2018-02-12 PB PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
February 8, 2018
TO: Parks and Recreation Board Members
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting – Monday, February 12, 2018 at 7:00 p.m.
The Park Board meeting will begin immediately at 7:00 p.m. or immediately
following the Joint Work Session with City Council subcommittee.
Please advise staff if you are not able to attend this meeting
(lcarpenter@ci.southlake.tx.us or 817.748.8184). Thank you.
REGULAR AGENDA
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Consent
A. Approve minutes from the regular Parks and Recreation Board
meeting held January 8, 2018. Please make any corrections to the
minutes part of the motion for consideration.
B. Absence of Parks and Recreation Board Members – The Board will
consider the absence of Park Board members Lori Palmer and Paul
Venesky from the January meeting. A copy of the Attendance
Report is in your packet.
3. Agenda Item No. 3. Public Forum
This is the public's opportunity to address the Board about non -agenda
items. During Public Forum, the Board will not discuss or take action on
any item brought up at this time
4. Agenda Item No. 4. Reports
A. Southlake Youth Athletic Associations Reports – Representatives
from Southlake’s youth athletic associations have been invited to the
meeting to present information related to their respective
association. Dashboard participation statistics, by association, are
included within your packet for review prior to the meeting. Athletic
associations’ Dashboard-only reports will be made at the September
Park Board meeting. Please note: The number of teams for the Fall
2017 season were not available at the time the agenda packet was
Parks and Recreation Board
Meeting Date – February 12, 2018
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
printed for two of the associations. That information will be
distributed at your meeting. Please contact Deputy Director Candice
Edmondson with any questions.
5. Agenda Item No. 5. Consider
A. Recommendation on a Southlake Parks Development Corporation
Matching Funds Request from the Bob Jones Nature Center Organization
for the development of a nature playground at the Bob Jones Nature
Center & Preserve – The purpose of this item is to consider a
proposed SPDC matching funds request from the Bob Jones Nature
Center Organization for the development of a nature playground at
the Nature Center. The SPDC and City Council will consider the
financial aspects of the request at their upcoming meetings. Staff
will present an overview of the project at the meeting for review by
the Board.
B. Consider rescheduling the regular March 2018 Parks and
Recreation Board meeting to March 5, 2018 – The purpose of this
item is to allow the Board the opportunity to discuss cancelling the
March 12, 2018 regular Park Board meeting due to Spring Break
(March 12-16) and rescheduling the meeting for March 5, 2018.
In 2017, 2016, 2013 and 2012, the meetings were canceled and in
2015 and 2014, the Board rescheduled the meetings. Staff is
available to accommodate your recommendation for the March 1 2th
meeting. There are no documents in your packet for this item.
6. Agenda Item No. 6. Discussion
A. Parks & Recreation Update - This is a standing item on the agenda
to allow staff to update the Board about upcoming Parks &
Recreation activities and events. A copy of the Parks & Recreation
Report is included in your packet.
OTHER ITEMS OF INTEREST
7. City Council Action – The following park and recreation-related action items
were considered by City Council at the December 19, 2017 meeting.
Approved exercising the City’s option to award the alternate for
enclosed tennis courts to Haydon Building Corp as a part of the
Bicentennial Park Phase 3 – Southlake Tennis Center project for an
amount not to exceed $2,321,000 (Park Board approved (5-0) Site Plan for the
enclosed courts August 14, 2017)
Parks and Recreation Board
Meeting Date – February 12, 2018
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Approved Change Order to contract with Haydon Building Corp for
the construction of The Marq Southlake Phase 2 in the amount of
$1,714,400
Discussed revisions to Policy for the Provisions of Athletic Facilities
Approved Ordinance No. 1060-A (CP18-001), Amendment to the
City of Southlake Parks, Recreation & Open Space/Community
Facilities Master Plan, an element of the Southlake 2030
Comprehensive Plan (Park Board recommended approval (4-0) amendments to the
proposed Southlake 2030 Parks, Recreation & Open Space/Community Facilities Master
Plan, with conditions relating to land needs and signage for public park property, January
8, 2018)
City Council agendas are posted on the City’s webpage 6pm the Friday
preceding the City Council meeting. You may sign up to receive a copy of
the agenda at “Notify Me” tab at http://www.cityofsouthlake.com/list.aspx.
