Item 4BM E M O R A N D U M
February 6, 2017
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4B Approve Contract Renewal for Tree Services with Alpine
Tree Services Inc.
Action
Requested: Approve contract renewal for tree services with Alpine Tree
Services Inc. (Primary with Arborist).
Background
Information: In February 2015 the City Council approved this contract for
citywide tree services. This contract includes the City of Keller and
City of North Richland Hills as participating cities. The City of
Southlake is the lead agency. The contract includes service
requirements from each of the cities. By combining these
individual city services together under one contract we all benefit
from the expanded purchasing power. This is the third renewal of
this awarded contract. In FY 2017 Southlake spent $191,000 on
tree services. With the addition of the services of the cities of
Keller and North Richland Hills the total amount spent by all cities
is pushed to $300,000 per year. This combining of services
provides all three cities with additional purchasing power. Vendor
rates are being held at original 2015 contract rates. No increase is
requested at this renewal.
This multi-city contract provides all tree services for the City of
Southlake, City of North Richland Hills and City of Keller to
include;
Tree Pruning
Roadway Right of Way clearing
Tree removal
Tree and brush debris removal
Stump grinding
Tree and brush fertilization services
Tree and brush pesticide services
This contract includes tree services requiring an arborist.
Financial
Considerations: Costs for City of Southlake tree services are funded through
budgeted department maintenance accounts. FY 2017
disbursements were $191,000. FY 2018 budgeted amount is
$200,000.
Strategic Link: C1 – Achieve the highest standards of safety and security.
C2 – Provide travel convenience within the city and region
C3 – Provide attractive and unique spaces of enjoyment of
personal interests
B2 – Collaborate with select partners to implement service
solutions
Citizen Input/
Board Review: None
Legal Review: Attorney reviewed original proposal documents as to form
Alternatives: Deny approval and re-bid citywide tree services
Supporting
Documents: Contract documents
Staff
Recommendation: Approve contract renewal for this multiple city service.
December 18, 2017
Alpine Tree Service Inc.
1900 Brumlow Ave.
Southlake, Texas 76092
Attn: Mr. Derek Neubauer
Subject: Notification of Contract Renewal for Tree Services for City of Southlake RFP1409B200TS140012
Dear: Mr. Neubauer:
The City of Southlake is providing notification of contract renewal, pending City Council approval, for “Tree Services
for City of Southlake RFP1409B200TS140012”. This renewal shall become effective February 17, 2018 pending City
Council approval (CC Award date _________) and shall continue in full force based on the terms and conditions of the
initial award.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Line Items Awarded: All Items Primary Vendor with arborist per department needs
Payment Terms: Net 30 days (Unless otherwise noted – such as pre- and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFB DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to one (1) more
one (1) year annual renewals.
City Contact: Tim Slifka 817-748-8312
Send all billing to: City of Southlake
1400 Main Street, Suite 440, Accounts Payable
Southlake, TX 76092 or Email: accountspayable@ci.southlake.tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,
state, and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely,
T i m S l i f k a
Purchasing Manager CPPO, CPPB
C i t y o f S o u t h l a k e
1400 Main Street, Suite 440
Southlake, Texas 76092
tslifka@ci.southlake.tx.us Attest: ________________________
Fax: 817-748-8010
C a r o l A n n B o r g e s , T R M C
Contract Renewal Accepted: City Secretary
Signed: ____________________ Date: ______________ Approved as to Form and Legality:
Mayor Laura Hill _____________________
City of Southlake City Attorney
OTF OF ORIGINAL DOCUMENT
T
E CITY OF SOUTH,•• KE
Council Actio
Ord./Res.No.
December 30,2015 Date Approved n2- Oa- I Co
Alpine Tree Service Inc.
1900 Brumlow Ave.
Southlake,Texas 76092
Attn: Mr. Derek Neubauer
Subject: Notification of Contract Extension for Tree Services for City of Southlake RFP1409B200TS140012
Dear: Mr.Neubauer:
The City of Southlake is providing notification of contract extension,pending City Council approval, for"Tree Services
for City of Southlake RFP1409B200TS140012". This extension shall become effective February 17,2016 pending City
Council approval(CC Award date d.0'1-I(p )and shall continue in full force based on the terms and conditions of the
initial award.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Line Items Awarded: All Items Primary Vendor with arborist per department needs
Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFB DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to three(3)
more one(1)year annual renewals.
