2017-11-13 CEC MinutesCITY OF
SOUTHLAKE
TEXAS
COMMUNITY ENGAGEMENT COMMITTEE MEETING MINUTES: NOVEMBER 13th
2017
LOCATION: Southlake Town Hall
1400 Main Street, Room 4A
Southlake, Texas 76092
TIME: 6:00 P.M.
COMMITTEE MEMBERS PRESENT:
Place 1 — Sherry Berman, Vice Chair
Place 3 — Vikram Jangam
Place 5 — David Alexander, Secretary
Place 7 — Angela Weisgarber
COMMITTEE MEMBERS NOT PRESENT:
Place 2 — Sandra Harrison
Place 4 — Ben Siebach, Chair
Place 6 — Aaron Camele
STAFF PRESENT:
Ben Thatcher, Assistant City Manager
Lauren E. LaNeave, Assistant to the City Manager
Jerod Potts, Policy & Strategic Initiative Principal Planner
CITY COUNCIL MEMBERS PRESENT:
N/A
OTHERS PRESENT:
N/A
REGULAR AGENDA
1. Call to order. Meeting called to order at 6,00 by Sherry Berman, Vice Chair
2. Approve September 11, 2017 CEC meeting minutes. David made a motion to
approve the minutes as written, and Vikram provided a second. Approved 4 — 0.
Meeting Minutes: Community Engagement Committee Meeting — November 13"', 2017
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3. Introduce newly appointed committee members and existing committee
members. Members of the Community Engagement Committee introduced
themselves. Lauren provided an update about the presentation of the CEC
Annual Report at City Council.
4. Discuss and Review CEC Workplan for 2017. Lauren provided an overview of
the CEC activities for FY 2018. Sherry mentioned the possibility of having a
technology committee and a committee to review what other cities are doing.
David asked about a dashboard that could show success and information related
to how information has been shared and the reach of social media. Staff
mentioned that discussing what the Committee would like to see on the
dashboard could possibly be a topic for a future meeting Vikram mentioned that
Facebook is most effective, and asked about new citizens. Staff asked whether
we needed to create a virtual landing page sponsored by the CEC for new
residents. The Committee discussed creating an app, or webpage where people
can get connected to things they want to, or possibly a challenge or even a
tutorial to get people interested or show them how to use. The Committee
discussed creating something that everyone can connect to, including HOA's.
Staff mentioned having Pilar Schank, Deputy Director of Office of Marketing and
Communication attend the December CEC meeting. Staff asked whether the
Committee was interested in an online town hall. The Committee mentioned that
some people may still want to come in, and also people could watch what they
wanted to watch. The Committee also mentioned that it is hard to park at Town
Hall. Staff will conduct research on this topic and schedule a demonstration. The
Committee talked about adding having a program similar to the Citizens
Academy, but for other government services. Currently the Citizens Academy
focuses on DPS. The Committee mentioned having a future discussion on where
the CEC is at in terms of social media groups.
5. Discuss Development Process. Jerod provided an overview of the Southlake
Program for the Involvement of Neighborhoods (SPIN) process.
6. Adjournment. Sherry closed the meeting at 7:15 PM
ATTEST:
David Alexander, Secretary
Meeting Minutes: Community Engagement Committee Meeting — November 13th, 2017
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