As always, we appreciate your commitment and service to the City.
Chris Tribble
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8203
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Cassie Tucker, Assistant to the Director, 817-748-8036, (ctucker@ci.southlake.tx.us)
Candice Edmondson, Deputy Director of Community Services, 817-748-8311; cedmondson@ci.southlake.tx.us
Kate Meacham, Deputy Director of Community Services, 817-748-8018; (kmeacham@ci.southlake.tx.us)
Linda Carpenter-Elgin, Administrative Secretary, 817-748-8184; (lcarpenter@ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
PARKS AND RECREATION BOARD MEETING: JANUARY 8, 2018
LOCATION: Southlake Town Hall, City Council Chambers, Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Vice Chair Frances Scharli; and Board Members Mitch Hill, Mike Pazera
PARKS AND RECREATION BOARD MEMBERS ABSENT: Secretary Lori Palmer and Paul
Venesky
STAFF PRESENT: Director of Community Services Chris Tribble and Deputy Director of
Community Services Kate Meacham
REGULAR AGENDA
1. CALL TO ORDER
Chairman Tina Wasserman called the regular Parks and Recreation Board meeting to
order at 5:06 p.m.
2. CONSENT AGENDA
2A. APPROVAL OF THE MINUTES FROM THE DECEMBER 11, 2017 REGULAR THE PARKS
AND RECREATION BOARD MEETING
There were no corrections to the meeting minutes.
2B. APPROVAL OF THE MINUTES FROM THE DECEMBER 11, 2017 JOINT CITY COUNCIL,
SOUTHLAKE PARKS DEVELOPMENT CORPORATION, PARKS AND RECREATION
BOARD AND PLANNING & ZONING COMMISSION MEETING
There were no corrections to the meeting minutes.
2C. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
Park Board member Mitch Hill and Miguel Salinas were absent from the December 11,
2017 meetings.
The Park Board considered the Consent Agenda.
APPROVED
A motion was made to approve the Consent agenda as presented.
Motion: Scharli
2A - 1
Minutes of the January 8, 2018 Parks Board Meeting
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Second: Pazera
Ayes: Pazera, Scharli, Venesky and Wasserman
Nays: None
Abstain: Hill (Absent 12/11/17 meetings)
Vote: 4-0-1
Motion carried.
3. PUBLIC FORUM
Chairman Tina Wasserman opened public forum at 7:52 p.m. There being no one to
speak, Chairman Wasserman closed public forum.
4. CONSIDER
4A. RECOMMENDATION ON SITE PLAN FOR PROPOSED RESTAURANT ADJACENT
TO SUMMIT PARK IN SOUTHLAKE TOWN SQUARE
Director Chris Tribble presented the Site Plan request for a proposed restaurant located
adjacent to Summit Park in Southlake Town Square for Park Board consideration and
responded to questions.
The proposed site plan for the restaurant includes outdoor improvements that will
encroach upon the southwest corner of Summit Park. The modifications may include
installation of terraced walls, or sloped yard area, steps and landscaping to connect the
restaurant’s open space (“The Green”) to the park.
Frank Bliss, 61 Shannon Court, Southlake Town Square Property Management, spoke
in support of the proposed restaurant and the Site Plan request, and answered
questions concerning the use of the open space and proposed improvements.
The Board discussed the Site Plan request and had concerns about the possible
perception the park area adjacent to the restaurant may not be available to the general
public, and also litter maintenance issues.
APPROVED
A motion was made to recommend the Site Plan request for the proposed restaurant
adjacent to Summit Park in Southlake Town Square with two added caveats; 1) trash
does not become a burden on the City from the restaurant; and 2) there is adequate
signage so that people understand the park is a public place.