City Contact: Tim Slifka 817-748-8312
Send all billing to:City of Southlake
1400 Main Street, Suite 440,Accounts Payable
Southlake,TX 76092 or Email:accountspavable(a,ci.southlake.tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,
state,and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely,
v--f/YYI
Tim Slifka
Purchasing Manager PO,CPPB
TL4, ,''City of Southlake Ov,te., .,
tt F
1400 Main Street, Suite 440
Southlake,Texas 76092 0
k
tslifka@ci.southlake.tx.us Attest: /A li ' _ >-: "/v
Fax: 817-748-8048
Lori Payne,T' ff` "
Contract Renewal Accepted: City Secretary cti +++•'*+
Signed: iffA0LA. : I Date: p7 eR 'at)He Approved as to Firm and Legali ,
Mayor Laura Hill
City of Southlake City Attorney
Xi Or ORIGINAL DOCUMENT
SOS ILAKE CITY OF SOUTH KE
111 Council Actio g
OrdRes No
Date Ap proved l 7 2 i 5
February 11 2015
Alpine Tree Service Inc
1900 Brumlow Ave
Southlake Texas 76092
Attn Mr Derek Neubauer
Subject Award of Contract for Tree Services for City of Southlake RFP1409B200TS140012
Dear Mr Neubauer
The City of Southlake is pleased to inform you that Alpine Tree Service Inc of Southlake Texas is the Primary awarded vendor
for Tree Services for City of Southlake RFP1409B200TS140012 with arborist and without arborist The award and this
agreement are based on your proposal submission copy enclosed This is a multiple vendor award contract Your companys isthePrimaryvendorforthiscontractThisawardwasapprovedbytheCityofSouthlakeCityCouncilon217S
The terms and conditions proposed and accepted in this agreement are as follows
Line Items Awarded All items Primary Vendor with and without Arborist per department needs
Payment Terms Net 30 days Unless otherwise noted such as pre and or partial payment
Estimated Quantities The City does not guarantee to purchase any minimum or maximum quantity but does contemplate
purchasing the awarded items exclusively during the term of the contract from the successful
vendors
Method of Payment Shall be made by City procurement card or purchase order
Delivery Terms FOB Destination
Delivery Locations Vendor Delivery or City employee pick up
Term of Contract The term of awarded contract shall remain in effect for twelve months from date of initial City Council
approval and is eligible for up to four 4 one 1 year annual renewals
City Contact Tim Slifka 817 748 8312
Send all billing to City of Southlake
1400 Main Street Suite 440 Accounts Payable
Southlake TX 76092 or via email to accountspavable aecisouthlaketxus
Other Charges The City of Southlake is a tax exempt municipal corporation and is exempt from all federal state and
local sales taxes
All other specifications terms and conditions shall be as provided in the original procurement documents No other attachments
to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized
representative of the City of Southlake
Thank you for participating in our procurement process Please call 817 748 8312 with any questions
Sincerely
L e7e74TimSlifkaCPPOCPS TH
Purchasing Manager p
City of Southlake 7 fit
1400 Main Street Suite 440 y
Southlake Texas 76092
4
1flam
tslifkacci southlaketx us Attest 3
Fax 817 748 8048 0Z
Lori Payne TRM r
Contract and Award Accepted City Secretary
m Nie
Signed Date tec217 r7CJS Approved as to Form and Leg ity
MayorJohnTerrell
J
4 I
City of Southlake City Attorney
J
Appendix B Proposal
Submittal Checklist To determine validity of proposal
Appendix B pages 9 through 20J must he included in the proposal submittal
i Appendix C Conflict of Interest Form page 20 must be included in the proposal submittal
VVendor Vehicle and Equipment List
Arborist Certification Information
RFP Number RFP1409B200TS140012
Project Title PROVIDE TREE SERVICES
Submittal
Deadline 300 PM CST FRIDAY NOVEMBER 14 2014
Submit electronically to wwwsecurebidusacom
Requires email account login and password
yy
Proposer Information
Proposers Legal Name t I 1 rz V c 171 C
Address IVY r A I j vt
City State Zip to c
Federal Employers
Identification Number 73 lL qq2
Phone Number S7 6 7733 Fax Number II q j 4
E Mail Address I a i r1 t a e se4 vek tv c m
Proposer Authorization
I the undersigned have the authority to execute this Proposal in its entirety as submitted and enter into a contract
on behalf of the Proposer
Printed Nance and Position of Authorize e veF r Pee t
Signature of Authorized RepresenSatictl
Signed this day of i srt month Oq year
I learned of this Request for Proposals by the following means
Newspaper Advertisement X City Email Notification
Southlake Website Cold Call to City
Mailed Me a Copy Other
SecureBid
City of Southlake RFP1409B200TS140012 Page 9 of 21
Appendix B Proposal continued
I REQUIRED PROPOSAL INFORMATION IN ORDER FOR A PROPOSAL TO BE
CONSIDERED COMPLETE AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE
CITY PROPOSER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION
Proposed Products and or Services
