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Item 4E Resolution No. 18-004M E M O R A N D U M February 6, 2018 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4E Resolution No. 18-004 Authorizing adoption of the North Central Texas Council of Governments Clean Cities revised Clean Fleet Policy and Continued Participation in the Clean Cities Program Action Requested: Authorize adoption of the North Central Texas Council of Governments Clean Cities Revised Clean Fleet Policy and approve continued Participation in the Clean Cities Program. Background Information: In May 2008 City Council originally approved the Clean Fleet Policy by authorizing Resolution No. 08-015. During 2014, the City joined with DFW Clean Cities and other area entities to update the Clean Fleet Policy. The Regional Transportation Council approved the revised policy. The City must adopt the revised policy for the City to continue to be a participating member in the Clean Cities Program. The revised Clean Fleet Policy aligns with several objectives in the Southlake 2035 Comprehensive Plan.  Goal 7 Sustainability  Objective 7.1 to maintain and implement policies to reduce the use of non-renewable resources  Objective 7.2 promote public awareness and education on sustainability issues and  Objective 7.6 to protect and enhance air quality in coordination with federal, regional and local agencies. Financial Considerations: None Strategic Link: Focus Area – Partnerships and Volunteerism by partnering with NCTCOG DFW Clean Cities to promote clean air through adoption of the Clean Fleet Policy. Critical Business Outcomes – CB05 – Improve quality of life through progressive implementation of Southlake’s Comprehensive Plan recommendations.  Goal 7 Sustainability  Objective 7.1 to maintain and implement policies to reduce the use of non-renewable resources  Objective 7.2 promote public awareness and education on sustainability issues  Objective 7.6 to protect and enhance air quality in coordination with federal, regional and local agencies. C5 – Promote opportunities for partnership and volunteer involvement. B2 - Collaborate with select partners to implement service solutions. B6 – Optimize use of technology. F2 - Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: Attorney reviewed as to form. Alternatives: Deny authorization of Resolution and cease participation with Clean Cities Program. Supporting Documents: Resolution No. 18-004, Idle Reduction Policy Staff Recommendation: Authorize Resolution No. 18-004. RESOLUTION NO. 18-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, AUTHORIZING ADOPTION OF THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS CLEAN CITIES REVISED CLEAN FLEET POLICY WHEREAS, the City of Southlake, Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Council of the City of Southlake has determined that efforts contributing to the reduction in local air pollution will increase the quality of life for all citizens, which is a primary goal of the City; and WHEREAS, the North Central Texas Council of Governments (NCTCOG) has been designated as the Metropolitan Planning Organization (MPO) for the Dallas-Fort Worth (DFW) Metropolitan Area by the Governor of Texas in accordance with federal law; and, WHEREAS, the Regional Transportation Council (RTC), comprised primarily of local elected officials, is the regional transportation policy body associated with NCTCOG and has been and continues to be the regional forum for cooperative decisions on transportation; and, WHEREAS, NCTCOG has been designated as a Clean Cities Coalition for the DFW region by the US Department of Energy in accordance with federal law and the NCTCOG Executive Board authorized NCTCOG to serve as the host organization for the DFW Clean Cities (DFWCC) Coalition and its efforts; and, WHEREAS, the U.S. Environmental Protection Agency (EPA) has designated the DFW area as a nonattainment area for the pollutant ozone, and air quality impacts the public health of the entire region; and, WHEREAS, emissions inventories from the Texas Commission on Environmental Quality (TCEQ) indicate that in 2012, approximately 76 percent of the nitrogen oxides (NOX) emissions and 25 percent of the volatile organic compounds (VOC) emissions in the DFW ozone nonattainment area are attributable to mobile sources; and, WHEREAS, the RTC is responsible for transportation conformity; and the Clean Air Act Amendments of 1990 require that transportation plans and improvement programs in air quality nonattainment areas conform to the adopted State Implementation Plan (SIP); and, WHEREAS, the RTC has adopted a resolution supporting the adoption and implementation of a Clean Fleet Policy by organizations with fleet operations in the DFW area; and reserves all future vehicle funding for entities that adopt and comply with a policy consistent with the provisions outlined below, WHEREAS, the City of Southlake wishes to set goals and provide workable, cost-effective solutions to improve air quality and reduce petroleum consumption in the DFW area, and implement those measures as practicable. NOW, THEREFORE, BE IT HEREBY RESOLVED: Section 1. City of Southlake will reduce emissions from fleet activities by performing the following actions as practicable: 1.1 Implement an idle-reduction policy/standard operating procedure (SOP) that applies to all of the entity’s vehicles and equipment, except where exempted as determined by City of Southlake; communicate idle-reduction expectations to staff, vendors and visitors; and utilize idle-reduction technology. 