Motion: Scharli
Second: Pazera
Ayes: Hill, Pazera, Scharli and Wasserman
Nays: None
Abstain: None
2A - 2
Minutes of the January 8, 2018 Parks Board Meeting
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Vote: 4-0
Motion carried.
4B. RECOMMENDATION ON PROPOSED AMENDMENTS TO THE SOUTHLAKE 2030
PARKS, RECREATION & OPEN SPACE / COMMUNITY FACILITIES MASTER PLAN
Director Chris Tribble presented proposed amendments to the Southlake 2030 Parks,
Recreation & Open Space/Community Facilities Master Plan and was available to
answer questions.
The Board discussed the proposed amendments to the Plan and offered the following
suggestions:
Clarification needed to Page 4B-28, “Demand Based Needs,” summary
paragraphs 1-3, clarifying statements pertaining to land needed to fulfill athletic
field requirements
Add language to Page 4B-93 (P19), “Implementation Metric,” to require signage
to designate area as public park property
Concern was also expressed regarding Page 85, Item #6, last sentence, “This lawn
space would preserve a footprint for a hotel conference center expansion/performing
arts space if ever needed.” Staff provided further explanation of the statement.
The Board agreed to recommend approval of the proposed amendments as presented
with a recommendation to add language to include signage as it relates to Page 4B-93.
APPROVED
A motion was made to recommend approval of the amendments to the Southlake 2030
Parks, Recreation & Open Space/Community Facilities Master Plan; however, on Page
93, Item 4B, the Board would like to add that there is signage noting that the spaces
available are park spaces.
Motion: Scharli
Second: Hill
Ayes: Hill, Pazera, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 4-0
Motion carried.
5. ADJOURNMENT
2A - 3
Minutes of the January 8, 2018 Parks Board Meeting
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
APPROVED
A motion was made to adjourn the meeting at 5:46 p.m.
Motion: Scharli
Second: Pazera
Ayes: Hill, Pazera, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 4-0
Motion carried.
Tina Wasserman, Chairman Chris Tribble, Director
Parks & Recreation Board Community Services Dept.
A video recording of this meeting may be viewed at www.CityofSouthlake.com/VideoOnDemand or an audio recording may be
available upon request from the Office of City Secretary.
2A - 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
January 24, 2018
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Absence of Parks and Recreation Board Member(s) – Standing Agenda Item
Action Requested: Park Board consideration of Park Board member Lori Palmer and Paul
Venesky absence at the January 8, 2018 regular Park Board meeting.
Background
Information: The “Absence Policy for Parks and Recreation Board” adopted July 12,
2004 and revised March 2, 2010, provides a mechanism for consideration
of absences of Board members from regular or special Park Board
meetings. This item is listed as a standing item on meeting agendas.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: City Council approved the Policy Ordinance Review Committee (P.O.R.C.)
revisions to the Parks and Recreation Board Absence Policy March 2, 2010
Park Board approved the Absence Policy at the July 12, 2004 meeting.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Attendance Log
Staff
Recommendation: Park Board excuse absences of Lori Palmer and Paul Venesky from the
January 8, 2018 regular Park Board meeting.
2B - 1
2018
10/8/18 11/12/18 12/10/18
1 Vacant a 100%0.45 2018 67%
2 Tina Wasserman a 100%0.45
3 Frances Scharli a 100%0.45
4 Lori Palmer r 0%0
5 Mitch Hill a 100%0.45
6 Mike Pazera a 100%0.45
7 Paul Venesky r 0%0
67%a In attendance
Total Hrs Per Month 0.45 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
8/13/18 9/10/18 Individual
Attendance Rate
Hrs To
Date Average Monthly
Attendance Rate
Meeting Attendance
Rate (includes
substitutions)
Park and Recreation Board Attendance Report
Place Name 1/8/18 2/12/18 3/12/18 4/9/18 5/14/18 6/11/18 7/9/18
2B - 2
Year DYFA
Outside
Tournaments
Outside
Camps/Clinics Year User Fees Year
Total
Participants
Yearly
Difference Year Spring Summer Fall
Fall 2015 0 0 0 Fall 2015 408.00$ Fall 2015 34 0 Fall 2015 0 0 0
Fall 2016 0 0 1 Fall 2016 1,260.00$ Fall 2016 421 387 Fall 2016 0 0 0
Fall 2017 0 0 1 Fall 2017 496.00$ Fall 2017 353 -68 Fall 2017 0 0 1
Total 0 0 1 Total 649.00$ Total 808 0 Total 0 0 1
Average 0.00 0.00 0.33 Average 216.33$ Average 269.33 0.00 Average 0.00 0.00 0.33
Violations: 1)Payment was not received within two weeks of the end of the season.