A Product or Service Description Proposers should utilize this section to describe the technical
aspects capabilities features and options of the product andor service proposed in accordance
with the required Scope of Services as identified in Appendix A Promotional literature
brochures or other technical information may be used
B Additional Hardware Descriptions Proposers should also include in this section a detailed
description of what additional hardware and or software if any would be required by the City in
order to fully utilize the goods andor services proposed
C Guarantees and Warranties Each Proposer shall submit a complete copy of any warranties or
guarantees provided by the manufacturer or Proposer with the Proposal submitted
D Project Schedule Delivery Date Proposer must provide a project schedule noting all projected
completion dates for segments of the Project from startup to completion and all delivery dates for
goods covered by the RFP The Proposal must show the number of days required to deliver and
install the product or equipment after the receipt of the Citys Purchase Order
2 Cost of Proposed Products and or Services
A Pricing Pricing shall reflect the full Scope of Services defined herein inclusive of all associated
cost for delivery labor insurance taxes overhead and profit
B Schedule of Pricing Proposer shall quote unit pricing in accordance with the itemized listing of
products or contract segments stated in the Scope of Services and using the following format
Item Description of Products Services Rate
SERVICES WITH CERTIFIED ARBORIST ON STAFF
1 Pruning Services
Tree Pruning Services with a Two 2 Man Crew
and Equipment per Scope of Services 5 A3 hour
Tree Pruning Services with a Three 3 Man Crew
and Equipment er Sco e of Services hourperP515
Tree Pruning Services with a Four 4 Man Crew
and Equipment per Scope of Services 1 hour
2 Right ofWay Clearance
Roadway Right of Way Clearing Per Scope of
Services S D
v
man hour
3 Tree Removal Services 1
2 man crew 1 tree climber 1 ground man
S hour
3 man crew 2 tree climber 1 ground man
s 216 hour
Other Crew configuration Please list
ora j j i t
L I ett C tat sT t rfG r c
S hour
City of Southlake RFP 1409B200TS 140012 Page 10 of 21
4 Stump Grinding
Stump Grinding to Include All Stumps Regardless
of Diameter Per Scope of Services S 3 inch
5 Certified Arborist
Cost per hour for Certified Arborist to perfonn orr o
supervise work as required or requested per Scope per hr
of Services wOAli vaf914 5 ir4are 0 Gr 1ta3
6 Fertilization and Pesticide Application
S t inch
Fertilization soil injection foliar S 2O sqft
CO gallon
t1 inch
Pesticide Application soil injection foliar j 5 sqft
gallon
7 Travel Charge
All vendor travel charges should be included in S per mile
hourly rates listed above If they are not please list
1 travel charge per mile att miles
8 Other Vendor Fees
Other Vendor Fees as Required Please Describe
S
5
I T
City of Southlake RFP14098200TS140012 Page I 1 oft 1
0CYtr
j if y fG C J S
d 51f CLlfr7dIvtiarieS570rr41i1iCftrrNTGi
y ee f t rnenirSFerriSsNectajaloerb61
Item Description of ProductsServices Rate et j co e VertSERVICESWITHOUTCERTIFIEDARBORISTONSTAFFLfsue
1 Pruning Services
Tree Pruning Services with a Two 2 Man Crew tai y
and Equipment per Scope of Services J 3g hour siyuyt 7
Tree Pruning Services with a Three 3 Man Crew 012
and Equipment per Scope of Services S i hour
Tree Pruning Services with a Four 4 Man Crew
and Equipment per Scope of Services S 36 hour
2 Right ofWay Clearance
Roadway Right of Way Clearing Per Scope of
Services to roman hour
3 Tree Removal Services
2 man crew 1 tree climber 1 ground man
S hour
3 man crew 2 tree climber 1 ground man
hour
Other Crew configuration Please list
Crz f2 Jl l h 4 1 1 5 a h our
4 Stump Grinding
Stump Grinding to Include All Stumps Regardless
of Diameter Per Scope of Services 3 inch
5 Fertilization and Pesticide Application
oS
ti inch
Fertilization soil injection i foliar S 020 sqtt
gallon
inch
Pesticide Application soil injection foliar S jam sqft
gallon
6 Travel Char e
All vendor travel charges should be included in S 7 per milehourlyrateslistedabovelftheyarenotpleaselist
travel char e er mile after miles
7 Other Vendor Fees
Other Vendor Fees as Required Please Describe
iS
S
S
City of Southlake RFPI4O9B200TS1 101112 Page 12 of 21
3 Term of Contract and Option to Extend
Any contract resulting from this RFP shall be effective for twelve months from date of award The
City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion
of the City The following clauses shall be included in the contract
A Option Clause It is agreed that City will have the option to extend the contract for up to four 4
additional years in one year intervals To exercise this option the City shall serve notice 30 days
prior to contract termination or to the end of any one year extension The Option to Extend will not
