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Item 6ACase No. ZA17-104 S T A F F R E P O R T January 30, 2018 CASE NO: ZA17-104 PROJECT: Specific Use Permit for Run4Elise EXECUTIVE SUMMARY: David and Lori Cerami are requesting approval of a Specific Use Permit for a Mass Gathering on property described as Lot 1, Block 1, Gateway Church – 114 Campus, an addition to the City of Southlake, Tarrant County, Texas; located at 700 Blessed Way, Southlake, Texas. SPIN Neighborhood #4. DETAILS: The request is for approval of a specific use permit to allow a 5K / 1 Mile fundraising event. The event is generally located at the Gateway Church campus; bounded by SH 114 Westbound Frontage Road, Blessed Way, E. Kirkwood Blvd. and Grace Lane. Run4Elise 5K/1 Mile, supports the Swim4Elise (S4E) Mission of promoting water safety through community outreach. $10,000 in College and Swim Camp Scholarships will be awarded, along with recognition of lifeguard certifications sponsored by the Foundation. In addition to scholarships for swimming and Red Cross lifeguard certifications, S4E, will spend the summer months educating young children on water safety. The following is an overview of the applicant’s request:  The 2018 event is scheduled for Saturday, April 7, 2018; 5 AM – 11:30 AM (includes set-up and tear down). o Set up, 5-7 AM o Scholarship Recognition, 7:30 AM o Invocation and Anthem, 8:10 AM o 1 Mile Fun Run/Walk, 8:30 AM o 5 K Run, 9:00 AM o Race Awards, 10 AM o Clean up, 11 AM  On-site EMT and off-duty police officers are planned for safety purposes.  Attendance anticipated is approximately 1,200.  Portable restrooms and trash management will be provided.  The applicant is requesting a 3-year approval period. A narrative from the applicant, additional information, race route map and the event site plan can be found under the links below. ACTION NEEDED: 1) Conduct a Public Hearing 2) Consider Approval of Specific Use Permit Request Department of Planning & Development Services Case No. ZA17-104 ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Surrounding Property Owners Map & Responses (D) Resolution No. 18-002 Link to PowerPoint Presentation Link to Narrative Link to Plans and Supporting Documents STAFF CONTACT: Dennis Killough (817) 748-8072 Lorrie Fletcher (817) 748-8069 Case No. Attachment A ZA17-104 Page 1 BACKGROUND INFORMATION PROPERTY OWNER: Gateway Church APPLICANT: David and Lori Cerami, Swim4Elise Foundation (S4E) PROPERTY SITUATION: 700 Blessed Way LEGAL DESCRIPTION: Lot 1, Block 1, Gateway Church – 114 Campus LAND USE CATEGORY: Public / Semi-Public CURRENT ZONING: “NR-PUD” Non-Residential Planned Unit Development District HISTORY: - This event was first held April 2017 at Dragon Stadium. - In March 2017, City Council approved a similar event at this location for Rescue Her. The Rescue Her SUP obtained a 3-year approval period. (ZA17-008) PLANNING & ZONING COMMISSION: January 18, 2018; Approved (5-0) subject to the Staff Report dated January 12, 2018. STAFF COMMENTS: The Planning & Zoning Commission and City Council shall consider the following in determining whether to grant a Specific Use Permit for a mass gathering event according to the Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended: 1. Whether there is convenient and safe access for the ingress and egress of pedestrians and vehicular traffic; 2. Whether sufficient traffic control personnel is proposed to insure safety to all members of the traveling public, including pedestrians, along all public roadways in the proximity of the mass gathering and/or along which the public is likely to travel to reach the mass gathering areas shall be provided; 3. Whether the mass gathering area is well drained and so arranged to provide sufficient space for persons assembled, vehicles, sanitary facilities, and appurtenant equipment; 4. Whether sufficient illumination will be provided at night to protect the safety of the persons assembled; 5. Whether adequate