Item 6D CIAC Minutes
Capital Improvement Advisory Committee Meeting Minutes – January 4, 2018
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CAPITAL IMPROVEMENT ADVISORY COMMITTEE MEETING JANUARY 4, 2018
LOCATION: 1400 Main Street, Southlake, Texas
Work Session - Executive Conference Room, Suite 268 of Town Hall
or City Council Chambers of Town Hall
Regular Session - City Council Chambers of Town Hall
MEMBERS PRESENT: Michael Forman, Daniel Kubiak, Michael Smietana, Michael Springer,
Kourosh Panahy, and Craig Rothmeier.
STAFF PRESENT: Senior Director of Planning and Development Services, Ken Baker; Planner,
Lorrie Fletcher; Planner, Patty Moos; Deputy Director of Public Works, Kyle Hogue; Civil
Engineer, Alex Ayala; and Commission Secretary, Selena Serrano.
MEETING
Item No. 1- Call to Order:
Chairman Forman called the meeting to order at 6:19 P.M.
Item No. 2- Executive Session:
No Executive Session held.
Item No. 3- Overview of Impact Fees:
Senior Director of Planning and Development Services, Ken Baker provided an overview on the
purpose of impact fees, the purpose of the Capital Improvements Advisory Committee and the
actions that the Committee would be considering this evening.
Item No. 4- Report on the implementation of the City’s current Water, Wastewater and
Roadway Impact Fee Ordianance:
Chief Financial Officer, Sharen Jackson came forward and provided the Committee a report with
the respect to the implementation of the Impact Fee Capital Improvements Plan.
Following the presentation the Chairman asked the committee if they had any questions or if
there are any perceived inequities in implementing the plan or imposing the impact fee.
The committee indicated that there were no perceived inequities in implementing the plan or
imposing the impact fee.
Item No.5- Review and comment on proposed updates to the City’s Water, Wastewater and
Roadway Impact Fee Ordinance:
Jeff Whiticare with Kimley-Horn and Associates (impact fee project consultant) made a
presentation to the Committee on the proposed updates to the impact fee ordinance. This
included the main purpose for the amendment to the impact fee ordinance which was the
addition of the SH 114 frontage road project between Dove Road and Kirkwood and intersection
capacity roadway improvement projects to the 10 year impact fee capital improvements
Capital Improvement Advisory Committee Meeting Minutes – January 4, 2018
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program. Mr. Whiticare presented the modified maximum assessable roadway impact fee that
the City could charge; provided an overview of the State’s requirements related to impact fees in
terms of the types of roadway projects that are eligible for impact fee funding; provided a
comparison of the proposed dollar amount for the new maximum impact fee (2018) versus the
currently adopted fee (2015), and a comparison of the new proposed maximum fee with the
fees other cities in the region are currently charging.
Following the presentation the chairman asked the committee if they have any questions or
concerns regarding the assumptions and factors that went into the development of the Land
Use Assumption report, Capital Improvements Plan, and other technical and financial issues.
The committee indicated that there were no questions or concerns.
Item No. 6- Public Comments:
Chairman Forman opened the meeting up for public comments. No one came forward to speak.
Item No. 7- Develop and approve committee written comments and report to City Council on
the update to City’s Water, Wastewater and Roadway Impact Fee Ordinance including the
updated Land Use Assumptions report, the proposed Impact Fee 10 year- Capital
Improvements Plan and the proposed impact fees.
The committee discussed whether it should make a recommendation to City Council regarding the
final collection fee associated with roadways. It was determined that the committee would not offer
a specific recommendation.
A motion was made to approve the written comments and letter as presented for the Capital
Improvement Advisory Committee of the City of Southlake dated January 4, 2018, specifically
authorizing the Chairman to sign these recommendations and forward to the City Council and
noting the following:
We believe as the Capital Advisory Committee that there are no perceived inequities with
respect to developing and implementing the Capital Improvement Plan.
We believe we have fulfilled our charge by thoroughly exploring the underlying assumptions
and factors that went into the development of the Land Use Assumptions, Capital
Improvement Plans and other technical and financial issues.
We believe that the LUA, CIP and resulting calculated Maximum Impact Fees were
developed fairly and equitably with a balance for what is defensible to both the developer
community and our residences and businesses in Southlake.
Also noting that it was concluded by the Capital Improvements Advisory Committee that it
should not offer a specific recommendation regarding the final collection roadway impact fee,
leaving that policy decision up to the City Council.
Motion: Kubiak
Second: Springer
Ayes: Smietana, Kubiak, Forman, Springer, Panahy, Rothemeier
Capital Improvement Advisory Committee Meeting Minutes – January 4, 2018
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Nays: None
Approved: 6-0
Item No. 8 – Meeting Adjournment. Meeting adjourned at 6:42 p.m.
______________________________
Michael Forman
ATTEST: Chairman
________________________________
Selena Serrano
Commission Secretary