be considered if funding is unavailable or if the contractors past performance is not within the
industry standard
B Escalation Clause Should market conditions prevail which dictate an increase the successful
contractor may submit documentation requesting permission to increase pricing no later than 30
days after receiving notice from the City of its intent to extend the agreement Escalation may only
occur at the time of renewal and only upon securing the approval of the City in writing Requests
for price adjustments must be solely for the purpose of accommodating an increase in the
contractors cost not profits
Vendors shall show in this quote their anticipated percent of escalation ifwhen the option to
extend is exercised The percent quoted will be a maximum In addition the percentage proposed
will be a factor in determining the best value to the City It is the average price over the period of
the contract that will be the price factor considered in the evaluation of this quote Quotes in which
negative or no escalation is shown will be considered as 0 escalation
C Price Increases Upon Extension If approved by the City the Contractor shall modify the rates
charged by the Contractor to reflect any changes shown in the comparative statement delivered totheCityThemaximumincreaseallowedunderthisprovisionshallbefourpercent4peryear
The City shall have authority in its reasonable discretion to determine the validity of any change
in Contractors rates City cannot exercise the Option to Extend with any price increases unless the
Vendor completes the section of the Quote requesting anticipated percentage of annual escalation
FIRST ADDITIONAL YEAR FY 2015 2016 ESCALATION 0
SECOND ADDITIONAL YEAR FY 2016 2017 ESCALATION
THIRD ADDITIONAL YEAR FY 2017 2018 ESCALATION 0
FOURTH ADDITIONAL YEAR FY 20182019 ESCALATION 0
4 Proposers Experience Staff
A Project Team Identity all members of the Proposers team including both team members and
management who will be providing any services proposed and include information which details
their experience
B Removal or Replacement of Staff if an assigned staff person must be removed or replaced for any
reason the replacement person must be approved by City prior to joining the project
C Business Establishment State the number of years the Proposers business has been established
and operating If Proposers business has changed names or if the principals operating the business
operate any similar businesses under different names or have operated any other businesses or
changed the legal status or form of the business within the last five 5 years all names of
predecessor business names affiliated entities and previous business entities operated by the
principals if different than present must be provided
City of Southlake RFP1409B200TS140012 Page I3 of 21
State the number of years experience the business has 9 and the number of employees
D Project Related Experience All Proposals must include detailed information that details the
Proposers experience and expertise in providing the requested services that dernonstrates the
Proposers ability to logically plan and complete the requested project
5 References
Proposer shall provide four 4 references where Proposer has performed similar to or the same typesofservicesasdescribedherein
Reference 1
Client Company Name
Contact
J
Name Contact Title
LI f5 JLrJ5r reeTS 9
Phone Email377qY60i IractlFA 0c5ctThlejcc TX tt
Date and Scope of Work Provided Tree frua1S aWJctecr rre re tom 1 4 Srp 1r L4CLArrenIfzz51isLeitc7LfLT3rJD5nCza6
Reference n2
Client Company Name 1
y 57a krk 2
Contact Name r17Ke 5 e jt Ze Contact Title r l 5 yjJj
o ft s 1
r
tAl L kS 5
Phone Email mi ta carkippkc xr sie77if1O177Liiltt1rrrrice1trxf115DateandScopeofWorkProvidedTiferw11rrmt5v1Afetat2r4Iv72t1relf1Sc1Irc2Co1tsirDr5fk1itthCamCel244b N
Reference 3
Client Company Name
fiy O V f ri G r ji S
Contact Name Contact Title
ckrAU 1 pc kr 3 ik pcPhone
111 ikr
EmailS6629 5 PnrhrxccbateandScopeofWorkProvidedQzfunirrESrjr4Fzrtc1PiY L
f
G f T rre Slv j f rciZ f1J 111 Arid 61 fs C
5 C 7
Reference 4
Client i Company Name
115 c vfle ICA4fe 4r51t Pr rContactNameContactTitle
LIA5iS1 Lii1l t D A1 3dr ts
Phone Email
1
7 Y7 SY5 b17G1 657Z I ir1v m ac is brAlsIic 54 seiirtcr
Date and Scope of Work Provided I AJ rv L ZL er
eeL reMa t 57 Mt n 11A An s
City of Southlake RFT1409B2001S140012 Page 14 of 21
6 Trade Secrets and or Confidential Information
Trade Secrets and or Confidential Information This proposal does does not contain trade
secrets and or confidential information If applicable describe such trade secrets and confidential
information and the basis for your assertion that such material qualifies for legal protection from
disclosure
7 Cooperative Governmental Purchasing Notice
Other governmental entities maintaining interlocal agreements with the City may desire but are not
obligated to purchase goods and services defined in this RFB from the successful Bidder All