parking areas, including disabled persons’ parking spaces, shall be provided for persons arriving by vehicular means. If the promoter proposes to utilize temporary off-site parking, then the promoter the mass gathering event the off-site temporary parking area will not be utilized for purposes other than the mass gathering event; and 6. Whether adequate provisions have been made for food supply, Case No. Attachment A ZA17-104 Page 2 medical assistance, garbage disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. The City Council may establish specific conditions depending upon the nature of the proposed event and traffic, health and safety issues according to Ordinance 480, Section 45.14.a, as amended. Due to the limited scope of the event no staff review summary has been provided for this proposal. If a multi-year approval is granted, the applicant will be required to submit a site plan and scope of the event every year for staff approval at least 30 days prior to the event. Case No. Attachment B ZA17-104 Page 1 Case No. Attachment C ZA17-104 Page 1 Surrounding Property Owners & Responses SPO # Owner Zoning Address Acreage Response 1. SLTS GRAND AVENUE LP DT 1430 DIVISION ST 2.55 NR 2. CARROLL, ISD AG 1375 E HIGHLAND ST 0.70 NR 3. GATEWAY CHURCH NRPUD 1301 E KIRKWOOD BLVD 0.23 NR 4. TOTAL E&P USA BARNETT LLC AG 1680 E SH 114 3.09 NR 5. GATEWAY CHURCH NRPUD 700 BLESSED WAY 82.01 NR 6. TOTAL E&P USA BARNETT LLC AG 1730 E SH 114 8.08 NR 7. TOTAL E&P USA BARNETT LLC AG 1700 E SH 114 1.11 NR 8. FECHTEL, JOE EST NRPUD 1778 E SH 114 0.08 NR 9. FECHTEL, JOE EST NRPUD 1774 E SH 114 0.25 NR 10. GATEWAY CHURCH NRPUD 701 BLESSED WAY 34.29 NR 11. CARROLL, ISD AG 1379 E HIGHLAND ST 0.77 NR 12. SRH SL PROPERTY LLC SP1 1200 E SH 114 6.78 NR 13. CARROLL, ISD AG 1361 E HIGHLAND ST 1.04 NR 14. CARROLL, ISD SP1 1800 E KIRKWOOD BLVD 24.43 NR 15. SLTS GRAND AVENUE LP DT 1420 DIVISION ST 3.17 NR 16. GATEWAY CHURCH NRPUD 1501 E HIGHLAND ST 22.05 NR 17. SOUTHLAKE, CITY OF AG 0.04 NR 18. SOUTHLAKE, CITY OF AG 0.11 NR 19. CARROLL, ISD CS 1335 E HIGHLAND ST 3.82 NR Responses - F: In Favor O: Opposed To U: Undecided NR: No Response Notices Sent: Ten (10) Responses Received: None Case No. Attachment D ZA17-104 Page 1 RESOLUTION NO. 18-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING FOR RUN4ELISE 5K / 1 MILE EVENT LOCATED AT 700 BLESSED WAY ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, GATEWAY CHURCH – 114 CAMPUS, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a mass gathering for Run4Elise 5K / 1 Mile Event has been requested by a person or corporation having a proprietary interest in the property zoned as “NR- PUD” Non-Residential Planned Unit Development District; and, WHEREAS, in accordance with the requirements of Section 45.14 of the City’s Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering for Run4Elise 5K / 1 Mile Event, on property within the City of Southlake, Texas, being located at 700 Blessed Way, Southlake, Texas and being described as Lot 1, Block 1, Gateway Church – 114 Campus, an addition to the City of Southlake, Tarrant County, Texas, more fully and completely described in Exhibit “A”, and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit “B” and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: Case No. Attachment D ZA17-104 Page 2 SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS ______ DAY OF ______, 2018. CITY OF SOUTHLAKE By: ___________________________________ Laura Hill, Mayor ATTEST: _________________________________ Carol Borges, TRMC City Secretary Case No. Attachment D ZA17-104 Page 3 EXHIBIT A Property within the City of Southlake, Texas and Southlake Gateway Church campus; bounded by SH 114 Westbound Frontage Road, Blessed Way, E. Kirkwood Blvd. and Grace Lane and being described as Lot 1, Block 1, Gateway Church – 114 Campus, an addition to the City of Southlake, Tarrant County, Texas. Case No. Attachment D ZA17-104 Page 4 EXHIBIT B Reserved for approved plans