASE, ADJUSTABLE HEIGHT HUMANSCALE 7 BKM Total Office $924.50 $77.38 $7,013.16 WS1 WORKSURFACE NATIONAL OFFICE FURNITURE 1 BKM Total Office $248.52 $58.04 $306.56 WST1A WORKSTATION NATIONAL OFFICE FURNITURE 2 BKM Total Office $4,916.47 $386.90 $10,606.74 WST1B WORKSTATION NATIONAL OFFICE FURNITURE 1 BKM Total Office $3,734.10 $386.90 $4,121.00 WST2 WORKSTATION NATIONAL OFFICE FURNITURE 7 BKM Total Office $3,734.10 $386.90 $28,847.00 WST3 WORKSTATION NATIONAL OFFICE FURNITURE 1 BKM Total Office $2,786.40 $309.52 $3,095.92 WST4 WORKSTATION GROUP NATIONAL OFFICE FURNITURE 1 BKM Total Office $2,842.16 $232.14 $21,520.10 B3 BENCH SIXINCH 2 BKM Total Office $1,819.94 $273.07 $4,186.02 TOTAL PROJECT WITHOUT ALTERNATES $234,809.89 4E - 4