purchases by governmental entities other than the City will be billed directly to and paid by that
governmental entity The City will not be responsible for another governmental entitys debts Each
governmental entity will place their own orders with the successful Bidder and be responsible for
ensuring full compliance with the RFB specifications Prior to other governmental entities placing
orders the City will notify the successful Bidder of their intent
Please indicate below if you will permit other governmental entities to purchase from your agreement
with the City
Yes Others can purchase No Only the City can purchase
8 Federal State and or Local Identification Information
A Centralized Master Bidders List registration number
B Prime contractor HUB MWBE registration number
C An individual Proposer acting as a sole proprietor must also enter the Proposers Social Security
Number
11 CONTRACT TERMS AND CONDITIONS EXCEPT WHERE PROPOSER MAKES SPECIFIC
EXCEPTION IN THE SUBMITTED PROPOSAL AIVY CONTRACT RESULTING FROM THIS
RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS WHICH PROPOSER
HEREBY ACKNOWLEDGES AND TO WHICH PROPOSER AGREES BY SUBMITTING A
PROPOSAL
1 Delivery of Products and or Services
A Payment berms Unless otherwise specified in the Scope of Services or otherwise agreed to in
writing by the City payment terms for the City are Net 30 days upon receipt of invoice
B Warranty of Products and Services All products furnished under this contract shall be warranted to
be merchantable and good quality and fit for the purposes intended as described in this Proposal to
the satisfaction of City and in accordance with the specifications terms and conditions of the
Scope of Services and all services performed shall be warranted to be of a good and workmanlike
quality in addition to and not in lieu of any other express written warranties provided
C Late Delivery or Performance If Proposer fails to deliver acceptable goods or services within the
timef atnes established in the Project Schedule the City shall be authorized to purchase the goods
or services from another source and assess any increase in costs to the defaulting Proposer who
agrees to pay such costs within ten days of invoice
D Title to Goods and Risk of Loss For goods to be provided by Proposers hereunder if any the title
and risk of loss of the goods shall not pass to City until City actually receives takes possession
and accepts the goods and the installation of such goods has tested the system and determined that
it is in good and acceptable working order
City of Southiake RFP14O9B2OOTS140012 Page 15 of 21
2 Miscellaneous
A Independent Contractor Proposer agrees that Proposer and Proposers employees and agents have
no employer employee relationship with City Proposer agrees that if Proposer is selected and
awarded a contract City shall not he responsible for the Federal Insurance Contribution Act
FICA payments Federal or State unemployment taxes income tax withholding Workers
Compensation Insurance payments or any other insurance payments nor will City furnish any
medical or retirement benefits or any paid vacation or sick leave
B Assignments The rights and duties awarded the successful Proposer shall not be assigned to
another without the written consent of the Purchasing Manager Such consent shall not relieve the
assigner of liability in the event of default by the assignee
C Liens Proposer shall indemnify and save harmless the City against any and all liens and
encumbrances for all labor goods and services which may be provided to the City by Proposer or
Proposers vendors and if the City requests a proper release of all liens or satisfactory evidence
of freedom from liens shall be delivered to the City
D Gratuities Bribes Proposer certifies that no bribes in the form of entertainment gifts or
otherwise were offered or given by the successful Proposer or its agent or representative to any
City officer employee or elected representative with respect to this RFP or any contract with the
City and that if any such bribe is found to have been made this shall be grounds for voiding of the
contract
E Financial Participation Proposer certifies that it has not received compensation from the City to
participate in preparing the specifications or RFP on which the Proposal is based and
acknowledges that this contract may he terminated and or payment withheld if this certification is
inaccurate
F Required Licenses Proposer certifies that he holds all licenses required by the State of Texas for a
provider of the goods andfor services described by the Scope of Services herein
G Authority to Submit Proposal and Enter Contract The person signing on behalf of Proposer
certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind
the Proposer to any resulting contract
H Compliance with Applicable Law Proposer agrees that the contract will be subject to and