Dragon Youth Football Association
Tournaments Total Participants User Fees Violations
Variations: Prior to 2016 reporting was only for participants/teams that utilized city facilities. 2016 Field Allocations: Bicentennial Park Open Space and Noble Oaks (offered Miracle Field and Bob Jones Amp.). 2017 Field
Allocations: Noble Oaks (offered Bicentennial Park Open Space, Miracle Field, Bob Jones Amp. and Chesapeake Park).
34
421
353
0
0
0
50
100
150
200
250
300
350
400
450
Fall 2015 Fall 2016 Fall 2017
Nu
m
b
e
r
o
f
P
a
r
t
i
c
i
p
a
n
t
s
Column1
Non-residents
Residents
122
30
32
52
35
82
0 20 40 60 80 100 120 140
K - 1st Grade
2nd Grade
3rd Grade
4th Grade
5th Grade
6th Grade
Ag
e
R
a
n
g
e
Participation by Age - Fall 2017
K - 1st Grade
2nd Grade
3rd Grade
4th Grade
5th Grade
6th Grade
77%
23%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
Participation by Gender- Fall 2017
Boys Girls
45
216
81
0 0 0
0
50
100
150
200
250
Fall 2015 Fall 2016 Fall 2017
Nu
m
b
e
r
o
f
F
i
e
l
d
U
s
a
g
e
H
o
u
r
s
# Practice Field Hours
# Game Field Hours
2
9
16
0
5
10
15
20
Fall 2015 Fall 2016 Fall 2017
Nu
m
b
e
r
o
f
T
e
a
m
s
Number of Teams
Updated: 2/8/2018
4A - 1
Year GSSA
Outside
Tournaments
Outside
Camps/Clinics Year User Fees Year Total Participants
Yearly
Difference
Year Spring Summer Fall
2015 1 0 0 2015 $16,388.00 2015 2,817 0 2015 0 0 0
2016 0 0 0 2016 $15,672.00 2016 2,859 42 2016 0 0 0
2017*0 0 0 2017*$15,840.00 2017*2,588 -271 2017*0 0 1
Total 1 0 0 Total $47,900.00 Total 8,264 Total 0 0 1
Average 0.33 0.00 0.00 Average $15,966.67 Average 2754.67 Average 0.00 0.00 0.33
*YTD *YTD *YTD
Variations:
Violations: 1)Game schedule not submitted two weeks prior to start of season.
