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Item 4A-1REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2018 Page 1 of 9 REGULAR CITY COUNCIL MEETING MINUTES ________ JANUARY 16, 2018 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad Patton, John Huffman, and Christopher Archer. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Strategic Performance & Innovation Officer Dale Dean, Deputy Director of Economic Development Daniel Cortez, Deputy Director of Marketing and Communications Pilar Schank, Communications Manager Vicky Schiber, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Deputy Director of Community Services Candice Edmondson, Programs Supervisor Ashley Newhart, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior Director of Planning and Development Services Ken Baker, Policy & Strategic Initiative Principal Planner Jerod Potts, Director of Public Works Rob Cohen, Deputy Director of Public Works Kyle Hogue, City Attorney Allen Taylor, and City Secretary Carol Borges. WORK SESSION: 1.CALL TO ORDER Work Session called to order by Mayor Hill at 5:30pm. 2.INVOCATION: CLAYTON REED Pastor Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United States and Texas Flags. 3.SOUTHLAKE BUSINESS SPOTLIGHT - PATHLYNKS Assistant City Manager and Director of Economic Development and Tourism Alison Ortowski introduced Fanny Dunagan, Co-Founder and Partner of PathLynks, who provided a short business update. The “OneFourteen Job Fair” will be held on February 9, 2018, from 11am to 2pm, at The Marq, Southlake. 4.PROCLAMATION FOR LIVEFIT SOUTHLAKE Item 4A-1 REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2018 Page 2 of 9 Mayor Hill presented a proclamation in recognition of LiveFit Southlake. Council took pictures with Community Services staff. Director of Community Services Chris Tribble introduced Deputy Director of Community Services Kate Meacham and Programs Supervisor Ashley Newhart to accept the proclamation. Ms Newhart gave a presentation on the LiveFit Program. Mayor Hill challenged the Council and Pastor Reed to participate and ‘get fit’. 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Hill reviewed the items on tonight’s consent agenda. REGULAR SESSION: 1. CALL TO ORDER 2A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas G overnment Code, Sections 551.071 consultation with city attorney, and 551.074 deliberation regarding personnel matters. City Council adjourned for Executive Session at 5:48pm. Executive Session began at 6:09pm and concluded at 7:24pm. 2B. RECONVENE Mayor Hill reconvened the meeting at 7:31pm and asked if any action was necessary as a result of Executive Session. A motion was made to amend the City Manager’s contract through expiration date of 2021, to include a two percent (2%) merit and two percent (2%) cost-of-living increase, for a total of four percent (4%) increase, beginning January 1, 2018. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 3. REPORTS: 3A. MAYOR’S REPORT Mayor Hill noted the next Meet the Mayor will be held on Wednesday, January 17 th, 5:30-7:00pm, at Peace, Love and Little Donuts of Southlake. Complimentary coffee will be provided by Bill Tait, State Farm Insurance Agency. 3B. CITY MANAGER’S REPORT REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2018 Page 3 of 9 City Manager Shana Yelverton introduced Assistant City Manager and Director of Economic Development and Tourism Alison Ortowski. 3B1. 2017 ECONOMIC REPORT Assistant City Manager and Director of Economic Development and Tourism Alison Ortowski presented the 2017 Economic Development Report and answered questions from Council. 3B2. TRAFFIC SAFETY REPORT Police Chief James Brandon presented a traffic safety report and answered questions from Council. 4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Hill read the consent agenda items into the record. 4A. APPROVE MINUTES FROM THE DECEMBER 19, 2017 REGULAR CITY COUNCIL MEETING. 4B. APPROVE RESOLUTION NO. 18-001, CALLING A GENERAL ELECTION FOR MAY 5, 2018. 4C. APPROVE AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR FUNDING OF THE CONSTRUCTION OF NORTH WHITE CHAPEL BOULEVARD IN AN AMOUNT NOT TO EXCEED $2,185,000. 4D. AWARD CONSTRUCTION CONTRACT FOR THE REFURBISHING AND REPAINTING OF THE PEARSON GROUND STORAGE TANK #2 TO N.G. PAINTING, L.P. IN AN AMOUNT OF $1,221,000. 4E. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH MARTIN MARIETTA MATERIALS, INC. FOR AGGREGATE STREET MATERIALS THROUGH AN INTERLOCAL AGREEMENT (ILA) WITH THE CITY OF GRAPEVINE IN AN AMOUNT NOT TO EXCEED $150,000. 4F. APPROVE ANNUAL PURCH ASE AGEEMENTS WIT VARIOUS VENDORS FOR THE PURCHASE OF ASPHALT THROUGH AN INTERLOCAL AGREEMENT (ILA) WITH TARRANT COUNTY IN AN AMOUNT NOT TO EXCEED $500,000. 