Proposer will strictly comply with all applicable federal state and local laws ordinances rules
and regulations
3 Financial Responsibility Provisions
A Insurance The Proposer consistent with its status as an independent contractor shall carry and
shall require any of its subcontractors to carry at least the following insurance in such form with
such companies and in such amounts unless otherwise specified as City may require
1 Workers Compensation and Employers Liability insurance including All States
Endorsement to the extent required by federal law and complying with the laws of the
State of Texas
ii Commercial General Liability insurance including Blanket Contractual Liability Broad
Form Property Damage Personal Injury Completed Operations Products Liability
Premises Liability Medical Payments Interest of Employees as additional insureds and
Broad Form General Liability Endorsements for at least One Million Dollars 1000000
Combined Single Limit Bodily Injury and Property Damage on an occurrence basis
City of Southlake RiP1409B2OOTS140012 Page 16 of 21
iii Comprehensive Automobile Liability insurance covering all owned non owned or hired
automobiles to be used by the Contractor with coverage for at least One Million Dollars
1000000 Combined Single Limit Bodily Injury and Property Damage
B Indemnification Proposer agrees to defend indemnify and hold harmless the City all of its
officers Council members agents and employees from and against all claims actions suits
demands proceedings costs damages and liabilities including reasonable attorneys fees
court costs and related expenses arising out of connected with or resulting from any acts or
omissions of Proposer or any agent employee subcontractor or supplier of Proposer in the
execution or performance of this contract without regard to whether such persons are under
the direction of City agents or employees
City of Southlale RFP I409B200TS 140012 Page i 7 of 21
Appendix C Form CIQ
INFORMATION REGARD1 1Y i F1 DOR CONFLICT OF INTEREST QUESTIONNAIRE
WHO A person must file a conflict ut interest questionnaire with the City ii the perstn has a
employment or business rclttionship with art officer of the City that results in taxable income
exceeding S25 t during the preceding Itxeive month period or au officer or a member of the
officers family has accepted gifts with an igengate value of more than 250 daring the
previous tyyely c month period and the peon engage in any of the yi owi a actions
t contracts or seeks lot contract tor t siale ur purchase oiproperIy goods or scrices With
the Cit including an of the following
a wrincn and implied ci ntraas utility purchases purchase orders credit card
purchases an any purchase of good and seryiciss by the City
h contracts for the purchase or sale of real properl personal property including an
aucton of propcny
tax abatement and c onic deveioputein areentents
submits it hid to sell goods or services or responds to a relucst for proposal for services
3 enters Into negotiations with the t ity for t contract or
4 applies fiir a tax abatement and or economic dr clopment incentive hat will result in a
contract vith the City
TILE FOLLOWING ARE CONSIDERFt OFFICERS OF THE CITY
1 Mayor and City Council L1emhers
City tanager
3 Board and onunassion numbers appointed by the Mayor or City Council members
4 t rectors of 4 and 41i deyrh tt anent cot i toatioc s
5 the executive directors or rlsatagter of d and 4 t3 development corporations and
h 1irectotrl elite City of Saulhi k wwlw Bake authority to sign contracts tu behalf of the
i
EXCLUSIONS A ques iormaite satitement nerd net hi tiled if the money paid to a local
government officer was a polaicai contribution a git to a member of the tIliecC s flmilk from a
family member a contract or purchase of ts that S250t1 or a transaction at a price and suhaect
iil ai distsl I641t 1 tivil
City of Southtake RFP1409B200TSI40012 Page I8 of 2I
to terms available to the public a payment for food lodging transportation or entertainment or
a transaction subject to rate or tee regulation by a governmental entity or agency
WHAT A person or business that contracts with the City or who seeks to contract with thc City
must file a conflict of interest questionnaire FORM CRC which is available online at
awwcthiejtateis u and a cope of which is attached to this Guideline 1he ronu contains
mandatory disclosures regarding employment or business relationships with a municipal
officer Officials men be asked to clarify or interpret various portions of the questionnaire
WHEN The person or business must live
1 the questionnaire no later than seven days alter the date the person or business beeins
contract discussions or negotiations with the municipality or whmits an application responds to
a request or proposals or hits correspondence or other writing related to a potential eontntct or