Grapevine-Southlake Soccer Association
Camps, Clinics & Tournaments Total Participants User Fees Violations
609 669 624
93
717 649 696
713
836
594
123
562 705 674
0
200
400
600
800
1000
1200
1400
1600
Spring 2015 Spring 2016 Spring 2017 Summer 2015 Fall 2015 Fall 2016 Fall 2017
Nu
m
b
e
r
o
f
R
e
c
r
e
a
t
i
o
n
P
a
r
t
i
c
i
p
a
n
t
s
Non-Residents
Residents
216
48
315
347
259
196
123
62
20
0 50 100 150 200 250 300 350 400
3-4 yrs
5-6 yrs
7-8 yrs
9-10 yrs
11-12 yrs
13-14 yrs
15-16 yrs
17 - 19 yrs
Ag
e
R
a
n
g
e
Participation by Age - Fall 2017
3-4 yrs
5-6 yrs
7-8 yrs
9-10 yrs
11-12 yrs
13-14 yrs
15-16 yrs
17 - 19 yrs 41%
59%
0%
10%
20%
30%
40%
50%
60%
70%
Participation by Gender - Fall 2017 Girls Boys
1980 2046 1980
232
2150
1794 1860
247
449 408
0
600
320
525
0
500
1000
1500
2000
2500
Spring 2015 Spring 2016 Spring 2017 Summer 2015 Fall 2015 Fall 2016 Fall 2017
Fi
e
l
d
U
s
a
g
e
H
o
u
r
s
# Practice Field Hours
# Game Field Hours
133 151
123
23
124 127
0 0
20
40
60
80
100
120
140
160
Spring 2015 Spring 2016 Spring 2017 Summer 2015 Fall 2015 Fall 2016 Fall 2017
Nu
m
b
e
r
o
f
T
e
a
m
s
1218
1322
1505
1354 1370
1279
2/8/18 3:45pm:
Awaiting # of Teams
from GSSA. To be
provided at meeting
on 2/12. - Chris T.
Updated: 2/8/2018
4A - 2
Year
Total
Participants
Yearly
Difference
Year Spring Summer Fall
2016 375 0 2015 0 0 0
2017 425 50 2016 0 0 0
2018 0 0 2017*0 0 0
Total 800 0 Total 0 0 0
Average 400.00 0.00 Average 0 0 0
Miracle League of Southlake
Total Participants Violations
Variations:
Violations:
45 39 38 32
132
174 160 180
0
50
100
150
200
250
Spring 2016 Spring 2017 Fall 2016 Fall 2017
Nu
m
b
e
r
o
f
P
a
r
t
i
c
i
p
a
n
t
s
Non-Residents
Residents
198
177
7
87
56
62
0 10 20 30 40 50 60 70 80 90 100
3-5
6-12
13-17
18+
Ag
e
R
a
n
g
e
Participation by Age - Fall 2017
21%
79%
Participation by Gender - Fall 2017
Girls
Boys
15
7
31
6
105
78
71 70
0
20
40
60
80
100
120
Spring 2016 Spring 2017 Fall 2016 Fall 2017
Fi
e
l
d
U
s
a
g
e
H
o
u
r
s
# Practice Field Hours
# Game Field Hours
14
16
17
16
0
2
4
6
8
10
12
14
16
18
Spring 2016 Spring 2017 Fall 2016 Fall 2017
Nu
m
b
e
r
o
f
T
e
a
m
s
Recreation
Competitive
212 213
Updated: 2/8/2018
4A - 3
Year SGSA
Tournaments
Outside
Tournaments
Outside
Clinics/Camps Year User Fees Year Total
Participants
Yearly
Difference Year Spring Summer Fall
2015 1 3 0 2015 12,246.00$ 2015 808 2015 0 0 0
2016 1 4 0 2016 11,940.00$ 2016 800 -8 2016 0 0 0
2017*2 3 0 2017*11,408.00$ 2017*764 2017*0 0 1
Total 4 10 0 Total 35,594.00$ Total 2,372 0 Total 0 0 1
Average 1.33 3.33 0.00 Average 11,864.67$ Average 790.67 0.00 Average 0.00 0.00 0.33
*YTD *YTD *YTD *YTD
Varations:
Violations: 1)Game schedule not submitted two weeks prior to start of season.