4G. EXERCISING THE CITY’S OPTION TO AWARD THE ALTERNATE FOR ENCLOSED TENNIS COURTS TO HAYDON BUILDING CORP AS P ART OF THE BICENTENNIAL PARK PHASE 3 – SOUTHLAKE TENNIS CENTER PROJECT FOR AN AMOUNT NOT TO EXCEED $2,321,800. REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2018 Page 4 of 9 4H. APPROVE ZA17-097, PLAT REVISION LOTS 1-7 & 8X, BLOCK A, HIGHLAND CORNER BEING TRACT 2C, T. MAHAN SURVEY, ABSTRACT NO. 1049, AND LOT 1A1A, HANNA ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2149 E. HIGHLAND STREET AND 1030 N. KIMBALL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #4. 4I. APPROVE ORDINANCE NO. 1187, 1ST READING, PROHIBITION OF SHORT TERM RENTALS, AMENDING CHAPTER 11 OF THE SOUTHLAKE CODE OF ORDINANCES "OFFENSES AND MISCELLANEOUS PROVISIONS" TO CREATE A NEW ARTICLE VI "SHORT TERM RENTALS". 4J. CONSIDER RESOLUTION NO. 17-050, APPOINTMENT OF THE COMMITTEE FOR THE DEVELOPMENT OF THE REMAINING SOUTHLAKE 2035 LAND USE PLAN ELEMENTS. 4K. APPROVE CHANGE ORDER TO CONTRACT WITH HAYDON BUILDING COMPANY FOR THE CONSTRUCTION OF THE MARQ SOUTHLAKE PHASE 2 IN THE AMOUNT OF $1,714,400. 4L. WITHDRAW ORDINANCE NO. 480-542C, (ZA17-098), 1ST READING, ZONING CHANGE AND SITE PLAN FOR SOUTHLAKE VILLAS ON PROPERTY DESCRIBED AS LOT 7, W.W. HALL NO. 687 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 500 E. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. PROPOSED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #7. (THE APPLICANT HAS REQUESTED TO WITHDRAW THIS ITEM.) 4M. WITHDRAW RESOLUTION NO. 17-048, (ZA17-088), SPECIFIC USE PERMIT FOR A RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY DESCRIBED AS LOT 25, BLOCK 39, TIMARRON ADDITION- CRESCENT ROYALE, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1309 AVON TERRACE, SOUTHLAKE, TEXAS. CURRENT ZONING: “R-PUD” RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #9. (THE APPLICANT HAS REQUESTED TO WITHDRAW THIS ITEM.) 4N. EXCUSE THE ABSENCES OF COMMISSIONER CHRIS GREER FROM THE NOVEMBER 9, 2017 AND THE JANUARY 4, 2018 PLANNING AND ZONING COMMISSION MEETINGS. 4O. TABLE ORDINANCE NOS. 480-729 AND 480-220A, (ZA17-060), 1ST READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR METAIRIE AT SOUTHLAKE AND ZONING CHANGE AND CONCEPT PLAN FOR KIRKWOOD GROVE WEST ON PROPERTY DESCRIBED AS TRACTS 1F AND 1, JAMES J. WEST SURVEY, ABSTRACT NO. 1620, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOC ATED AT 500 AND 550 W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2018 Page 5 of 9 GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "TZD" TRANSITIONAL ZONING DISTRICT AND "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #3. (THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE FEBRUARY 6, 2018 MEETING. IF APPROVED AT 1ST READING ON FEBRUARY 6, 2018, THE PUBLIC HEARING AND 2ND READING WILL BE HELD ON FEBRUARY 20, 2018.) APPROVED Motion was made to approve the consent agenda, Items 4A through 4O, noting both 4L and 4M are withdrawn, and noting 4O is tabled; also noting on Item 4J, the Council is appointing the Southlake 2035 Corridor Committee in addition to the Southlake 2035 Land Use Committee to develop the remaining elements of the Land Use Plan, consisting of the following members: Southlake 2035 Corridor Planning Committee  City Councilman Shawn McCaskill  City Councilman Chad Patton  CEDC Ex Officio Brandon Bledsoe  P&Z Commissioner Michael Springer  P&Z Commissioner Chris Greer  Parks & Recreation Board Member Frances Scharli Southlake 2035 Land Use Plan Committee  City Councilman John Huffman  P&Z Commissioner Michael Forman  P&Z Commissioner Daniel Kubiak Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill closed the public forum. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS 6A. RESOLUTION NO. 17-049, (ZA17-089), SPECIFIC USE PERMIT FOR TEMPORARY CONSTRUCTION AND/OR SALES FACILITY ON PROPERTY DESCRIBED AS LOT 4, BLOCK 1, SADDLEBACK RIDGE ESTATES, AN ADDITION TO THE CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS AND LOCATED AT 4308 SADDLEBACK LANE, SOUTHLAKE, TEXAS. CURRENT REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2018 Page 6 of 9 ZONING: “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD # 1. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6 A. Mayor Laura Hill opened the public hearing. There being no one wishing to speak, Mayor Hill closed the public hearing. Motion was made to approve Item 6A, Resolution No. 17-049 (ZA17-089), Specific Use Permit for Temporary Construction and/or Sales Facility, on property described as Lot 4, Block 1, Saddleback Ridge Estates, subject to Staff Report dated January 9, 2018 and Specific Use Permit Review Summary No. 2 dated December 29, 2017, noting Council is specifically granting this SUP for a period of three years. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: RESOLUTION NO. 17-049 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR TEMPORARY SALES FACILITY ON PROPERTY DESCRIBED AS LOT 4, BLOCK 1, SADDLEBACK RIDGE ESTATES, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND LOCATED AT 4308 SADDLEBACK LANE, SOUTHLAKE, TEXAS, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN EFFECTIVE DATE. 