agreement with thc rev and
an updated questionnaire within seven days after the date of an event that would make a
filed qestionrtire ineompletc or inaccurate
It dues not matter it the submittal of a bid or proposal results in a contntct ite Statute
requires a vendor to file a FORM CIO at the time a proposal is submitted or negotiations
commence
WHERE The vendor or potential vendor must mat or deliver a completed questionnaire to the
Finance Department The Finance Department is required br law to post the statements on the
Citts inlernet Hebsitc
ENFORCEMENT f ai ure to file a questionnaire is a class misdemeanor punishable by a tine
not to exceed S50Q It is ac exception to prosecution that the person tiles a FORM 1Q not later
than Seen husiuess days after the person reieivcd notice Ora violation
NOTE Fite City does not have 3 duty to ensure that a person tiles a conflict of interest
quest ionntirc
City of Southlake REP 1409B200TS 140012 Page 19 of 21
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
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City cif Southiake RFP140913200TS140012 Page 20 of 21
V TREE SERVICE
1900 Brurnlow Avenue
Southlake Texas 76092
817656 8733 office 817421 6863 fax
info@alpinetreeservicecom
Equipment List
Quantity Item
5 Tree Service Chip Trucks Forestry Bodies
4 2013 Hino 338 w Southco 1472 20 cubic yard forestry body
1 2013 1 338 Hook lift container truck with Swapioader SL 180 hoist and
Southcu 1472 20 cubic yard forestry body removable or rolloff containers
of 20 cubic yard capacity as needed
6 18 Capacity Bandit Wood Chippers All chippers include rear mounted winches
3 2012 Bandit 1590XP 142 HP 18 diameter capacity
2 2013 Bandit 1590XP 142 I iP 18 diameter capacity
1 2014 Bandit 1590XP 142 HP 18 diameter capacity to be delivered by
123114
1 2006 Isuzu Spray Truck
1 Multi purpose 4 tank configuration
i 4t10 ll ui U ill ut 30 f111 arlcit
1 Smith 210 CFM Industrial tow behind air compressor
2 Air Spades
2 Bandit Stump Grinders
1 2012 Bandit Stump Grinder 2350 412 HP
1 2012 Bandit Stump Grinder 220 27 11P
1 Stump Grinding Truck
1 2015 Ford F250 tvith Royal service body
1 Aerial Lift
1 2013 Platform Basket 1890 hY working height all terrain aerial lift
2 Trailer
1 2014 Diamond C18 tilt deck flatbed trailer for aerial lift
1 2011 Cargo Mate enclosed trader for stump grinder
5 Arborists Trucks
4 2010 Ford F150
1 2014 Ford F150
1 of 2
p 4 z r
1900 Brumlow Avenue
Southlake Texas 76092
817656 8733 office 817 421 6863 fax
info@alpinetreeservicecom
Outline of Services Experience and Staff
Alpine Tree Service has been in business since 1996 and has maintained an excellent reputation by
providing our services with the highest regard to quality safety and overall professionalism
Alpine Tree Service provides professional services of tree pruning tree removal brush chipping
stump grinding consultation fertilization insect control and disease control We also offer root flare
excavation and aeration by means of an Air Spade tool and operator If needed we own an all
terrain 60 working height aerial lift to assist in the occasional dead tree too hazardous to climb or
positioned in a way where the lift is the safer more efficient method
We employ 5 ISA Certified Arborists Estimators three of which are also TDA Licensed Pesticide
Applicators
Derek Neubauer owner 19 years with Alpine Tree Service Certified Arborist TX 1273A since 2001
Jeremy Patterson 14 years with Alpine Tree Service Certified Arborist TX 3228A since 2003
Cory Herpel BS Environmental Conservation MS Horticulture 45 years with Alpine Tree Service
Certified Arborist TX 3753A since 2010
Wesley Rivers BS Urban Forestry approx 3 months with Alpine Tree Service Certified Arborist TX
3642A since 2009
Kenneth Shook approx 15 years with Alpine Tree Service Certified Arborist NE 0330A since 1999
Each Arborist has maintained their CEUs as required and attended many additional
training educational opportunities beyond what is required by ISA
We employee 5 crew leaders varying in tenure from a minimum of 5 years to our most senior crew
leader of 16 years Each of these crew leaders have participated in numerous hours of classroom and
field training and adhere strictly to ANSI A300 and ANSI Z1331 Standards We also employ 10 other
crew members whom operate as climbers and groundsmen as scope of work requires Our service
employees are thoroughly trained in these areas and consistently adhere to the aforementioned
textbook standards We have 1 Office Manager and 1 Administrative Assistant handling the
administration in our office Our trucks chippers and equipment are all purchased new kept clean
and well maintained at all times Our field service employees are uniformed and wear ANSI Class 2
traffic safety vests at all times Every company vehicle we own has a GPS tracking system installed
with verifiable updates of whereabouts every 2 minutes These trip reports are archived within the
