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Item 6D CIAC Minutes Capital Improvement Advisory Committee Meeting Minutes – January 4, 2018 Page 1 of 3 CAPITAL IMPROVEMENT ADVISORY COMMITTEE MEETING JANUARY 4, 2018 LOCATION: 1400 Main Street, Southlake, Texas Work Session - Executive Conference Room, Suite 268 of Town Hall or City Council Chambers of Town Hall Regular Session - City Council Chambers of Town Hall MEMBERS PRESENT: Michael Forman, Daniel Kubiak, Michael Smietana, Michael Springer, Kourosh Panahy, and Craig Rothmeier. STAFF PRESENT: Senior Director of Planning and Development Services, Ken Baker; Planner, Lorrie Fletcher; Planner, Patty Moos; Deputy Director of Public Works, Kyle Hogue; Civil Engineer, Alex Ayala; and Commission Secretary, Selena Serrano. MEETING Item No. 1- Call to Order: Chairman Forman called the meeting to order at 6:19 P.M. Item No. 2- Executive Session: No Executive Session held. Item No. 3- Overview of Impact Fees: Senior Director of Planning and Development Services, Ken Baker provided an overview on the purpose of impact fees, the purpose of the Capital Improvements Advisory Committee and the actions that the Committee would be considering this evening. Item No. 4- Report on the implementation of the City’s current Water, Wastewater and Roadway Impact Fee Ordianance: Chief Financial Officer, Sharen Jackson came forward and provided the Committee a report with the respect to the implementation of the Impact Fee Capital Improvements Plan. Following the presentation the Chairman asked the committee if they had any questions or if there are any perceived inequities in implementing the plan or imposing the impact fee. The committee indicated that there were no perceived inequities in implementing the plan or imposing the impact fee. Item No.5- Review and comment on proposed updates to the City’s Water, Wastewater and Roadway Impact Fee Ordinance: Jeff Whiticare with Kimley-Horn and Associates (impact fee project consultant) made a presentation to the Committee on the proposed updates to the impact fee ordinance. This included the main purpose for the amendment to the impact fee ordinance which was the addition of the SH 114 frontage road project between Dove Road and Kirkwood and intersection capacity roadway improvement projects to the 10 year impact fee capital improvements Capital Improvement Advisory Committee Meeting Minutes – January 4, 2018 Page 2 of 3 program. Mr. Whiticare presented the modified maximum assessable roadway impact fee that the City could charge; provided an overview of the State’s requirements related to impact fees in terms of the types of roadway projects that are eligible for impact fee funding; provided a comparison of the proposed dollar amount for the new maximum impact fee (2018) versus the currently adopted fee (2015), and a comparison of the new proposed maximum fee with the fees other cities in the region are currently charging. Following the presentation the chairman asked the committee if they have any questions or concerns regarding the assumptions and factors that went into the development of the Land Use Assumption report, Capital Improvements Plan, and other technical and financial issues. The committee indicated that there were no questions or concerns. Item No. 6- Public Comments: Chairman Forman opened the meeting up for public comments. No one came forward to speak. Item No. 7- Develop and approve committee written comments and report to City Council on the update to City’s Water, Wastewater and Roadway Impact Fee Ordinance including the updated Land Use Assumptions report, the proposed Impact Fee 10 year- Capital Improvements Plan and the proposed impact fees. The committee discussed whether it should make a recommendation to City Council regarding the final collection fee associated with roadways. It was determined that the committee would not offer a specific recommendation. A motion was made to approve the written comments and letter as presented for the Capital Improvement Advisory Committee of the City of Southlake dated January 4, 2018, specifically authorizing the Chairman to sign these recommendations and forward to the City Council and noting the following:  We believe as the Capital Advisory Committee that there are no perceived inequities with respect to developing and implementing the Capital Improvement Plan.  We believe we have fulfilled our charge by thoroughly exploring the underlying assumptions and factors that went into the development of the Land Use Assumptions, Capital Improvement Plans and other technical and financial issues.  We believe that the LUA, CIP and resulting calculated Maximum Impact Fees were developed fairly and equitably with a balance for what is defensible to both the developer community and our residences and businesses in Southlake. Also noting that it was concluded by the Capital Improvements Advisory Committee that it should not offer a specific recommendation regarding the final collection roadway impact fee, leaving that policy decision up to the City Council. Motion: Kubiak Second: Springer Ayes: Smietana, Kubiak, Forman, Springer, Panahy, Rothemeier Capital Improvement Advisory Committee Meeting Minutes – January 4, 2018 Page 3 of 3 Nays: None Approved: 6-0 Item No. 8 – Meeting Adjournment. Meeting adjourned at 6:42 p.m. ______________________________ Michael Forman ATTEST: Chairman ________________________________ Selena Serrano Commission Secretary