Item 4B
M E M O R A N D U M
January 10, 2018
To: Shana Yelverton, City Manager
From: Carol Ann Borges, City Secretary
Subject: Resolution No. 18-001, Calling a General Election for May 5, 2018 to
elect the positions of Mayor and Council Place 2.
Action
Requested: Approve Resolution No. 18-001, Calling a General Election for May 5,
2018 to elect the positions of Mayor and Council Place 2.
Background
Information: The City Secretary’s Office is responsible for conducting municipal
elections as prescribed by the Election Code of the State of Texas and
the City of Southlake’s City Charter.
Chapter 2 of the City Charter states that the governing and lawmaking
body of the City shall consist of the Mayor and six Council members
who shall be elected for terms of three years. All places, including the
Mayor, will be elected at large. No person shall serve as Mayor or as
a Council member for more than two successive elected terms. A
term of office is defined as an elected period of three years.
Pursuant to Section 3.004 of the Texas Election Code, the governing
body of a political subdivision shall order the General Election. An
election may only be held on a uniform election date – the first
Saturday in May or the first Tuesday after the first Monday in
November. The City Charter states that a regular City Election shall
be held annually in May.
The 2018 General Election will determine the positions of Mayor and
City Council Place 2. These positions are elected for a three-year
term and will expire in May 2021 or until their successors are duly
elected and qualified. The filing period for the General Election will
begin on January 17, 2018 and concludes on February 16, 2018.
This resolution authorizes the Mayor to enter into agreements with
Denton and Tarrant Counties to conduct a joint election with other
entities (municipalities and school districts also conducting their
elections on May 5, 2018). Each entity included in the joint election
benefits from the Counties providing election services. In addition
to reduced costs, Southlake residents have the convenience of
voting at any early voting location located within their county. A
complete list of early voting locations and hours will be on the City’s
website once received from each County.
Item #4B
Town Hall will continue to be an early voting location for Tarrant
County residents. Early voting by personal appearance begins
April 23, 2018 and concludes on May 1, 2018. The hours of the
polling locations will be placed on the City’s website as soon as they
become available from the counties. Generally, polling locations are
open from 8:00 a.m. to 5:00 p.m., Monday through Friday; 7:00 a.m. to
7:00 p.m. on Saturday; 11:00 a.m. to 4:00 p.m. on Sunday; and 7:00
a.m. to 7:00 p.m. on the last two days of early voting.
Please note that early voting dates of April 27, 28, and 29 coincide
with the dates of Art in the Square. Staff members are working with
representatives of Art in the Square to ensure proper access to Town
Hall for voters during the event.
On Election Day, the polling location will be open from 7:00 a.m. to
7:00 p.m. Tarrant County residents will vote at Carroll Senior High
School, located at 1501 West Southlake Boulevard.
The Early Voting and Election Day polling locations for Denton County
have not been communicated to us at this time but will be advertised
once received.
Financial
Considerations: Funds for elections are included in the City Secretary’s Office budget
Strategic Link: Partnerships & Volunteerism and Collaboration
Citizen Input/
Board Review: N/A
Legal Review: Resolution was provided to legal counsel for review
Alternatives: Section 3.001 of the Texas Election Code, indicates that each general
and special election shall be ordered as provided by Chapter 3,
Ordering Election
Supporting
Documents: Resolution No. 18-001
Staff
Recommendation: Approve Resolution No. 18-001, Calling a General Election for May 5,
2018 to elect the positions of Mayor and Council Place 2.
RESOLUTION NO. 18-001
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, CALLING FOR A GENERAL ELECTION TO BE
HELD ON MAY 5, 2018; ESTABLISHING PROCEDURES FOR THAT
ELECTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake, Texas (“City”) is a home rule city acting under
its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution and Chapter 9 of the Local Government Code; and,
WHEREAS, the City of Southlake Charter provides that City Elections shall be
held in accordance with the laws of the State of Texas; and,
WHEREAS, Section 41.001(a) of the Texas Election code, as amended by the
84th Texas Legislature, establishes the first Saturday in May as a Uniform Election date
for the purposes of conducting a General Election; and,
WHEREAS, Section 3.004 of the Texas Election Code provides that the
governing body of a municipality shall be the authority to order a General Election for
the purposes of electing members to the governing body; and,
WHEREAS, the City will enter into joint election agreements and contracts for
election services with Tarrant County and Denton County pursuant to Texas Election
Code Sections 31.092 and 271.002; and,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS, THAT:
Section 1. General Election Called. An election is hereby called to elect the offices
of Mayor and City Council Place 2 to serve from May 2018 until May 2021 or until their
successors are duly elected and qualified. The election shall be held on May 5, 2018
between the hours of 7:00 a.m. and 7:00 p.m.
Tarrant County Precincts Voting Location
3039, 3359, 3470, 3526, 3529, 3538, Carroll Senior High School
3542, 3545, 3558, 3579 and 3626 as 1501 West Southlake Boulevard
specified by Tarrant County Southlake, Texas
Denton County Precinct Voting Location
4030 To be determined
Section 2. Joint Election Agreements Approved. The Mayor is authorized to enter
into joint election agreements and contracts for election services with Tarrant County
and Denton County, conducted under the authority of Chapter 271 of the Election Code
(the “Agreements”). In the event of a conflict between this resolution and the
Agreements, the Agreements shall control.
Section 3. Application for Place on Ballot. General Election: Qualified persons
may file as candidates by filing applications in the office of the City Secretary from
January 17, 2018 until 5:00 p.m. on February 16, 2018.