Southlake Girls Softball Association
Camps, Clinics & Tournaments Total Participants User Fees Violations
147 150 156
115 134 134
99 90 78
87 71 56
0
50
100
150
200
250
300
Spring 2015 Spring 2016 Spring 2017 Fall 2015 Fall 2016 Fall 2017
Nu
m
b
e
r
o
f
R
e
c
r
e
a
t
i
o
n
Pa
r
t
i
c
i
p
a
n
t
s
Non-Residents Residents
8
40
37
91
95
40
21
16
0 10 20 30 40 50 60 70 80 90 100
3-4 yrs
5-6 yrs
7-8 yrs
9-10 yrs
11-12 yrs
13-14 yrs
15-16 yrs
16 and Up
Ag
e
R
a
n
g
e
Participation by Age -Fall 2017
3-4 yrs
5-6 yrs
7-8 yrs
9-10 yrs
11-12 yrs
13-14 yrs
15-16 yrs
16 and Up
1530 1530 1530
765 765 765
1530 1530
1056
215 363 246
0 0 0
327 334 325
0
500
1000
1500
2000
Spring 2015 Spring 2016 Spring 2017 Summer 2015 Summer 2016 Summer 2017 Fall 2015 Fall 2016 Fall 2017
Fi
e
l
d
U
s
a
g
e
Ho
u
r
s
# Practice Field Hours
# Game Field Hours
22 21 21 19 17 16 14 14 16 17 17 15
0
5
10
15
20
25
Spring 2015 Spring 2016 Spring 2017 Fall 2015 Fall 2016 Fall 2017
Nu
m
b
e
r
o
f
Te
a
m
s
Recreation
Select
16 22 15 20 26 11
150 136 167 174 171
147
0
50
100
150
200
250
Spring/Summer 2015 Spring/Summer 2016 Spring/Summer 2017 Fall 2015 Fall 2016 Fall 2017
Nu
m
b
e
r
o
f
S
e
l
e
c
t
Pa
r
t
i
c
i
p
a
n
t
s
Select Non-
Residents
Select
Residents
190
246 240
205
197 194
158 166 182
234
158
202
Updated: 2/8/2018
4A - 4
Year SBA Tournaments Outside
Tournaments
Outside
Camps/Clinics Year User Fees Year Total
Participants
Yearly
Difference Year Spring Summer Fall
2015 0 2 0 2015 $20,773.00 2015 1,574 2015 0 0 0
2016 1 1 1 2016 $22,219.00 2016 1,548 -26 2016 0 0 0
2017*1 2 1 2017*$22,216.00 2017*1,864 316 2017*3 0 2
Total 2 5 2 Total $65,208.00 Total 4,986 Total 3 0 2
Average 1 2 1 Average $21,736.00 Average 1,662.00 Average 1 0 1
*YTD *YTD *YTD *YTD
Variations: Fall 2017 participation increase was due to larger number of resident and non-resident registration. Increase in game hours was due to rescheduled games.
Violations: 1) Game schedule not received two weeks prior to start of season. 2)Payment not received within two weeks of the end of the season.
Dragon Youth Baseball Association
Total Participants User FeesCamps, Clinics & Tournaments Violations
564 557
765
86 93
217
320 345 333
186 160
84
33 21
46
86 98 126
0
100
200
300
400
500
600
700
800
900
Spring 2015 Spring 2016 Spring 2017 Summer 2015 Summer 2016 Summer 2017 Fall 2015 Fall 2016 Fall 2017
Nu
m
b
e
r
o
f
R
e
c
r
e
a
t
i
o
n
P
a
r
t
i
c
i
p
a
n
t
s
Non-residents
Residents
31
42
65
62
62
73
71
112
80
23
0 20 40 60 80 100 120
4U
5U
6U
7U
8U
9U
10U
11-12U
13-14U
15-18U
Ag
e
R
a
n
g
e
Particiapation by Age Fall 2017
3315
2480 2480
1298 1250 1080
2200 2326 2352
900
1296 987
0 0 0 300 454 622
0
1000
2000
3000
4000
Spring 2015 Spring 2016 Spring 2017 Summer 2015 Summer 2016 Summer 2017 Fall 2015 Fall 2016 Fall 2017
Fi
e
l
d
U
s
a
g
e
Ho
u
r
s
# Practice Field
Hours
# Game Field Hours
406
72 75 72
11 10 15
41 42 45
13 13 11 13 13 11 14 11 15
0
20
40
60
80
Spring 2015 Spring 2016 Spring 2017 Summer 2015 Summer 2016 Summer 2017 Fall 2015 Fall 2016 Fall 2017
Nu
m
b
e
r
o
f
Te
a
m
s
Recreation
Select
