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Item 4LItem 4L M E M O R A N D U M (February 6, 2018) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Approve a purchase agreement with TDC2, LLC for the relocation of a fiber optic communication line along North White Chapel Boulevard in an amount not to exceed $145,000. Action Requested: Approve a purchase agreement with TDC2, LLC for the relocation of a fiber optic communication line along North White Chapel Boulevard in an amount not to exceed $145,000. Background Information: The purpose of this item is to seek City Council approval of a purchase agreement with TDC2, LLC for the relocation of a fiber optic communication line along North White Chapel Boulevard in an amount not to exceed $145,000. The fiber is part of a communication network partially shared with the Carroll Independent School District (CISD) via an Interlocal Agreement and must be relocated in order to construct the ultimate section of North White Chapel from Emerald Boulevard to State Highway 114. The proposal is for the design and relocation approximately 3700 linear feet of the CISD’s fiber network from the intersection of North White Chapel and SH 114 to the southern property line of Carroll High School. The proposed alignment will be along the western edge of the right of way in close proximity to other franchise utilities. Financial Considerations: Funding for the design and construction of North White Chapel Boulevard from SH 114 to Emerald Boulevard has been allocated from General, Utility, Roadway Impact Fee, and Storm Water Utility System Funds in prior budgets dating back to FY 2006 through current FY 2018. . Strategic Link: This proposed purchase agreement links to the City’s strategy map relative to focus areas of Infrastructure and Mobility. The specific corporate objectives that are met with this purchase agreement are to (C2) Provide travel convenience within the City & region, (F2) Invest to provide & maintain high quality services, and (CB02) Item 4L Page 2 of 2 Enhance mobility through aggressive traffic management initiatives and capital project implementation. Citizen Input/ Board Review: N/A Legal Review: The purchase agreement is in the form of a proposal from TDC2, LLC for design and construction services. Bidding requirements are met using the utility exemption per Local Government Code 252.033. Alternatives: The Council can approve the purchase agreement or deny it. Supporting Documents: Location Map Purchase Agreement Staff Recommendation: Approve a purchase agreement with TDC2, LLC for the relocation of a fiber optic communication line along North White Chapel Boulevard in an amount not to exceed $145,000. Staff Contact: Rob Cohen, Director of Public Works Kyle D. Hogue, P.E., Deputy Director/City Engineer   January 11, 2018    TDC2  634 N. Ballard Ave., Wylie, Texas 75098  To: Steve Anderson   Deputy City Engineer   City of Southlake   sanderson@ci.southlake.tx.us    Proposal No.:  Carroll ISD White Chapel Relocation 01112018    Contractor:  TDC2, LLC     634 N Ballard Ave     Wylie, TX 75098    Date:    1/11/2018    Scope of Work:   Provide labor, equipment and material to perform Permitting, Removal of  existing Cable, Directional Bore, Installation of HDPE Duct, Installation of 168‐ ct Fiber Optic Cable and Relocation of 4 Hand holes. Also includes Splicing &  Testing of Fiber, and provision of As‐Built records associated with the White  Chapel Relocation of Duct and Cable     Site of Work:  White Chapel    Compensation: Upon acceptance of this proposal, City of Southlake shall make Compensation and  Payment for the work authorized in this proposal as per the following payment schedule:     100% lump sum payment, net 15 days after invoice.    The all‐inclusive, lump sum bid is $131,123.56  .   When remitting payment please PAY TO THE ORDER OF: TDC2, 634 N. Ballard Ave., Wylie, Texas  75098    Scope of Work:  TDC2 will provide labor, equipment and material to perform engineering and obtain permits for 3,762’  of fiber optic cable placement. Also, remove 4,062’ of existing cable and shoot a new 3,662’ foot  directional bore shot and install 2 HDPE Duct associated with the White Chapel Relocation project for  Carroll ISD. Also, relocate 4 Hand holes, Place 4,062’ of new 168‐ct fiber, relocate 100’ of existing duct  and cable. Splice and Test Fibers and provide As‐Build records. Construction Drawings associated with  this project are located at the following link: http://www.ndmce.com/pydio/data/public/8768f5                   January 11, 2018    TDC2  634 N. Ballard Ave., Wylie, Texas 75098    BID UNIT PRICE ESTIMATE SCHEDULE DETAIL       By executing this proposal, you agree to the scope of work and payment terms and conditions identified  within this document.          ________________________________     _____________________________  Laura Hill         Date  Mayor  City of Southlake  817‐748‐8016                                                                                    _____January 11, 2018_________  Scott Mackinaw         Date  VP, Engineering                    TDC2, LLC                                            469‐999‐7411