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Item 4AREGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 1 of 16 REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 20, 2018 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad Patton, John Huffman, and Christopher Archer. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Strategic Performance & Innovation Officer Dale Dean, Deputy Director of Marketing and Communications Pilar Schank, Communications Manager Vicky Schiber, Chief Financial Officer Sharen Jackson, Purchasing Manager Tim Slifka, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Deputy Director of Community Services Candice Edmondson, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Talent Acquisition Partner Chris Chaillot, Director of Information Technology Greg Hendricks, Senior Director of Planning and Development Services Ken Baker, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Carol Borges. WORK SESSION: 1.CALL TO ORDER Work Session called to order by Mayor Hill at 5:32pm. 2.INVOCATION: CLAYTON REED Pastor Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United States and Texas Flags. 3.SOUTHLAKE CHAMBER OF COMMERCE UPDATES BY IAN MACLEAN Ian MacLean, Executive Chamber Board Member provided a brief update on the Southlake Chamber of Commerce. 4.DISCUSS ALL ITEMS ON TONIGHT'S AGENDA Mayor Hill reviewed the items on tonight’s consent agenda . Item 4A REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 2 of 16 REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER 2A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071 consultation with city attorney. City Council adjourned at 5:45pm. Executive Session was not called to order. Council took a short break. 2B. RECONVENE Mayor Hill reconvened the meeting at 6:32pm. No action was necessary. 3. REPORTS: 3A. MAYOR’S REPORT Mayor Hill announced a Meet the Mayor event will be held at Bill Tait State Farm Agency on Thursday, February 20th. 3B. CITY MANAGER’S REPORT 3B1. EMPLOYEE AWARDS City Manager Shana Yelverton introduced Director of Human Resources Stacey Black who highlighted employee award winners and Employee Appreciation Week a ctivities. Mayor Hill congratulated all staff. 3B2. FINANCIAL REPORT This report is provided to Council in written format and was not discussed. 4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Hill read the consent agenda items into the record. 4A. APPROVE MINUTES FROM THE FEBRUARY 6, 2018 REGULAR CITY COUNCIL MEETING. 4B. APPROVE CONTRACT RENEWAL FOR CONCRETE SERVICES WITH MANNING CONCRETE SAWING (PRIMARY) AND APEX CONCRETE CONSTRUCTION INC. (SECONDARY). REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 3 of 16 4C. APPROVE CONTRACT RENEWAL FOR UTILITY PARTS AND SUPPLIES WITH ATLAS UTILITY SUPPLY CO. IN AN AMOUNT NOT TO EXCEED $575,000. 4D. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH SCHRICKEL, ROLLINS AND ASSOCIATES, INC. FOR SURVEYING SERVICES AND DEVELOPMENT OF PLANS TO ELIMINATE A NUMBER OF DEAD END WATER LINES AT VARIOUS LOCATIONS WITHIN THE CITY TO IMPROVE WATER QUALITY IN AN AMOUNT NOT TO EXCEED $125,000. 4E. PLAT EXTENSION FOR THE PRELIMINARY PLAT FOR SOUTHLAKE MEADOWS PHASE III (ZA15-138) ON PROPERTY DESCRIBED AS TRACTS 7A1, 7A2. 7A1A, 7A1A1 AND 7B, BEING PORTIONS OF LOT 7, R. P. ESTES SUBDIVISION AND TRACTS 1A AND 1A1, JAMES B. MARTIN SURVEY, ABSTRACT NO. 1134, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 800, 848 AND 812 W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: “R-PUD” RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #5. 4F. TABLE ORDINANCE NOS. 480-729 AND 480-220A, (ZA17-060), 1ST READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR METAIRIE AT SOUTHLAKE AND ZONING CHANGE AND CONCEPT PLAN FOR KIRKWOOD GROVE WEST ON PROPERTY DESCRIBED AS TRACTS 1F AND 1, JAMES J. WEST SURVEY, ABSTRACT NO. 1620, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOC ATED AT 500 AND 550 W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "TZD" TRANSITIONAL ZONING DISTRICT AND "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #3. 