software database and can be made available days weeks or even months later if required
2 of 2
op
TEXAS DEPARTMENT OF AGRICULTURE
TODD STAPLES COMMISSIONER
P 0 80X12847 AUSTIN TX 787112847
877 LICAGRI 8775422474
For the hearing impaired 800 7352989 TDD 800 7352988 VOICE 4
vvinivvtdastatetxus 7ExNs
NURSERYIFLORAL CERTIFICATE OF REGISTRATION
This is to certify that the person listed below is licensed to sell nurseryfloral products at the indicated
location in accordance with Texas Agriculture Code Chapter 71
ALPINE TREE SERVICE Client Name ALPINE TREE SERVICE INC
1900 BRUMLOW AVE
SOUTHLAKE TX 76092
TDA Client No 00355492
CERTIFICATE NO 0609118 CERTIFICATE TYPE NURSERY FLORAL CLASS 1
Effective Date September 30 2014 Expiration Date September 30 2015
TEXAS DEPARTMENT OF AGRICULTURE
TODD STAPLES COMMISSIONER a yr
P O BOX 12847 AUSTIN TX 78711 2847
877 LICAGRI 877 542 2474 r XAS
For the hearing impaired 800 735 2989 TDD 800 735 2988 VOICE
wwwtdastatetxus
COMMERCIAL PESTICIDE APPLICATOR LICENSE
This is to certify that the person whose name appears below has met TDA Client No 00522693
the requirements of Texas Agriculture Code Chapter 76 relating to
application of restricted use or state Limited use pesticides or TDA License No 0632876
regulated herbicides This license is issued for purchase and
application of restricted use or state limited use pesticides or Effective Date October 31 2014
regulated herbicides to be used according to label directions consistent
with the use categories listed below Expiration Date October 31 2015
KENNETH SHOOK
4204 LITTLE BEND COURT
KELLER TX 76244 CATEGORIES
3A
TEXAS DEPARTMENT OF AGRICULTURE 1of
rc4
TODD STAPLES COMMISSIONER 1POBOX12847AUSTINTX787112847a877LICAGRI8775422474exNs
For the hearing impaired 800 735 2989 TDD 800 735 2988 VOICE
wwwtdastatetxus
COMMERCIAL PESTICIDE APPLICATOR LICENSE
This is to certify that the person whose name appears below has me TDA Client No 00335532
the requirements of Texas Agriculture Code Chapter 76 relating to
application of restricted use or state limited use pesticides or TDA License No 0606665
regulated herbicides This license is issued for purchase and
application of restricted use or state limited use pesticides or Effective Date August 31 2014
regulated herbicides to be used according to label directions consistent
with the use categories listed below Expiration Date August 31 2015
CORY HERPEL
1900 BRUMLOW AVE
SOUTHLAKE TX 76092 CATEGORIES
3A
ALPIN3 CP ID E4
13 77UUl OF LIABILITY UU UJ mnn
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THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND EXTEND OR ALTER THE COVERAGE AFFORDED oY THE pmuCIsm
BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS AUTHORIZED
REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER
IMPORTANT If the certificate holder is an ADDITIONAL INSURED the policyies must be endorsed If SUBROGATION IS WAIVED subject to
the terms and conditions of the policy certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate hoder in Iieu of such endorsements
rnooosp phonpo1rou5roVw Jasmine ChineaFrostInsurance
PO Box 33528 Fax 8174205750 8174205700 nm mn1r4rso
Jm DicWorthkens6n Gvicunwa@frosunnopaocecom
NSmoenSrnRDun COVERAGE mIC
INSURED Alpine Tree
INSURER 29424
icm Incn
Alpine wxumhasL oonox
p0 Box 94403 INSURER C
Southlake TX 76092 INSURER
INSURER c
INSURER r
COVERAGES CERTIFICATE NUMBER REVISION NUMBER
rxn IS TO CERTIFY THAT THE POLICIES orINSURANCE LISTED BELOW HAVE BEEN SSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO MICH THIS
CERTIFICATE MAY BE ISSUED on MAY PERTAIN THE INSURANCE AFFORDED 3Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS
ExmLUumouAwonowomonoopxuupouosuumrmooWNmxxAvsosswxsouosoopocLAws
TYPE opwovmwc
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ocmsLuxan 1000000
nommsnomucwGENERAL osnun1 osmnuosvwA I s VVVVm
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PERSONAL s 1
GEM AGGREGATE LMIT
ssnA 2000000
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A 1 EXCESS LAB oxuornozx 05272014105272015 sn 1000000
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SRZC2179414 ooa7o 1000000mml
sL EMPLOYEE 1000000
cL 1000000
1 i
DESCRIPTION m OPERATIONS LOCATIONS VEHICLES Attach xCORDmtional Rernarks Schedule more spars required
The general liability and auto liability policies include blanket additional
insured endorsements that provide additional insured status only when there
is a written contract that requires such statua
CERTIFICATE HOLDER CANCELLATION
CISOL3
SHOIJUD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLEO BEFORE
THE EXPIRATION DATE Tnsnsop NOTICE WILL BE DELIVERED IN
City oSnumhaxe ACCORDANCE WITH THE POLICY nownmwu
1400 Main Street
oumakoT7V00 AUTHORIZED REPRESENTATIVE
3f
m1yoouu1oAcmmo CORPORATION All rights reserved
uoeousaunma The xoomo name and logo are registered marks mAoomo