1.2 Maximize use of vehicles and equipment with the lowest emissions wherever possible. 1.3 Ensure all conversions are EPA and/or California Air Resources Board (CARB) certified; ensure that aftermarket technologies are EPA and/or CARB verified, or are listed as an emerging technology by the EPA or a state environmental agency; and both conversions and aftermarket technologies are compatible with Texas Low Emission Diesel Program (TxLED) requirements. 1.4 Establish a plan to modify non-essential fleet activities on high ozone days to reduce air quality impacts. 1.5 Implement vehicle and equipment disposal strategies which minimize negative impacts on air quality. 1.6 Implement vehicle and equipment emissions inspection practices which meet or surpass the standards required by statute, including prompt resolution of any illuminated malfunction indicator lamp (MIL). Section 2. City of Southlake will reduce overall fuel consumption, particularly the use of conventional petroleum fuels, by performing the following actions as practicable: 2.1 Pursue low-emission vehicles and equipment for acquisition, with an emphasis on alternative fuel, advanced technology, and/or SmartwaySM certified vehicles and equipment. 2.2 Improve overall fleet fuel efficiency. 2.3 Establish practices to reduce vehicle miles traveled, passenger miles traveled, engine hours, and/or ton miles traveled, as appropriate. Section 3. City of Southlake will partner with the NCTCOG and DFWCC by performing the following actions as practicable: 3.1 Maintain membership and active participation in DFWCC and submit timely Clean Fleet Policy reporting. 3.2 Evaluate and consider participation in programs to test/commercialize/demonstrate new technologies to improve efficiency, reduce emissions, and/or increase fuel efficiency. 3.3 Pursue activities which support peer fleets’ efforts to implement fuel- or emissions-reducing activities by sharing and maximizing resources. 3.4 Encourage fleet activities which minimize water, solid waste, or other environmental impacts of fleet activities, as appropriate. Section 4. City of Southlake will ensure drivers/operators and fleet personnel are familiar with air quality and petroleum reduction goals by performing the following actions as practicable: 4.1 Provide in-house training and/or attending training administered by NCTCOG for fleet personnel and other staff involved in fleet decisions to review policy elements and provide recommendations for achieving objectives. 4.2 Consider other mechanisms to increase understanding and awareness among fleet personnel and others. City of Southlake acknowledges that adoption of the Clean Fleet Policy, adoption of an idle reduction policy/SOP as outlined in section 1.1, submittal of both policies, and submittal of Clean Fleet Policy reporting is required to be eligible for future clean fleet funding from the RTC, and may be considered when determining other funding actions. The extent of Clean Fleet Policy implementation, as documented through reporting, will also be a factor in receiving DFWCC fleet recognition. This policy shall be in effect immediately upon its adoption and replaces the prior Clean Fleet Vehicle Policy of the adopting entity. PASSED AND APPROVED THIS THE ____ DAY OF _____________, 2018. CITY OF SOUTHLAKE, TEXAS Attest: _____________ Laura Hill, Mayor Carol Ann Borges, TRMC City of Southlake City Secretary Fleet idle policy 4-30-2008 City of Southlake Vehicle Idle Reduction Policy I. Purpose The purpose of this policy is to establish and define guidelines for the reduction of unnecessary vehicle and equipment engine idling. This policy is expected to reduce operating costs, fuel consumption and engine wear due to unnecessary engine idling of vehicles and equipment. The City of Southlake is committed to improving the health and quality of life of its citizens and the reduction of pollution generated by city vehicles is a primary component of that commitment. II. Applicability This policy applies to all City of Southlake employees using City vehicles or motorized equipment to perform assigned duties. III. Policy The driver or operator of a City vehicle or motorized equipment shall turn off the engine upon reaching destination unless it is essential to keep the engine running for the conduct of City business, for personal safety, to comply with traffic laws, or for one of the following exceptions: 1) An emergency vehicle participating in emergency activities or activities directly related to public safety; 2) Vehicles used for law enforcement surveillance purposes; 3) Vehicles or motorized equipment that are required to idle in order to power hydraulic equipment, compressors, pumps, auxiliary equipment or lights, while engaged in work activities that require such safety equipment to be operational; 4) Vehicles equipped with temperature sensitive systems to preserve medical supplies; 5) Vehicles that must be kept at an appropriate temperature for the health and safety of animals being transported; 6) When idling is required as part of the vehicle inspection or repair process. 7) Medium and Heavy duty vehicles and motorized equipment which require engine cool down prior to shutting down - should not exceed 5 minutes; 8) When the health or safety of employee’s or others may be jeopardized; 9) In situations where driver safety may be compromised; 10) In extreme weather situations, where idling prior to departure is necessary for vehicle or motorized equipment operation.