4G. TABLE ORDINANCE NO. 480-735 (ZA17-074), 1ST READING, ZONING CHANGE AND SITE PLAN FOR AJLOUNI OFFICE COMPLEX ON PROPERTY DESCRIBED AS TRACT 3C2A, W. R. EAVES SURVEY, ABSTRACT NO. 500, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOT 3, AKARD ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOC ATED AT 210 AND 240 S. PEYTONVILLE AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT AND “S-P-2” GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD # 10. APPROVED Motion was made to approve the consent agenda, noting Items 4F and 4G are tabled to the March 20, 2018 City Council meeting. Motion: Williamson Second: McCaskill REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 4 of 16 Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 REGULAR AGENDA: Due to the time being prior to the 7:00pm Public Forum posting, agenda items were taken out of order. Mayor proceeded to Items 6A, 6B, and 6C, then back to Public Forum at 7:40pm. After Public Forum, Mayor Hill continued items in order, beginning with Item 6D. 5. PUBLIC FORUM – Mr Daniel Bennett, resident of White Settlement, thanked Councilmembers for their votes cast for his appointment to the Tarrant County Appraisal District Board of Directors and appreciated comments made at the December 5th City Council meeting. Mr Horn addressed Council regarding the growth and future of the City of Southlake in preparing for the needs and wants of the next gene ration. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS 6A. ORDINANCE NO. 657-D, 2ND READING, CONSIDER AN ORDINANCE REVISING IMPACT FEES ON NEW LAND DEVELOPMENT IN THE CITY OF SOUTHLAKE, TEXAS FOR ROADWAY FACILITIES NECESSITATED BY SUCH NEW DEVELOPMENT; ADOPTING REVISED LAND USE ASSUMPTIONS FOR THE CITY; ADOPTING REVISED CAPITAL IMPROVEMENTS PLANS FOR ROADWAY IMPROVEMENTS; PROVIDING FOR THE ASSESSMENT, PAYMENT AND TIME OF PAYMENT OF ROADWAY IMPACT FEES; PROVIDING FOR REVIEW ROADWAY IMPACT FEES AND THE FEE SCHEDULES; PROVIDING FOR THE PLACEMENT OF REVENUE COLLECTED FROM ROADWAY IMPACT FEES INTO ROADWAY IMPACT FEE ACCOUNTS ESTABLISHED FOR THOSE PURPOSES; PROVIDING FOR OFFSETS AND CREDITS; PROVIDING FOR REFUNDS OF UNEXPENDED FUNDS; PROVIDING FOR USE OF FUNDS DERIVED FROM ROADWAY IMPACT FEES; PROVIDING THAT IMPACT FEES MAY BE PLEDGED TOWARD PAYMENT OF BOND ISSUES AND SIMILAR DEBT INSTRUMENTS; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR NOTICE OF PUBLIC HEARING; AND PROVIDING AN EFFECTIVE DATE. PUBLIC HEARING APPROVED Mayor Hill stated that a presentation was received at the last Council meeting; therefore a presentation is not required this evening. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 5 of 16 Mayor Laura Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6A, Ordinance No. 657-D, 2nd Reading, amendment to the City’s impact fee ordinance, subject to the Staff Report dated February 20, 2018, noting that there is no change to the City’s current land use assumption report; the roadway projects presented this evening which include the State Highway 114 frontage road between Dove Road and Kirkwood Blvd. and the roadway intersection capacity improvements will be included as listed projects in the 10-year impact fee capital improvements program; and maintaining the current roadway impact fee rates. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 657-D AN ORDINANCE REVISING IMPACT FEES ON NEW LAND DEVELOPMENT IN THE CITY OF SOUTHLAKE, TEXAS FOR WATER, WASTEWATER AND ROADWAY FACILITIES NECESSITATED BY SUCH NEW DEVELOPMENT; ADOPTING REVISED LAND USE ASSUMPTIONS FOR THE CITY; ADOPTING REVISED CAPITAL IMPROVEMENTS PLANS FOR WATER, WASTEWATER AND ROADWAY IMPROVEMENTS; PROVIDING FOR THE ASSESSMENT, PAYMENT AND TIME OF PAYMENT OF WATER, WASTEWATER AND ROADWAY IMPACT FEES; PROVIDING FOR REVIEW OF WATER, WASTEWATER AND ROADWAY IMPACT FEES AND THE FEE SCHEDULES; PROVIDING FOR THE PLACEMENT OF REVENUE COLLECTED FROM WATER, WASTEWATER AND ROADWAY IMPACT FEES INTO WATER AND WASTEWATER FACILITIES IMPACT FEE ACCOUNTS AND ROADWAY IMPACT FEE ACCOUNTS ESTABLISHED FOR THOSE PURPOSES; PROVIDING FOR OFFSETS AND CREDITS; PROVIDING FOR REFUNDS OF UNEXPENDED FUNDS; PROVIDING FOR USE OF FUNDS DERIVED FROM WATER, WASTEWATER AND ROADWAY IMPACT FEES; PROVIDING THAT IMPACT FEES MAY BE PLEDGED TOWARD PAYMENT OF BOND ISSUES AND SIMILAR DEBT INSTRUMENTS; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR NOTICE OF PUBLIC HEARING; AND PROVIDING AN EFFECTIVE DATE. 6B. ORDINANCE NO. 480-671A, (ZA17-103), 2ND READING, ZONING CHANGE AND SITE PLAN FOR PIETER ANDRIES JEWELER ON PROPERTY DESCRIBED AS LOT 3-R-1, BLOCK 1, OF THE GEORGETOWN PARK ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 6 of 16 AT 2525 E. SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT WITH “C-2” LOCAL RETAIL COMMERCIAL DISTRICT USES. PROPOSED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT WITH “C-2” LOCAL RETAIL COMMERCIAL DISTRICT USES. SPIN NEIGHBORHOOD #8. PUBLIC HEARING APPROVED Mayor Hill stated a presentation was not needed. Mayor Laura Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6B, Ordinance No. 480 -671a, ZA17-103, 2nd Reading, Site Plan for Pieter Andries Jeweler, subject to the Staff Report dated February 13, 2018, and Site Plan Review Su mmary No. 2 dated January 12, 2018, noting Council is approving the applicant’s request for a variance to the Landscape Ordinance 544-B, to allow the landscaping as depicted o n the proposed Landscape Plan. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 480-671A AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING DESCRIBED AS LOT 3-R-1, BLOCK 1, OF THE GEORGETOWN PARK ADDITION, SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 2.4 ACRES AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “C-2” LOCAL RETAIL COMMERCIAL DISTRICT TO “S-P-1” DETAILED SITE PLAN DISTRICT WITH “C-2” LOCAL RETAIL COMMERCIAL DISTRICT USES AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL W ELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 7 of 16 CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6C. RESOLUTION NO. 18-005 (ZA18-003), SPECIFIC USE PERMIT OUTDOOR SALES OR SERVICES FOR THE DRUNKEN COW ON PROPERTY DESCRIBED AS TRACT 1E01, FRANCIS THROOP SURVEY, ABSTRACT NO. 1511 AND LOT 1, BLOCK 1, YATES CORNER ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 2180 AND 2190 E. DOVE ROAD, AND 1604 N. KIMBALL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "C-1" NEIGHBORHOOD COMMERCIAL DISTRICT AND "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #4. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6C and answered questions from Council. Mayor Hill opened the public hearing. The following person submitted a comment card, but did not address Council.  Howard Harris, 1671 E. Dove Road, Southlake, in support The following persons submitted comment cards, and addressed Council.  David Dowd, 2900 Hillcastle Lane, in opposition  Carol Dowd, 2900 Hillcastle Lane, in opposition Mayor Hill closed the public hearing. Applicant Billy Avila and representatives from Yates Corner Store addressed Council and answered questions. City Attorney Allen Taylor answered questions from Council. Fire Chief Mike Starr answered questions from Council. Motion was made to approve Item 6C, Resolution No. 18-005, ZA18-003, Specific Use Permit Outdoor Sales or Services for the Drunken Cow, subject to the Staff Report dated February 13, 2018, noting the following: - The approval of this SUP is for a period of one (1) year; and - With the following stipulations: o Council is not requiring any parking signage; and o Council is not requiring a porta potty on site; however noting that the applicant’s agreement with Yates Corner Grocery for employees to use restroom facilities at the grocery store; and o Council is not approving the requested advertising banner; and o Council is approving Option 1, noting the applicant has agreed to move the trailer to Option 2 at the City’s request; and o The applicant is committed to appropriately servicing the trash receptacles per an agreement with Yates Corner Grocery; and o Noting the applicant has access to the property seven days per week; however open for business and sales between Wednesdays and Sundays, per the Staff Report. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 8 of 16 Motion: Williamson Second: McCaskill Ayes: McCaskill, Patton, Hill, Williamson, Huffman, Archer Nay: Shafi Approved: 6-1 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: RESOLUTION NO. 18-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT TO ALLOW OUTDOOR SALES OR SERVICES FOR THE DRUNKEN COW (TEMPORARY MOBILE FOOD VENDING VEHICLE) LOCATED ON PROPERTY DESCRIBED AS TRACT 1E01, FRANCIS THROOP SURVEY, ABSTRACT NO. 1511 AND LOT 1, BLOCK 1, YATES CORNER ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 2180 AND 2190 E. DOVE ROAD, AND 1604 N. KIMBALL AVENUE, SOUTHLAKE, TEXAS, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE. 6D. ORDINANCE NO. 1060-A (CP18-001), 2ND READING, AMENDMENT TO THE CITY OF SOUTHLAKE PARKS, RECREATION & OPEN SPACE / COMMUNITY FACILITIES MASTER PLAN, AN ELEMENT OF THE SOUTHLAKE 2030 COMPREHENSIVE PLAN. PUBLIC HEARING APPROVED Mayor Hill stated a presentation was not needed. Mayor Laura Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6D, Ordinance No. 1060-A, CP18-001, 2nd Reading, an amendment to the City of Southlake Parks, Recreation & Open Space / Community Facilities Master Plan, an element of the Southlake 2030 Comprehensive Plan subject to the Staff Report dated February 13, 2018. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 9 of 16 ORDINANCE NO. 1060-A AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING THE ADOPTED SOUTHLAKE 2030 PARKS, RECREATION & OPEN SPACE / COMMUNITY FACILITIES MASTER PLAN TO INCLUDE THE ADDITION OF NEW RECOMMENDATIONS TO THE EXISTING PLAN; TO REMOVE CERTAIN RECOMMENDATIONS FROM THE EXISTING PLAN; AND PROVIDING AN EFFECTIVE DATE. 6E. ORDINANCE NO. 1186 (CP18-002), 2ND READING, AMENDMENT TO THE CITY OF SOUTHLAKE 2030 AND 2035 COMPREHENSIVE PLANS FOR THE PURPOSE OF REVISING THE DEFINITION OF THE LOW DENSITY RESIDENTIAL CATEGORY. PUBLIC HEARING APPROVED Mayor Hill stated a presentation was not needed. Mayor Laura Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6E, Ordinance No. 1186, CP18-002, 2nd Reading, an amendment to the City of Southlake 2030 and 2035 Comprehensive Plan for the purpose of revising the definition of the low density resid ential category subject to the Staff Report dated February 13, 2018. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 1186 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING THE ADOPTED SOUTHLAKE 2030 COMPREHENSIVE PLAN AND THE SOUTHLAKE 2035 COMPREHENSIVE PLAN FOR THE PURPOSE OF REVISING THE DEFINITION OF THE LOW DENSITY RESIDENTIAL CATEGORY; AND PROVIDING AN EFFECTIVE DATE. 6F. ORDINANCE NO. 480-439E (ZA17-094), 2ND READING, ZONING CHANGE AND CONCEPT PLAN FOR CORNERSTONE BUSINESS PARK ON PROPERTY DESCRIBED AS LOTS 2R1R, 3R, 4R, AND 5R1, BLOCK 5, CORNERSTONE BUSINESS PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 405, 415, 505 AND 515 S. NOLEN DR., SOUTHLAKE, TEXAS. CURRENT ZONING: “S-P-2” REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 10 of 16 GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: “S-P-2” GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING APPROVED Mayor Hill stated a presentation was not needed for 6F and 6G. Mayor Laura Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6F, Ordinance No. 480 -439E, ZA17-094, 2nd Reading, zoning change and concept plan for Cornerstone Business Park, subject to the Staff Report dated February 13, 2018, and Concept Plan Review Summary No. 2 dated January 12, 2018. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 480-439E AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT 4R, BLOCK 5 CORNERSTONE BUSINESS PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 1.558 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “S-P-2” GENERALIZED SITE PLAN DISTRICT TO “S-P-2” GENERALIZED SITE PLAN DISTRICT AS DEPICTED ON THE APPROVED CONCEPT/SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6G. ORDINANCE NO. 480-736 (ZA17-099), 2ND READING, ZONING CHANGE AND SITE PLAN FOR 305 S. NOLEN DR. PROFESSIONAL OFFICES ON PROPERTY DESCRIBED AS LOT 1R AND A PORTION OF LOT 2R1R, REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 11 of 16 BLOCK 5, CORNERSTONE BUSINESS PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 305 AND 405 S. NOLEN DR., SOUTHLAKE, TEXAS. CURRENT ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT AND “S-P-2” GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING APPROVED Mayor Laura Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6G, Ordinance No. 480 -736, ZA17-099, 2nd Reading, Zoning change and Site Plan for 305 South Nolen Drive Professional Offices, subject to the Staff Report dated February 13, 2018, and the Revised Site Plan Review Summar y No. 3 dated February 6, 2018, and noting the following: - Council is approving the variance to Driveway Ordinance No. 634, as amended, Section 5.1 requires a minimum spacing of 250 feet between driveway centerlines on an arterial. The applicant is requesting a spacing distance of approximately 176 feet between the proposed driveway centerline and the existing driveway center line to the north be allowed in order to align the proposed driveway with the existing driveway across South Nolen Drive; and - Noting with respect to the site distance to the north from the proposed driveway that the same condition of approval from the previous rezoning request be placed on this application which required the applicant to attempt to reach an agreement with the property owner to the north to remove whatever vegetation is necessary to provide a clear line of site; and - Noting absent an agreement with the adjacent property owner to the north to provide a clear line of sight in perpetuity, subject to the concurrence of the Public Works Director, it is recommend that the driveway be designed as a right turn out only. - Also noting that Public Works will work with the applicant to determine the safest ingress/egress according to the sight line distance provided. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 480-736 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT 1R AND A PORTION OF LOT 2R1R, BLOCK 5, CORNERSTONE BUSINESS PARK, REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 12 of 16 AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS BEING APPROXIMATELY 2.14 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “S-P-1” DETAILED SITE PLAN DISTRICT AND “S-P-2” GENERALIZED SITE PLAN DISTRICT TO “S-P-1” DETAILED SITE PLAN DISTRICT WITH “O-1” USES TO INCLUDE AMBULATORY SURGERY CENTER AS A PERMITTED USE, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6H. ZA18-004, SITE PLAN FOR 260 GRAND AVE. ON PROPERTY DESCRIBED AS LOTS 3R AND 4R, BLOCK 3R2R, SOUTHLAKE TOWN SQUARE, PHASE I AND IV, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1361 FEDERAL WAY AND 250-290 GRAND AVE. (ALSO ADDRESSED BY TARRANT APPRAISAL DISTRICT AS 200 GRAND AVE. W.), SOUTHLAKE, TEXAS. SPIN NEIGHBORHOOD #8. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6H and answered questions from Council. Applicant Dan Novak and Matthew Merritt of Stantec Engineering addressed Council and answered questions. Mayor Laura Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6H, ZA18-004, Site Plan for 260 Grand Avenue, on property described as Lots 3R and 4R, Block 3R2R, Southlake Town Square, Phase I and IV, subject to the Staff Report dated February 13, 2018, and the Site Plan Review Summary No. 2 dated February 1, 2018, noting the following: - Council is allowing the sidewalks in front of the store to be a light grey or white concrete (similar to the photos shown this evening), with saw cut joints, and a light sandblasted finish with a possible light application of some glitter/sparkle flakes; and - The decorative manhole covers similar to the photos shown this evening be allowed; and - Any constructed related activity in the right-of-way must meet Public Work’s standards. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 13 of 16 Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 6I. ORDINANCE NO. 480-738 (ZA17-105), 2ND READING, ZONING CHANGE AND CONCEPT PLAN FOR 855 E. DOVE RD. ON PROPERTY DESCRIBED AS LOT 13, A.H. CHIVERS NO. 299 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 855 E. DOVE RD., SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” AGRICULTURAL DISTRICT. PROPOSED ZONING: “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #3. PUBLIC HEARING APPROVED Mayor Hill stated a presentation was not needed. Mayor Laura Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6I, Ordinance No. 480-738, ZA17-105, 2nd Reading, Zoning Change and Concept Plan for 855 East Dove Road, subject to the Staff Report dated February 13, 2018, and the Concept Plan Review Summary No. 2 dated February 11, 2018. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Archer Approved: 6-0 Councilman Huffman stepped out of the meeting briefly; therefore, he did not vote on this item. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 480-738 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT 13, A.H. CHIVERS NO. 299 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 1.870 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “AG” AGRICULTURAL DISTRICT TO “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 14 of 16 ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: 7A. ORDINANCE NO. 480-730, (ZA17-064), 1ST READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR STONY BROOK (FORMERLY KNOWN AS STONE TRAIL AND HOLMES BUILDERS) ON PROPERTY DESCRIBED AS TRACTS 5A, 5C1, 5B, 5A3, AND 5A2, JESSE G. ALLEN SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARR ANT COUNTY, TEXAS AND LOTS 5B AND 5A (5A AND 5B BEING PORTIONS OF LOT 5), BROCK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2607, 2621, 2631, 2641, AND 2651 W. SOUTHLAKE BLVD. AND 400 AND 410 BROCK DR., SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” AGRICULTURAL DISTRICT AND “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: “R-PUD” RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #11. (IF APPROVED ON 1ST READING, A