113 113 111 124
105
134
27 36
20
35
20
28
0
20
40
60
80
100
120
140
160
180
Spring/Summer 2015 Spring/Summer 2016 Spring/Summer 2017 Fall 2015 Fall 2016 Fall 2017
Nu
m
b
e
r
o
f
S
e
l
e
c
t
Pa
r
t
i
c
i
p
a
n
t
s
Select Non-
Residents
Select
Residents
131
149
459
717
849
750
443
125
162 159
119
263
11
140
Updated: 2/8/2018
4A - 5
Year SCLA Outside
Tournaments
Outside
Camps/Clinics Year User Fees Year Total
Participants
Yearly
Difference Year Spring Summer Fall
2015 1 1 1 2015 8,007.00$ 2015 631 0 2015 0 0 0
2016 1 0 4 2016 9,267.00$ 2016 701 70 2016 0 0 0
2017*0 1 2 2017*7,916.00$ 2017*613 -88 2017*3 0 0
Total 2 2 7 Total 25,190.00$ Total 1,945 0 Total 3 0 0
Average 0.67 0.67 2.33 Average 8,396.67$ Average 648.33 0.00 Average 1.00 0.00 0.00
*YTD *YTD *YTD *YTD
Variations:
Violations:
Southlake Carroll Lacrosse Association
Camps, Clinics & Tournaments Total Participants User Fees Violations
404
350 349
140
241
152
65
54 63
22
56
49
0
50
100
150
200
250
300
350
400
450
500
Spring 2015 Spring 2016 Spring 2017 Fall 2015 Fall 2016 Fall 2017
Nu
m
b
e
r
o
f
P
a
r
t
i
c
i
p
a
n
t
s
Non-Residents
Residents
15%
16%
12%
26%
31%
0%5%10%15%20%25%30%35%
K-2 Grade
3-4 Grade
5-6 Grade
7-8 Grade
High School
Participation by Age -Fall 2017
30
110
15
46
0
20
40
60
80
100
120
140
160
180
Girls Boys
Participation by Gender - Fall 2017
Youth High School
1480 1480 1480 1480 1480
226
153 133.5
324.5
22 12 0 0 0 0
89 65
143
0
200
400
600
800
1000
1200
1400
1600
Spring 2015 Spring 2016 Spring 2017 Fall 2015 Fall 2016 Fall 2017
Fi
e
l
d
U
s
a
g
e
H
o
u
r
s
# Practice Field Hours
# Game Field Hours
Box Lacrosse Usage Hours
412
469
404
162
297
201
26 26 26
16
15 0 0
5
10
15
20
25
30
Spring 2015 Spring 2016 Spring 2017 Fall 2015 Fall 2016 Fall 2017
Nu
m
b
e
r
o
f
T
e
a
m
s
Number of Teams
45
156
2/8/18 3:45pm:
Awaiting # of Teams
from SCLA. To be
provided at meeting
on 2/12. - Chris T.
Updated: 2/8/2018
4A - 6
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
February 8, 2018
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Recommendation on a Southlake Parks Development
Corporation Matching Funds request from the Bob Jones
Nature Center Organization for the development of a nature
playground at the Bob Jones Nature Center & Preserve
Action Requested: Park Board recommendation on the Southlake Parks
Development Corporation (SPDC) Matching Funds request
from Bob Jones Nature Center Organization (BJNCO) for the
development of a nature playground at the Nature Center
Background
Information: The BJNCO has requested the City’s participation in a
matching funds project to develop a nature playground at the
Bob Jones Nature Center & Preserve.
Staff will present an overview of the proposed project at the
meeting for review by the Board.
Construction of a nature playground is a recommendation
within the Southlake 2030 Parks, Recreation & Open Space
/ Community Facilities Master Plan. The playground will
enhance visitors’ experience at the nature center and
provide additional opportunities for recreational and
educational outdoor fun for all ages.