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: 7A. THIS ITEM WAS INTENTIONALLY LEFT BLANK. 7B. ORDINANCE NO. 480-730, (ZA17-064), 1ST READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR STONY BROOK (FORMERLY KNOWN AS STONE TRAIL AND HOLMES BUILDERS) ON PROPERTY DESCRIBED AS TRACTS 5A, 5C1, 5B, 5A3, AND 5A2, JESSE G. ALLEN SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARR ANT COUNTY, TEXAS AND LOTS 5B AND 5A (5A AND 5B BEING PORTIONS OF LOT 5), BROCK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2607, 2621, 2631, 2641, AND 2651 W. SOUTHLAKE BLVD. AND 400 AND 410 BROCK DR., SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” AGRICULTURAL DISTRICT AND “SF-1A” SINGLE REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2018 Page 7 of 9 FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: “R-PUD” RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #11. TABLED Senior Director of Planning and Development Services Ken Baker presented Item 7B and answered questions from Council. Fire Chief Mike Starr and Director of Public Works Rob Cohen answered questions from Council. Applicant Megan Lozano and Terry Holmes of Holmes Builders, as well as Jimmy Fechter of Adams Engineering, addressed Council and answered questions. Mayor Laura Hill opened the floor for public comments. The following people addressed Council: - June Haney, 400 Brock Dr, Southlake - Sandra Bagwell, 323 Private Road 1112, Decatur, is representing her family’s property located at 2607 West Southlake Blvd, Southlake The following people submitted comments cards or other written statements but did not address Council: - Marjorie Papillard, 319 Brock Drive, Southlake - Perry & Elvira Vargas, 209 Brock Avenue, Southlake - Michael Quinones, 105 Brock Drive, Southlake - Michael Quinones, 109 Brock Drive, Southlake Mayor Hill closed public comments. After discussion, applicant Terry Holmes asked Council to table this item. Motion was made to TABLE Item 7B, Ordinance No. 480-730 (ZA17-064), 1st Reading Zoning Change and Development Plan for Stony Brook, formerly known as Stone Trail and Holmes Builders. Motion: Williamson Second: Huffman Ayes: Hill, Williamson, Huffman, Archer Nays: Shafi, McCaskill, Patton Approved: 4-3 7C. ORDINANCE NO. 480-735 (ZA17-074) 1ST READING, ZONING CHANGE AND SITE PLAN FOR AJLOUNI OFFICE COMPLEX ON PROPERTY DESCRIBED AS TRACT 3C2A, W. R. EAVES SURVEY, ABSTRACT NO. 500, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOT 3, AKARD ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 210 AND 240 S. PEYTONVILLE AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT AND “S-P-2” GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD # 10. REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2018 Page 8 of 9 TABLED Senior Director of Planning and Development Services Ken Baker presented Item 7C and answered questions from Council. Applicant Skip Blake of Blake Architects addressed Council and answered questions. After discussion, applicant Skip Blake asked Council to table this item. Motion was made to TABLE Item 7 C, Ordinance No. 480-735 (ZA17-074), 1st Reading Zoning Change and Site Plan for Ajlouni Office Complex. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 7D. ORDINANCE NO. 480-734, (ZA17-093), 1ST READING, ZONING CHANGE AND SITE PLAN FOR KITTEN TO CAT HOSPITAL ON PROPERTY DESCRIBED AS LOT 2R2, BLOCK 1, MIRON ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 205 MIRON DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: “B-1” BUSINESS SERVICE PARK DISTRICT. PROPOSED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT WITH “B-1” BUSINESS SERVICE PARK DISTRICT USES TO INCLUDE FELINE SPECIALTY CAT HOSPITAL. SPIN NEIGHBORHOOD #8. APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 7A and answered questions from Council. Motion was made to approve Item 7 D, Ordinance No. 480-734 (ZA17-093), 1st Reading, Zoning Change and Site Plan for Kitten to Cat Hospital subject to the Staff Report dated January 9, 2018 and Site Plan Review Summary No. 2, dated December 19, 2017. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS AGENDA.) 10. OTHER ITEMS FOR DISCUSSION: 10A. REVISIONS TO POLICY FOR THE PROVISION OF ATHLETIC FACILITIES REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 16, 2018 Page 9 of 9 Councilman Chad Patton recused himself from discussion of this item to avoi d any appearance of impropriety due to his personal, non -financial, involvement in the underlying issue. Director of Community Services Chris Tribble presented Item 10A and answered questions from Council. No action was taken as a result of this discussion. 11. MEETING ADJOURNED Mayor Hill adjourned the meeting at 10:07pm. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 6th DAY OF FEBRUARY, 2018. ______________________________ Laura Hill Mayor ATTEST: ______________________________ Carol Ann Borges, TRMC City Secretary