PUBLIC HEARING WILL BE HELD ON MARCH 6, 2018.) PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 7A and answered questions from Council. Mayor Hill opened the public hearing. The following people submitted a comment card and addressed Council:  June Haney, 400 Brock Drive, Southlake  Michael Quinones, 105 & 109 Brock Drive, Southlake  Derick Murway, 829 Siena Drive, Southlake The following person addressed Council (no card):  Diane Osborne, 905 Siena Drive, Southlake The following people submitted comment cards, but did not address Council:  Andre Carvalho, 906 Siena Drive, Southlake  Emma Howard, 303 Brock Drive, Southlake  Claire Kowalski, 805 Portofino Place, Southlake  Dave Mullenix, 701 Portofino Place, Southlake  John & Julie Schenck, 721 Portofino Place , Southlake  Michael Young, 715 Portofino Place, Southlake  Perry Vargas, 209 Brock Drive, Southlake Mayor Hill closed the public hearing. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 15 of 16 Motion was made to approve Item 7A, Ordinance No. 480-730, ZA17-064, 1st Reading, Zoning Change and Development Plan for Stony Brook, subject to the Staff Report dated February 13, 2018, and Development Plan Review Summary No. 8 dated February 13, 2018, noting the following variance approvals and modifications to Subdivision Ord. No. 483 as requested: 1) Subdivision Ordinance No. 483, as amended, Section 5.04 does not permit private streets in new subdivisions in which less than 75% of the lots contain homeowner occupied structures. The applicant is requesting a variance to allow a gated community with private streets with the initial development of the subdivision. Council is granting this variance. 2) Subdivision Ordinance No. 483, as amended, Section 5.03.I - Generally, a maximum number of twenty (20) dwelling units should be permitted on a cul -de-sac street permanently designed as such. Additionally, the length of the Cul-de-Sac should not exceed 1,000 feet or be less than 150 feet in length. This proposed plan does not meet the intent of the regulation; however, noting that a secondary emergency only access to the subdivision has been provided. Council is granting this variance. 3) Subdivision Ordinance No. 483, as amended, Section 5.03.K states that dead end streets shall be permitted only where a future extension or connection is to be made. The applicant has removed the connection to the street stub to the Siena subdivis ion to the south. Council is granting this variance. - Also noting the applicant’s willingness to address the stacking distance issues on egress and ingress as it relates to where the gate is positioned and will come to 2 nd Reading with an option or options for City Council to consider, - And then noting that Council would be directing staff that in order for the applicant to obtain a first lot certificate of occupancy, they’ll be required to have completed the open space and water features prior to that issuance of a CO. Motion: Williamson Second: Huffman Ayes: Patton, Hill, Williamson, Huffman, Archer Nay: Shafi, McCaskill Approved: 5-2 8. RESOLUTIONS: (THERE WERE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: 9A. SV18-001, VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED, FOR THE HAND AND WRIST INSTITUTE LOCATED AT 510 E. SOUTHLAKE BLVD., SUITE 140, SOUTHLAKE, TEXAS. APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 9A and answered questions from Council. REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 20, 2018 Page 16 of 16 Motion was made to approve Item 9A, SV18-001, Variance to sign Ordinance No. 704, for The Hand and Wrist Institute located at 510 East Southlake Blvd, Suite 140. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 10. OTHER ITEMS FOR DISCUSSION: 10A. POLICY FOR THE PROVISION OF ATHLETIC FACILITIES. Councilman Chad Patton recused himself from discussion of this item to avoid any appearance of impropriety due to his personal, non -financial, involvement in the underlying issue. Councilman Patton left the meeting at this time. Director of Community Services Chris Tribble presented Item 10A and answered questions from Council. City Council received the presentation and discussed the topic. No action was taken. 11. MEETING ADJOURNED Mayor Hill adjourned the meeting at 10:08pm. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 6th DAY OF MARCH, 2018. ______________________________ Laura Hill Mayor ATTEST: ______________________________ Carol Ann Borges, TRMC City Secretary