Section 4. Early Voting.
a. Early voting by personal appearance. Early voting by personal
appearance shall commence April 23, 2018 and continue through May 1, 218 at the
locations established by Tarrant County and Denton County on the dates and times as
follows or as may be amended by either county:
Tarrant County
April 23, 2018 – April 27, 2018 8:00 a.m. – 5:00 p.m.
April 28, 2018 7:00 a.m. – 7:00 p.m.
April 29, 2018 11:00 a.m. – 4:00 p.m.
April 30, 2018 – May 1, 2018 7:00 a.m. – 7:00 p.m.
Denton County
April 23, 2018 – April 27, 2018 8:00 a.m. – 5:00 p.m.
April 28, 2018 8:00 a.m. – 5:00 p.m.
April 30, 2018 – May 1, 2018 7:00 a.m. – 7:00 p.m.
The main early voting locations shall be located at:
• Tarrant County Elections Center, 2700 Premier Street, Fort Worth, Texas 76111;
and,
• Denton County Elections Center, 701 Kimberly Drive, Denton, Texas 76208.
Early Voting for Southlake Tarrant County residents will also be conducted at Southlake
Town Hall, 1400 Main Street, in Southlake. Early Voting for Southlake Denton County
residents will be conducted at locations as specified by Denton County. Additional Early
Voting locations will be identified in the Agreements executed with the Tarrant County
Elections Administrator and Denton County Elections Administrator.
b. Early voting by mail.
For Tarrant County: Tarrant County Elections Administrator Stephen Vickers (Elections
Administrator) is hereby designated as Early Voting Clerk for the general election.
Applications for early voting by mail may be delivered to the Elections Administrator at
the following address: Early Voting Clerk, 2700 Premier Street, Fort Worth, Texas
76111, through April 24, 2018, if delivered by mail. Early voting by mail ballots shall be
mailed to the Elections Administrator at the same address or emailed to
votebymail@tarrantcounty.com.
For Denton County: Denton County Elections Administrator Frank Phillips (Elections
Administrator) is hereby designated as Early Voting Clerk for the general election.
Applications for early voting by mail may be delivered to the Elections Administrator at
the following address: Early Voting Clerk, 701 Kimberly Drive, Denton, Texas 76208,
through April 24, 2018, if delivered by mail. Early voting by mail ballots shall be mailed
to the Elections Administrator at the same address or emailed to
elections@dentoncounty.com.
Under Senate Bill 5, it is now required for an applicant submitting an
application for ballot by mail via fax or e-mail to also submit an application for
ballot by mail via mail. In order for a faxed or email application for ballot by mail
to be effective, the accompanying mailed application for ballot by mail must be
received within 4 days of the submission of the application by fax or email.
c. Early voting canvassing by Ballot Board. Early voting, both by
personal appearance and by mail, shall be canvassed by the Early Voting Ballot Board
which is hereby created. The Presiding Election Judge and Alternate Presiding Election
Judge, as set forth in the Agreements, shall serve as the presiding officer and alternate
presiding officer, respectively, of the Early Voting Ballot Board. The other election
officers serving at the election shall serve as the other members of the Early Voting
Ballot Board.
Section 5. Runoff Election: In accordance with Section 2.025 of the Texas Election
Code, in the event no candidate receives a majority of votes for an office, there shall be
a runoff election held on June 9, 2018. The polling place on Election Day for the Runoff
Election shall be at the same polling places as those of the original election, and the
hours of voting shall be between 7:00 a.m. and 7:00 p.m. Early voting by personal
appearance shall be held at the same locations set out in Section 4, beginning on May
28, 2018 and continue through June 5, 2018 at the locations established by Tarrant
County and Denton County on the dates and times as follows or as may be amended by
either County:
Tarrant County
May 28, 2018 – June 1, 2018 8:00 a.m. – 5:00 p.m.
June 2, 2018 7:00 a.m. – 7:00 p.m.
June 3, 2018 11:00 a.m. – 4:00 p.m.
June 4 – 5, 2018 7:00 a.m. – 7:00 p.m.
Denton County
May 28, 2018 – June 1, 2018 8:00 a.m. – 5:00 p.m.
June 2, 2018 7:00 a.m. – 7:00 p.m.
June 4 – 5, 2018 7:00 a.m. – 7:00 p.m.
Section 6. Method of Voting. Early voting by personal appearance shall be
conducted exclusively on Tarrant County’s and Denton County’s eSlate electronic
voting system. On Election Day, Tarrant County voters shall have a choice between
voting on the eSlate electronic voting system or by a paper ballot that is scanned at the
polling place using Tarrant County’s eScan voting system. On Election Day, Denton
County voters shall vote on the eSlate electronic voting system. All expenditures
necessary to conduct the election, the purchase of materials, and the employment of all
election officials are hereby authorized, and shall be conducted in accordance with the
Agreements and the Election Code.
Section 7. Governing Law and Qualified Voters. The election shall be held in
accordance with the Constitution of the State of Texas and the Election Code, and all
resident qualified voters of the City shall be eligible to vote at the election.
Section 8. Publication and Posting of Notice of Election. Notice of the election
shall be given as required by Chapter 4 of the Code.
Section 9. Necessary Actions. The Mayor and the City Secretary of the City, in
consultation with the City Attorney, are hereby authorized and directed to take any and
all actions necessary to comply with the provisions of the Code in carrying out and
conducting the election, whether or not expressly authorized herein.
Section 10. Effective Date. This resolution shall be effective upon its adoption.
PASSED AND APPROVED the 16th day of February, 2018.
CITY OF SOUTHLAKE, TEXAS
________________________
Mayor
Laura Hill
ATTEST:
__________________________
Carol Ann Borges, TRMC
City Secretary