17-043RESOLUTION NO. 17-043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS, AMENDING CITY OF
SOUTHLAKE PERSONNEL POLICY 713 — LONGEVITY
PAY AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake (the "City") previously adopted personnel
policies; and
WHEREAS, the City wishes to revise Personnel Policy 713 — Longevity Pay to
replace the previously adopted personnel policy; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1. The City of Southlake hereby approves and adopts the following policy
that has financial implications, a copy of which is attached as Exhibit "A" and is
incorporated into the Employee Handbook:
Policy 713 — Longevity Pay
Section2. That this resolution is in effect upon passage and adoption by the City
Council effective November 1, 2017.
PASSED AND APPROVED
D6{ cb,e,- , 2017.
Laura K. Hill, Mayor
THIS THE -74=` DAY OF
ATTEST:
iLiu
Carol Ann Borges, City Secretary
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Resolution No. 17-043: Attachment A
713 LONGEVITY PAY
713.01 General. The city awards longevity pay to all full-time employees who meet the guidelines
outlined below. Longevity pay is to acknowledge and reward long service of employees.
713.02 Eligibility. Regular full-time employees who have been employed with the city for twelve
(12) consecutive months as of December 31 each year are eligible to receive longevity pay.
Employees must be employed by the city at the time longevity pay is awarded to be eligible.
713.03 Conversion from Temporary, Seasonal, or Part-time Status to Regular Full-time Status. An
employee who began his or her employment with the city as a temporary, seasonal or part-
time employee but is currently in a regular full-time position, the longevity calculation shall
be based on the date the employee moved into a regular, full-time position.
713.04 Calculation and Payment of Longevity Pay. Longevity pay will be paid to each eligible
employee for each full month of full-time service employed through December 31 each
year. Employees with 12-59 months of service will receive $5 per month of service;
employees with 60-179 months of service will receive $6 per month of service; and
employees with 180 or more months of service will receive $7 per month of service.
Longevity pay will be paid in the first paycheck in December, unless otherwise authorized by
the City Manager. Time worked for the city that is not consecutive will not be included in the
calculation.
713.04.01 Example: Dan started working for the city on February 10, 2014. On his first
paycheck in December 2016 he will receive longevity pay in the amount of
$170.00 (10 months in 2014 (March to December), 12 months in 2015, and 12
months in 2016 equal to 34 months. 34 months X $5 = $170).
713.04.02 Example: Sally started working for the city on February 10, 2010. On her first
paycheck in December 2016 she will receive longevity pay in the amount of
$574 (10 months in 2010, 12 months in 2011, 2012, 2013, 2014, 2015, and 2016
for a total of equal to 82 months. 82 months X $7 = $574).
713.05 Retirement. Longevity pay will be extended on a pro -rated basis to employees who retire
from city employment under the city sponsored program (Texas Municipal Retirement
System) and who immediately begins to receive retirement payments and is otherwise
eligible for longevity pay, but retires prior to the annual payment of the benefit.
713.06 Maximum Payment. The maximum amount of longevity payment shall not exceed $2,100 or
three hundred (300) months (25 years x 12 months) of service.
713.07 Approval and Effective Date. This policy was approved by City Council on October 17, 2017
by Resolution No. 17-043 and is effective November 1, 2017. It supersedes all previous
policies.
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