The Park Board’s recommendation of the project is based on
the viability of the project itself to the overall use of the City’s
parks and recreation system as per the adopted Southlake
2030 Parks, Recreation & Open Space/Community Facilities
Master Plan and the benefit of the project to Southlake
residents.
SPDC and City Council will consider the request on
February 20, 2018.
5A - 1
Parks and Recreation Board
Meeting Date – February 12, 2018
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
A representative from BJNCO will be present at the meeting
to respond to any questions from the Board.
Financial
Considerations: Staff’s preliminary review of the project estimates the total
project cost to be an estimated $20,000 - $25,000. Staff will
continue to develop the total estimated cost of the project in
preparation for review by the SPDC.
Approval of a matching funds request for the project will
assist with offsetting the capital costs of the project.
Funding for the request is available in the FY 2018 SPDC
Matching Funds Budget. The current available balance in the
Matching Funds Budget is approximately $169,616.
Funding for the project will be considered by the SPDC and
City Council.
Approved matching funds projects from 2013 to present
include:
Grapevine Southlake Soccer Association for $3,262
towards the purchase of soccer goals for Bob Jones
Park (October 2017)
Southlake Carroll Lacrosse Association for up to
$85,000 towards construction of a wall ball court at
North Park (May 2017)
Southlake Girls Softball Association for up to $37,500
for improvements to the batting cages at Bob Jones
Park (February 2017)
Southlake Cricket Club for $1,743 for cricket pitch at
Bob Jones Park (December 2015)
Miracle League of Southlake for $2,000 towards
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (October 2015)
5A - 2
Parks and Recreation Board
Meeting Date – February 12, 2018
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Bob Jones Nature Center Organization for up to
$50,000 towards development of a pollinator garden
at the Bob Jones Nature Center & Preserve
(November 2014)
Southlake Cricket Club for $6,916 towards the
construction of the cricket pitch at Bob Jones Park
(September 2014)
Miracle League of Southlake for $1,661.60 towards
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (May 2014)
2012/13 Leadership Southlake Class for up to
$25,000 for signage at Bob Jones Nature Center &
Preserve (April 2013)
Miracle League of Southlake for $10,250 towards
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (April 2013)
Strategic Link: The matching funds request is linked to the City’s Strategy
Map related to the focus areas of Partnerships and
Volunteerism and Performance Management & Service
Delivery. The request also meets the corporate business
objectives to collaborate with select partners to implement
service solutions and invest to provide and maintain high
quality public assets.
Citizen Input/
Board Review : Parks & Recreation Board recommendation February 12,
2018
SPDC recommendation February 20, 2018
City Council consideration February 20, 2018
Legal Review: N/A
Alternatives: N/A
Supporting
Documents: None
5A - 3
Parks and Recreation Board
Meeting Date – February 12, 2018
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Staff
Recommendation: Park Board recommendation to approve the proposed SPDC
Matching Funds project request for the development of a
nature playground at the Nature Center.
5A - 4
Community Events Schedule 2017
Name of Event Hosting Organization Type of Event Start Date End Date Times Location
Race 2 Rescue Rescue Her 5K Sat. March 3 Sat. March 3 9 a.m. - 12 p .m.Gateway Church
Southlake Sister Cities Chinese Lantern Walk
Southlake Sister Cities and Southlake
Library Walk Sat. March 3 Sat. March 3 3 p.m. - 5 p.m.Family Park
Alyssa V. Phillips Foundation 5K Alyssa V. Phillips Foundation 5K Sat. March 24 Sat. March 24 6 a.m. - 12 p.m. Bicenennial Park
Easter in the Park City of Southlake Easter Festivities Sat. March 24 Sat. March 24 9 a.m.-12 p.m.North Park
Miracle Eggstravaganza City of Southlake
Easter Festivities- special needs
children Sun. March 25 Sun. March 25 1 p.m. - 3 p.m.Bicentennial Park
2/8/2018
6A - 1